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15 May 2023

Full-Time Senior Project Coordinator

The Hospital for Sick Children (SickKids) – Posted by abiththa.thanigasalam@sickkids.ca –  Toronto, Ontario, Canada

Job Description

The Clinical Applications team has an immediate opening for a Senior Project Coordinator.

Here’s What you’ll Get To Do

  • Assists the Clinical Applications Director and the Management Team with various aspects of the project, such as planning, tracking, monitoring, documenting, and reporting (utilizing project software and tools)
  • Coordinates the work of the Clinical Application team members
  • Maintains timely communications with team members, including internal SickKids staff and external vendor staff
  • Communicates project status via the Project Status Report
  • Conducts team meetings; prepares agendas and minutes for designated meetings, including weekly status meetings
  • Assists with organizing / scheduling meetings and coordinating the schedule of project stakeholders
  • Records and monitors project and operational issues from discovery through to resolution; maintains issues log
  • Uses project management standards and procedures along with operational best practices to coordinate projects, operational tasks reporting and documentation
  • Coordinates activities, such as Testing, Preparation for next stages of the project, User Training and Stakeholder Communication
  • Coordinates and maintains logistics required for conducting workshops
  • Assists with scheduling activities and management team schedules as required
  • Assist with Clinical area rounding
  • Works with the Leadership Team to manage the financial tracking and reporting of project budget
  • Assists with preparation of stakeholder presentations, including executive stakeholders and sponsors

Here’s What you’ll Need

  • Bachelor’s degree or equivalent work experience
  • Min. 5 years previous experience in project or program coordination considered a key requirement/qualification. This includes:
    • creating templates to consolidate financial and resource forecast data from multiple projects into one program financial and resource forecast report
    • monitoring and controlling one integrated program plan (i.e., MSP schedule) & Milestones Management plan
    • creating and consolidating templates for all program and project reports; weekly, monthly & quarterly status reports, financial and resource forecast reports
    • developing executive ready presentations
    • assist with facilitating the Clinical Applications Roadmap planning and execution
  • Experience in project coordination activities with complex and large-scale projects
  • Experience in IT and/or PMO considered a definite asset
  • Familiarity with project management methodologies (i.e., PMBOK) a definite asset
  • Well-developed skills and experience with using Microsoft Office products such as Word, Excel, Visio, Project, and PowerPoint
  • Well-developed analytical, problem-solving skills; advanced organizational, administrative and multi-tasking skills
  • Strong written and oral communications skills
  • Attention to detail
  • Ability to work independently and in a team environment
  • Hospital experience is an asset

Employment Type: Full-time, Permanent.

Join the SickKids Family.  Work alongside the best & brightest.  Flexible hybrid work environment.  Freedom to innovate & be your authentic self.  Learnings galore, incl. tuition reimbursement. Wellness & Peer Support Programs.  Health Benefits & DB Pension Plan

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How to Apply

To apply, please visit The Hospital for Sick Children's (SickKids) website:  https://career.sickkids.ca:8001/psc/CRPRD/CAREER/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=18727&PostingSeq=1

Job Types: Full-Time. Salaries: Not Disclosed.

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