Job ID: 32412
Job Category: Finance, Accounting & Purchasing
Division & Section: Purchasing & Materials Management, Purchasing Client Services
Work Location: City Hall, 100 Queen Street West (Hybrid Model)
Job Type & Duration: Full-time, 1 Permanent, 1 Temporary (12 months) Vacancies
Hourly Rate and Wage Grade: $42.09 – $46.12
Shift Information: Monday to Friday, 35 hours per week
Affiliation: L79 Full-time
Number of Positions Open: 2
Posting Period: 17-MAY-2023 to 01-JUN-2023

The Purchasing & Materials Management Division is a critical function within the City of Toronto’s complex multi-site, multi-division and multi-stakeholder environment, partnering with all City divisions, designated agencies and corporations in order to procure goods and services at the best value. As part of its commitment to ensuring open, fair, equitable and accessible business processes and practices, the Division utilizes a fair and transparent procurement process, provides leadership and quality customer service, and implements the highest standards of business ethics across the organization.

Job Summary:

Reporting to the Supervisor of Corporate Purchasing, the Senior Corporate  Buyer participates in the purchase of materials, equipment and services for the City of Toronto and designated Agencies, Boards and Commissions, and provides work direction and training to Corporate Buyers and Purchasing support staff

Responsibilities:

• Directs, trains and instructs staff in the purchase of designated materials, supplies, equipment and services.
• Coordinates and assigns work. Instructs and reviews work for compliance with Corporate and Department policies and procedures and ensures that work is completed on schedule.
• Provides information and advice on materials, equipment, and services purchased for the City of Toronto and designated Special Purpose Bodies.
• Identifies appropriate method of purchase and determines, with the Supervisor of Corporate Purchasing, whether written competitive Tenders, Requests for Proposals, Requests for Quotations, Requests for Expression of Interest, Requests for Pre-Qualification and telephone/fax quotation requests are required to ensure that deadlines are not jeopardized.
• Prepares Requests for Quotation/Proposals, Negotiated Request for Proposal, Tenders, Requests for Expression of Interest, Requests for Pre-Qualification, detailing requirements including specifications, schedule of prices, terms and conditions to be posted publically for potential suppliers, utilizing a centralized and electronic procurement tool: SAP ARIBA
• Evaluates summary of bids and ensures that specifications, policies and legal requirements are met, and forwards to Client Division for recommendation
• Arranges for the acquisition and testing of samples with the Supervisor, Standards and Specifications and, as required, participates in conducting tests or studies of goods/services with other departments.
• Evaluates recommendations received from client Divisions to ensure that the evaluation of bids/proposals received was conducted in accordance with city policies and procedures.
• Prepares and reviews reports prepared by Buyers to Standing Committees and Council recommending contract awards. Confers with Legal Services Division and forwards bid documents where contracts are required.
• Prepares Open Contracts/Purchase Orders as a result of the competitive bidding process.
• Facilitates meetings with divisions relative to materials, equipment, and services required.

Key Qualifications:

Your application must describe your qualifications as they relate to:

1. Extensive practical buying experience in a municipal environment related to the areas of responsibility listed above, including proven experience preparing and administering complex, high value competitive calls
2. Experience interpreting and applying related legislation, Acts and regulations governing the public purchasing function, i.e. Sale of Goods Act, Workplace Safety and Insurance Act, City of Toronto Fair Wage/Labour Trades regulations, Federal and Provincial Sales Tax regulations, etc.
3. Experience in providing work direction and training to appropriate staff.
4. Experience with computerized purchasing systems, i.e. SAP (Purchasing module), SAP Ariba, etc.
5. Certified Professional Public Buyer’s designation from the National Institute of Governmental Purchasing and/or CSCMP designation from the Supply Chain Management  Association of Canada, or equivalent combination of education and experience.

You must also have:

• Detailed knowledge of the City’s Purchasing By-law and purchasing policies.
• Highly developed communication skills, both oral and written.
• Excellent interpersonal skills to work effectively with other City and Division staff and members of the public.
• Excellent analytical and problem solving skills.
• Good judgment and initiative to locate proper sources of supplies/disposals, expedite deliveries and maintain optimum business relations with vendors and clients.
• Familiarity with government legislation in the area of Occupational Health and Safety.

Social and Environmentally Responsible Procurements:

Through its procurement process, the City of Toronto is committed to creating jobs and driving inclusive economic growth through the City’s Social Procurement Program which encourages supplier diversity and the implementation of workforce development. Learn more about the City’s Social Procurement Program on the City’s website at: https://www.toronto.ca/business­ economy/doing-business-with-the-city/social-procurement-program/

In addition, The City is also committed to increasing the development, awareness and purchase of environmentally preferred products that are less harmful to the environment. Learn more about the City’s Environmentally Responsible Procurement Policy at: https://www.toronto.ca/wp-content/upIoads/2017/08/8e27-environment_procurement.pdf 

NOTE TO INTERNAL FULL-TIME AND PART-TIME CITY OF TORONTO EMPLOYEES:

City of Toronto employees must apply to full-time or part-time employment opportunities posted on the City’s Internal Job Posting Portal.

Equity, Diversity and Inclusion

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity.

Accommodation

The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request. Learn more about the City’s Hiring Policies and Accommoda