Job Description

This position will be based in our Washington DC office. Existing work authorization is required at the time of application submission for the US. WRI is unable to sponsor any visa work sponsorship for this position.

About the Program:

The NDC Partnership brings together more than 200 members, including more than 115 countries, developed and developing, and more than 80 institutions to create and deliver on ambitious climate action that helps achieve the Paris Agreement and the Sustainable Development Goals (SDGs). Governments identify their NDC implementation priorities and the type of support that is needed to translate them into actionable policies and programs. Based on these requests, the membership offers a tailored package of expertise, technical assistance, and funding. This collaborative response provides developing countries with efficient access to a wide range of resources to adapt to and mitigate climate change and foster more equitable and sustainable development.

Job Highlight:

You will play an integral role in the NDC Partnership’s Knowledge and Learning team, which supports countries in sharing knowledge for climate action through written products, peer-to-peer exchanges, and online tools. You will be responsible for core operational, administrative, and project management responsibilities, and events coordination and support. . You will report to the Knowledge and Learning Director and will work with all members of the Knowledge and Learning workstream and operations colleagues across the Support Unit.

• What will you do:

  Grant and Financial Management (30%):

  • Support the Director of Knowledge and Learning in tracking budgets through regular reporting
  • With the Deputy Director of Operation and Head of Grants and Finance with the Support Unit, track project budgets, review monthly Financial Status Reports, monitor contracts, and track partner financial commitments
  • Monitor monthly expenses and keep direct project budgets up to date in budgeting software
  • Manage project grants and contracts, including ensuring compliance with terms and conditions and collaborating with funders
  • Prepare budgets for events and other project deliverables and prepare fiscal year documents assigned to the Knowledge and Learning team by the Support Unit Operations team
  • Create and maintain subgrant and contract agreements with partners and contractors, including processing all payments, and amending agreements when necessary

  Project and Partner Management (30%):

  • Track progress in delivering the Knowledge and Learning work plan and assist the Director of Knowledge and Learning in supporting team to meet targets and goals
  • Coordinate with consultants and external partners to arrange meetings and manage collaboration as assigned
  • Provide well-rounded proactive operations and management advice to the Director of Knowledge and Learning to ensure sound implementation of projects per donor standards and in resolving operational and coordination issues
  • Manage the Knowledge and Learning team inputs into internal project management systems, including outreach and engagement tracking with members
  • Manage, update, and ensure proper team use of the Knowledge and Learning team’s internal SharePoint, Monday.com workspace, and mailing lists

  Event Coordination, Logistics and Outreach (25%):

  • Organize and ensure the successful execution of in-person workshops and events, including contracting and making necessary payments for venues, facilitation services, interpretation services, catering, availability of materials, and any other needed services
  • Arrange travel for participants, in keeping with donor requirements and NDC Partnership budgets
  • Complete participant travel reimbursements, ensuring proper documentation. Help with staff travel arrangements and expense reports as needed
  • Provide logistics support for online events including Zoom administration, participant and attendee tracking and regular updating of member engagement monitoring systems
  • Coordinate Knowledge and Learning inputs to internal and external NDC Partnership newsletters. Promote Knowledge and Learning activities, products, and events through outreach to members and placement in external mailing lists
  • Prepare talking points and slide-decks, as needed. Give team presentations on agreed topics, as needed

  Administration (15%):

  • Liaise with Knowledge and Learning team members to structure team meetings and encourage cross team exchange
  • Attend internal and external meetings, taking notes and tracking follow-ups with staff and partners
  • Coordinate and schedule internal and external Knowledge and Learning meetings. Assist with recruitment of staff, interns, and consultants
  • Manage Knowledge and Learning onboarding materials and lead the onboarding of new staff members
  • Support the Knowledge and Learning Director in administrative needs, including scheduling, travel, email, communications, and general organizational needs
  • Serve as the go-to person for the Knowledge and Learning team’s ad-hoc administrative needs

  What will you need:

  • Education: Bachelor’s degree in a related field or with substantial professional work to demonstrate the relevance of that experience
  • Experience: Minimum of 2 years of relevant full time work experience required
  • Experience in event management and budgeting processes
  • At least one year of hands-on experience, ideally within an international nonprofit organization
  • At least one year working with Microsoft suite, database management, cloud- and web-based communications
  • Advanced Excel skills required
  • .Spanish/French language skills an asset
  • US work authorization required for this position

Potential Salary: Salary range is between 57,000 and 64,000 USD. Salary is commensurate with experience and other compensable factors.

How to Apply: Please submit a resume with cover letter by the date of August 11, 2023.  You must apply through the WRI Careers portal to be considered.

What we offer:

• A competitive salary
• Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the US.
• The chance to have an impact and to develop your career within a mission driven organization with access to varied learning and training opportunities.
• A workplace that strives to put diversity and inclusion at the heart of our work.
• The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI.
• Commitment to hybrid working model with flexible working hours.
• Generous leave days that increase with tenure.

About Us:

Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.

The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.

Our mission and values: 

WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations.

Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence, Respect.

Our culture:

WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment, we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.

Our team in Human Resources carefully reviews all applications.  

How to Apply

Job Categories: Equal Opportunities. Job Types: Full-Time. Job Tags: assistant, program, and Support. Salaries: 40,000 - 60,000.

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