Full-Time Staff Assistant, College of Education and Health Sciences, Dean’s Office
Job Description
Staff Assistant, College of Education and Health Sciences, Dean’s Office
Department Summary:
Bridgewater State University is an inclusive community dedicated to the lifelong success of all students, focused on the continuous improvement of its people, and responsible for leading innovation that benefits Southeastern Massachusetts, the commonwealth, and the world. Bridgewater’s accessible environment of teaching and learning stimulates critical thinking, pursuit of new knowledge, and deeper understanding, the cultivation of meaningful and diverse interpersonal relationships, and fostering an appreciation for global engagement, all aimed at transforming lives and improving the human condition.
Our commitment to diversity, equity, and inclusion is reflected in our https://www.bridgew.edu/bsuvalues, which ensure that all students are supported and succeed.
Bridgewater State University is equal employment opportunity/affirmative action employer. Members of underrepresented groups, and those committed to working in a diverse cultural environment, are strongly encouraged to apply.
Position Summary:
Serves as the primary administrative support for the Dean of the College of Education and Health Sciences and provides logistical support for college-wide initiatives. Acts as budget manager for CEHS executing all financial operations while also serving as primary point of contact for CEHS for both the campus and external communities. Administers academic activities and programs supported by CEHS. Consults with CEHS Dean and Associate Deans on matters pertaining to the daily operation of the Dean’s Office, academic programs, faculty and students.
Supervision Received: Dean, College of Education & Health Sciences
Supervision Exercised: Student Employees
This is an APA position and is subject to the terms of that union agreement.
Position Type: APA Professional
Essential Duties:
1. Participate in the budget planning process and prepare and analyze CEHS budget; develop and recommend budgetary requests; prepare budget reports as necessary.
2. Provide guidance and serve as travel liaison for faculty and staff in CEHS; implement and ensure compliance with procurement policies.
3. Administer and lead the CEHS scholarship recipient process; direct activities and decisions resulting in a fair and equitable selection of scholarship recipients; establish process, create procedures, assess applications, and make recommendations.
4. Coordinate and organize CEHS sponsored events and faculty workshops.
5. Manage office operations including, but not limited to CEHS calendar, Dean’s calendar, meeting preparation, announcements, and office procurement, and internal communications.
6. Responsible for note taking and preparing the agenda and minutes for chairs, chairs and coordinators, and all faculty and staff CEHS college meetings.
7. Assist with agenda and minutes for professional development school meetings.
8. Provide support and assistance to Dean, Associate Deans, office staff and department administrative assistants.
9. Supervise graduate students and student workers.
10. Performs related duties and responsibilities as assigned.
Required Qualifications:
• Bachelor’s degree
• Experience in administrative support, program and/or project coordination in a professional setting.
• Knowledge of office administration including; purchasing, personnel management, budgeting, accounting, records management, project management, work simplification, and documentation. Knowledge of higher education principles, practices, and procedures.
• Strong oral and written communication skills and the ability to lead small and large groups.
• Experience with and commitment to issues of diversity, equity and inclusion within the college campus and the workplace.
• Strong organization and planning skills and the ability to manage multiple projects and tasks simultaneously.
• Experience with computer software including but not limited to; MS Office products, Banner, etc. Ability to learn new software programs
• Attention to detail and accuracy.
• Ability to establish rapport and maintain harmonious working relationships with persons from varied ethnic, cultural, and/or economic backgrounds and deal tactfully with others.
• Exercise sound judgment and ability to make decisions independently
• Receive and give written and oral instructions in a precise, understandable manner.
• Ability to learn and apply BSU guidelines and procedures to assist academic departments with questions.
Preferred Qualifications:
Work Environment:
Bridgewater State University complies with the Americans with Disabilities Act (ADA) to provide reasonable accommodation to qualified applicants and employee with disabilities. To request a reasonable accommodation for the application process, please complete and submit this electronic form: https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fcm.maxient.com%2Freportingform.php%3FBridgewaterStateUniv%26layout_id%3D18&data=04%7C01%7CHRICHARDSGAY%40bridgew.edu%7Cae02968cb954465a33ee08d97c70c24d%7C48ec3bf8d1654eabbbeef8d5307f46e1%7C0%7C0%7C637677645998136535%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=EVfCi7aR57zPQiGhKaSVgRxnTXX5NBrxzf4N1lS3VfQ%3D&reserved=0
Special Conditions for Eligibility:
Please be aware that employment at Bridgewater State University is contingent upon completion of a successful background check.
This position is not eligible for H-1B sponsorship.
Salary Range: $60,000 – $70,000
Posting Number: S01041P
Open Date: 11/17/2023
Close Date: 12/17/2023
Open Until Filled: No
Special Instructions to Applicants:
Please note the following information is required to complete your application for this position:
* A minimum of three (3) professional reference entries in space provided on the application form.
* Resume/CV
* Cover Letter
* Equity and Inclusion Statement- a personal statement on a candidate’s past efforts to enhance diversity, equity, and inclusion. The equity and inclusion statement is an opportunity for candidates to discuss scholarship, professional skills, and demonstrable experience that would enhance the university’s efforts to promote a diverse, equitable, and inclusive community. Equity and inclusion statements will be considered as part of a transparent and comprehensive review of candidates’ application materials.
To apply, visit https://apptrkr.com/4814214
Bridgewater State University (BSU) is an affirmative action/equal opportunity employer which actively seeks to increase the diversity of its workforce. We are dedicated to providing educational, working and living environments that value the diverse backgrounds of all people.
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How to Apply
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