Full-Time Senior Executive Assistant
Job Description
AMRIS Reference No: 4532
Contract Term: Indeterminate
Term Details: This position is an LES (Locally Engaged Staff) position, subject to the Terms and Conditions of Employment for LES in United States
Mission: Consulate General of Canada in New York, USA
Number of Vacancies: 1 (one); with the possibility of another Senior Executive Assistant position being staffed from the eligibility list created through this competition.
Schedule: Full Time
Job Category: Administration
Level: Administrative
Classification: LE-A3
Salary: 66,671.00 USD plus benefits
Location: New York, United States
Close date: 27/06/2021 11:59PM UTC / GMT
Language(s) of the interview: English
Summary of Duties
This is an exciting opportunity to work with the Consulate General of Canada in New York, a modern governmental organisation whose core business is the deployment of a range of programs and the provision of key governmental services to Canadians in a timely, cost-effective manner. The Consulate General of Canada in New York is seeking a candidate who is innovative, skilled, and ready to work in a dynamic and fast paced environment.
Under the general direction of the Deputy Head of Mission (Deputy Consul General), the Senior Executive Assistant manages the Deputy Consul General’s office and office communications; coordinates the Deputy Consul General’s agenda, briefing notes, representational events and travel and protocol arrangements; prepares quarterly budget reports and obtains budget figures from the finance team; and compiles and provides input for reports and information from all programs managed by the executive including travel and hospitality accounts, and verifying invoices/arranging payment.
Area of Selection
Open to applicants who are legal residents or citizens of the United States who are:
- living in the tri-state area of New York;
- current employees of a Canadian Mission located in the United States;
- spouses and dependents of Canada-based staff of CNGNY and PRMNY;
who meet all of the essential requirements stated below, and whose applications are received by the closing date. Please note that the Consulate General of Canada in New York will not reimburse relocation costs under any circumstance and does not sponsor work authorizations directly or indirectly.
Essential Qualifications
Candidates will initially be screened against the Essential Qualifications relating to education, experience and language. Candidates must clearly demonstrate in their cover letter and CV how they meet each of these essential qualifications.
Education
- Bachelor’s degree from a post secondary institution; OR
- Two-year degree from a recognised institution AND a minimum of 5 years of relevant work experience.
Language
- Fluency in English (oral and written)
Experience
- Minimum of 3 years experience in an administrative role supporting an executive in a private or public sector organization;
- Recent experience working in a fast-paced, stressful environment requiring long hours during emergencies, events and visits that is subject to fluctuating and conflicting priorities and unpredictable demands or issues;
- Recent experience preparing budget reports and obtaining budget figures from accounting; and
- Recent experience in developing relationships with executive clients and their executive support associates.
*Recent experience is defined as within the last 7 years.
Rated Requirements
The Rated Requirements relating to knowledge, abilities and competencies will also be assessed. Methods of assessment may include, but are not limited to, a written examination, an oral in-person, remote or recorded interview, a role-play, practical tests, a presentation and/or psychometric assessment.
Knowledge
- General knowledge of relations between Canada and the local governments;
- Proficiency in MS Office applications including: Word, Excel, Power Point, and Outlook and internet open source research.
Abilities/Competencies
- Ability to prioritize and organize schedules, agendas, representational events and logistical arrangements for travel, visits and events;
- Ability to establish and maintain relationships with partners, colleagues and the offices of senior officials;
- Ability to communicate effectively and accurately in English (oral and written);
- Ability in researching, compiling, collating and analysing information, including the ability to manage budgets and prepare briefs;
- Ability to establish priorities and work independently in an efficient manner; and
- Ability to work with a diverse client base, including racialized communities while applying an intersectional lens to initiatives, with a view to advancing the organization in the areas of diversity, equity and inclusion.
Personal Suitability:
- Professionalism with strong interpersonal skills;
- Adaptability and flexibility;
- Client focus;
- Punctual and reliable;
- Sound judgement; and
- Integrity.
Asset Qualifications
Fluency in French (oral and written)
Operational Requirements
Normal hours of work for this position are in accordance with the Locally Engaged Staff (LES) regulations of 37.5 hours per week. The successful candidate must be willing to work paid overtime during evenings and weekends, as required.
Conditions of Employment
- The successful candidate will be required to obtain a Government of Canada Reliability Status which includes a criminal and credit background check;
- Have and retain the right to live and work in the United States including having status in accordance with U.S. protocol directives for foreign missions (US Citizen, Landed Permanent Resident, or specific visa categories accepted by the Department of State for employment in a foreign mission); and
- Before the Consulate General of Canada will make an offer of employment, candidates must provide a local address as proof of residence in the specific city, region or country so that if selected, the address will appear on the offer letter.
Equity, Diversity and Inclusion:
Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture.
Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.
Canada’s strength is diversity and it has played a key role in Canada’s history and development. Because of this, the Consulate General of Canada in New York values diversity, equity and inclusion in our workforce.
We offer a competitive salary, generous leave, 12 weeks of paid parental leave and a strong benefits package that includes medical, dental, long term disability and a retirement savings plan.
Important Notes
How to apply:
- Applications will only be considered when received through our Job Opportunities Portal (http://www.wfca-tpce.com/vacancyView.php?requirementId=4532)
- Candidates are required to upload a CV and cover letter in English or French.
- Applications which do not include the requested documents or information will be rejected.
- Any additional information must be included as part of these two attachments.
- Candidates who are unable to submit their application due to technical difficulties must report these to
LE*********************@in***********.ca
prior to the closing date. Failure to so will result in the application being rejected.
Important Notes:
- Please do not use a tablet or cell phone to submit your application, as mobile browsers are not supported by our portal. Candidates should only apply using a laptop or desktop computer.
- Only applications submitted in one of the official languages of Canada will be accepted (English or French).
- Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required.
- Candidates must provide an email address that accepts email from unknown users and regularly check their email, including spam folder.
- The Government of Canada does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
- The results of this recruitment process may also be used to establish an eligibility list of qualified candidates for similar openings at the missions. This list might arise in the 12 months following the completion of this recruitment process.
- Candidates requiring any special assistance in attending exams or interviews are requested to inform us.
- Later in the process, reference checks will be sought for candidates who succeeded all of the assessments.
- Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees with accommodation needs.
How to Apply
How to apply:- Applications will only be considered when received through our Job Opportunities Portal (http://www.wfca-tpce.com/vacancyView.php?requirementId=4532)
- Candidates are required to upload a CV and cover letter in English or French.
- Applications which do not include the requested documents or information will be rejected.
- Any additional information must be included as part of these two attachments.
- Candidates who are unable to submit their application due to technical difficulties must report these to LES-E-Recruitment-WSHDC@international.gc.ca prior to the closing date. Failure to so will result in the application being rejected.
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