Job Description

Project Coordinator – Change Management, Enterprise Resource Planning

Corporate Services, Enterprise Resource Planning

Status: (1) Contract Full Time – up to 13 months

Salary Range: $71,698 to $89,624 per annum

Work mode: Hybrid i.e. 2-3 days in office per week* see below for more details about this work mode.

As Project Coordinator supporting change management within the Enterprise Resource Planning team, you will play a pivotal role in facilitating the successful completion of diverse initiatives aimed at achieving key organizational and community outcomes. Working across multiple concurrent projects, you will ensure teams are equipped with the necessary tools, information, and practices to deliver projects effectively.

What you will do in this role:

Assisting the Manager in developing project artifacts including the project charter, requirements, work breakdown structure, budgets, schedule, risk logs, lessons learned, etc. while complying with applicable PMO standards
Adapting current project management tools, templates and procedures or developing new ones as needed to support project planning, implementation, monitoring and close out
In collaboration with the Manager and other team members, acts as a liaison between internal and external project stakeholders to ensure effective and timely communications
Facilitate and execute change management activities, addressing stakeholder feedback and incorporating changes into project deliverables including change and communications plans
Supporting change management activities for projects
Seeking direction and decisions, in a timely manner, on any issues that impedes the completion of the deliverables within the project schedule and budget
Gathering and documenting stakeholder feedback and changes to project materials and deliverables
Regularly prepares and updates project status reports, identifies and escalates early warning signs and deviations from the plan and proposes recommendations and adjustments to the Manager
Maintaining project electronic documentation repositories in accordance with Regional document control standards
Assisting external vendors to ensure project activities are carried out, project materials are received and payments are carried out
Preparing and participating in project meetings, producing meeting minutes and following up with the relevant individuals for action items or issues
Conducting detailed research and analysis to support the creation of project deliverables
Under the direction of the Manager completes small scope projects and leads the implementation of specific work packages and deliverables

What the role requires:

Degree or diploma in business management, finance, math, statistics, accounting, information management systems or related fields with at least 3 years of job related experience working in a project management environment (or an equivalent combination of education and experience)
Highly motivated, capable of learning new project management skills and responsibilities
Highly proficient with Microsoft Office suite of applications, including MS Word, Excel, PowerPoint, Project, Visio
Skills/Abilities:

Ability to work in a high pressure team environments with strict deadlines, effectively managing multiple project priorities, demands and timelines
Ability to take on and perform tasks independently with minimal supervision
Exceptional verbal, written, presentation and communication skills
Excellent customer service skills and comfort working with all levels of the organization, including executive leadership
Exceptional attention to detail
Strong problem solving skills, critical thinker with the ability to recognize the full scope and effect of actions

Nice to have:

Having change management experience would be considered an asset
PROCSI or any other change management certification will be considered an asset

Perks @ Peel and why you will love working for us:

Comprehensive Health, Dental, Vision benefit plan including psychological health, effective start date
Automatic enrolment into OMERS pension plan (where applicable)
Accrue Vacation on a monthly basis up to 3 weeks per annum
3 Paid personal days and floating holidays
Flexible hours supporting your wellness and wellbeing
Annual performance review and merit increases based on performance (where applicable)
Supportive leadership and a culture of respect and inclusion
Access to tuition reimbursement (where applicable) and learning and development resources
Work Location: In this role, you’ll enjoy the flexibility of a hybrid work arrangement. This means you’ll have the ability to work off-site and on-site as needed, depending on operational needs at the 7120 Hurontario St. Mississisauga. The frequency and location of on-site work may vary from week to week, depending on operational demands, which can evolve over time.

It’s important to note that your off-site work location must be within the province of Ontario. This ensures that we’re compliant with all regulations and policies.

Hours of Work:  35 hours per week. The Region of Peel offers job based flexible hours of work that allows employees to manage personal and professional responsibilities while at the same time ensures business operational needs and customer service expectations are achieved.

Interview: Our recruitment process will be completed with video conference technology.

Kindly ensure to regularly monitor your spam and junk email folders, as important communications regarding your application may be directed there.

If this opportunity matches your qualifications and experience, please apply on-line.

How to Apply

Job Types: Temporary. Salaries: 60,000 - 80,000.

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