Job Description

WSLCB Vision
Safe communities for Washington State.

Mission
Promote public safety and trust through fair administration, education and enforcement of liquor, tobacco, cannabis and vapor laws.

This recruitment is open until filled. First review of applications will be August 15, 2023. The hiring authority reserves the right and may exercise the option to make a hiring decision at any time. We encourage all to apply as early as possible.

This position is currently eligible for telework. This position is required to work in the office at least one day per week and sometimes additional days as requested per leadership.

Who we are

The mission of the Washington State Liquor and Cannabis Board (WSLCB) is to promote public safety and trust through fair administration, education and enforcement of liquor, cannabis, tobacco, and vapor laws. We search for people who demonstrate a strong work ethic, excellence in customer service, partnering and teamwork, and quality performance.

We want to create a culture that fosters excellence in customer service, open and honest communication, transparency and accountability, data driven decisions, and business-initiated process improvement.

Our commitment to DEIB

The WSLCB strives to promote Diversity, Equity, Inclusion, and Belonging (DEIB) in all aspects of our work. This includes a commitment to our workforce and external stakeholders.

It is our mission to build, educate, and inspire an inclusive environment that recognizes, respects, and celebrates diversity in the workplace and in the community we serve. We are committed to maintaining a thriving culture where employees and those we serve feel safe and accepted regardless of education, background, or beliefs. As a WSLCB team member, you will have opportunity to join statewide business resource groups (BRGs) such as, Rainbow Alliance and Inclusion Network, Veteran Employee Resource Group, Latino Leadership Network, Blacks United in Leadership and Diversity, Disability Inclusion Network, Washington Immigrant Network and Hawaiians, Asians, and Pacific Islanders Promoting an Empowerment Network.

The WSLCB Finance Division is announcing an exciting opportunity for a Public Records Manager (WMS Band 2) position in Olympia, WA. This is a Washington Management Service (WMS) Band 2 position that reports to the Chief Finance Officer. This position supports and contributes to the LCB Mission, Goals and Values as the WSLCB’s Public Records Manager.

In this role, you will be responsible for managing, directing, and providing direct oversight of the public records team consisting of seven members that responds to Public Records Act (PRA) requests and ensuring the agency’s continuing commitment to PRA compliance and governmental transparency. This position functions as the subject matter expert on all issues related to public disclosure and has central oversight and management of public records and public disclosure activities for the entire agency. This includes conducting legal, policy, and operational analyses of state and federal law related to public records requests, establishing, or amending delegated policies and procedures, recommending agency-wide strategic public records approaches, and managing staff that fulfil public records request.

If you have an interest in leading public records management function for an agency with a focus on process improvement, we encourage you to apply to be a part of the WSLCB team!

WSLCB provides a modern work environment and excellent benefits including:

• A comprehensive benefits package (including but not limited to Medical/Dental/Vision, Long Term Disability, Life Insurance etc.)
• Paid Vacation, Leave, and Holidays
• Tuition Waiver (enrollment in courses at state universities/colleges on a space availability basis – all or a portion of the tuition/fees may be waived for state employees)
• Tuition reimbursement (courses taken with prior approval in order to further employee’s career development with the WSLCB)
• Training and career development programs (including online courses and LinkedIn Learning)
• A healthy work/life balance (this may include flexible/alternative work schedules and telework/remote work opportunities, when possible)
• Employee Assistance Program – confidential program created to promote the health, safety and well-being of public service employees
• Generous wellness program (we offer reimbursements for certain fitness related activities)
• Onsite exercise facility (for employees working at WSLCB Headquarter Building in Olympia)
• Infants at Work Program to promote parent and infant bonding, parental well-being and healthy infant development. Depending on your job duties, work location and supervisor approval, eligible employees who are new mothers, fathers or legal guardians can bring their infant (six weeks to six months) when they return to work.
• Free parking

Duties

Some of the duties you will perform are:

• Provide expert advice and consultation to agency leadership regarding complex public records issues and makes recommendations about resource allocation to respond to large or complex requests.
• Manage and oversee the work of the agency’s Public Records unit.
• Represent the agency in legal consultation with the Attorney General’s Office on public records issues.
• Ensure that legal and policy requirements are disseminated to agency leadership and public records coordinators.
• Monitor and analyze changes to public records laws and regulations, either through legislation or case law and implements policy and procedure updates to ensure agency compliance.
• Perform quality control and compliance auditing of public records requests and responses.
• Develop and implements agency-wide public disclosure and records management training and updates reference materials to reflect current case law and best practices.
• Provide regular and ongoing consultation, training and direction to agency public records coordinators and other agency staff on the requirements of the Public Records Act.
• Act as primary point of contact on complex requests, those involving multiple divisions, media, or current or anticipated litigation, or those that have a significant impact on agency operations.
• Working with the CFO, strategize projects and process improvement efforts to improve consistency of practice, interpretation, compliance, risk minimization and adherence to applicable and new legal requirements and to minimize litigation exposure in complex and evolving field of law.
• Assign record request to staff as required. Track and monitor processing and completion of public records requests by staff with whom this position works.
• Develop, implement, and monitor agency forms and document management procedures to ensure department compliance for forms and document management systems.
• Manage and conduct forms analysis and design for all LCB divisions.
• Provide analysis, consultation, and solutions to complex forms and document management issues to agency leaders and staff.
• Work with the Risk Manager to develop, disseminate, and implement improvements, best practices, and procedures for records retention and forms management.

Qualifications

Required Qualifications:

Experience for required qualifications can be gained through various combinations of formal professional employment and educational experience. See below for how you may qualify.

Option 1:

Seven (7) years of professional experience working with public records and records management. AND

At least 1 year of experience supervising or managing a public records or related team.

Option 2:

An Associate’s degree in business, public administration, program management, human resources, or closely allied field

AND

Five (5) years of professional experience working with public records and records management. AND 

At least 1 year of experience supervising or managing a public records or related team.

Option 3: 

A Bachelor’s degree in business, public administration, program management, human resources, or closely allied field

AND 

Three (3) years of professional experience working with public records and records management.

AND 

At least 1 year of experience supervising or managing a public records or related team.

Preferred/Desired Qualifications:

• Certified Public Records Officer from the Washington Association of Public Records Officers (WAPRO)
• Certified Records Manager certification from the Institute of Certified Records Managers (ICRM).
• Project management certification and/or training, skills & experience.
• Experience providing records management services to include records scheduling and inventory.
• Knowledge of information governance principles/practices; general understanding of information technology.
• Knowledge of Enterprise Content Management, electronic/digital signatures, and the concept of “open data.”

Supplemental Information

1. Completed online application.
2. Current Resume.
3. Letter of Interest describing how you meet the specific qualifications for the position.
4. Three professional references to include a current or recent supervisor with email addresses and phone numbers.

**A resume will not substitute for completing the “work experience” section of the application.

The information provided in your application and supplemental questionnaire must support your selected answers in the supplemental questions. Responses not supported in your application will disqualify you for consideration of employment from this recruitment.

Prior to a new hire, a background check including criminal record history will be conducted.  Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.

Other
Applicants for employment with the Washington State Liquor and Cannabis Board should also be aware of RCW 66.08.080, which states in part: “No employee of the board shall have any interest, directly or indirectly, in the manufacture of liquor sold under this title, or derive any profit or remuneration from the sale of liquor, other than the salary or wages payable to him in respect of his office or position, and shall receive no gratuity from any person in connection with such business.

RCW 69.50.351, no member of the state liquor and cannabis board and no employee of the state liquor and cannabis board shall have any interest, directly or indirectly, in the producing, processing, or sale of cannabis, useable cannabis, or cannabis-infused products, or derive any profit or remuneration from the sale of cannabis, useable cannabis, or cannabis-infused products other than the salary or wages payable to him or her in respect of his or her office or position, and shall receive no gratuity from any person in connection with the business.

The Washington State Liquor and Cannabis Board is an equal opportunity employer and encourages applications from job seekers with diverse backgrounds. Honoring diversity, equity and inclusion means that as an agency, and as individuals, we are committed to ensuring that all employees enjoy a respectful, safe, and supportive working environment.

All qualified applicants will receive consideration for employment without discrimination based on sex, race, creed, religion, color, national origin, age, honorably discharged veteran or military status, sexual orientation including gender expression or identity, the presence of any sensory, mental, or physical disability, or the use of a trained dog guide or service animal by a person with a disability.  You are welcome to include your name and gender pronouns in your application, to ensure we address you appropriately throughout the application process.

For questions about this recruitment, or to request reasonable accommodation in the application process, please email 

hr****@lc*.gov











 or call (360) 664.1720. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6384.

How to Apply

Job Types: Full-Time. Salaries: 80,000 - 100,000.

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