Job Description

Job Summary

Plans, coordinates and administers a specific program within a designated department. Assigned programs typically involve heavy administrative components and require a single incumbent to administer. Responsibilities include project/task planning, design, recommendation, implementation and day to day administration of program responsibilities.

Qualifications

Education and Experience:

Program Assistant positions typically require a job related degree or three to five years of experience related to the specialized area.  Depending on area of assignment, a degree may substitute for some or all of the required experience.

Knowledge of: Applicable computer applications/technology, principles and practices of public sector organization and some specifics relating to program operations; planning, scheduling, monitoring and problem solving; research techniques and data analysis; budget tracking, justification and control; application of County state and federal laws and regulation relevant to the program/project area; departmental policies and procedures, trends and practices within the specialized area.

Ability to: Effectively coordinate, work to others; carry out policy directives of management in an effective and timely manner; establish and maintain effective working relationships with the public, other governmental jurisdictions, contractors, and other County staff; communicate and express ideas effectively, orally and in writing.

SELECTION PROCESS:

If you wish to upload a resume or other documents: Resumes and documents must be attached together in the ‘Resume Upload’ section of the application.  Multiple files are allowed, but all applicant attachments must be uploaded simultaneously, as there is no way to edit or append uploaded materials after submitting the application.

Application Review (Pass/Fail) – An online application is required.  Attaching a resume does not substitute for a completed application; incomplete applications will not pass the application review. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.

Practical Exam (Pass/Fail) – This recruitment may require a practical exam which will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.

Oral Interview – The interview will be job related and may include, but not be limited to, the qualifications outlined in the job announcement.  Top candidate(s) will continue in the process.

Employment References will be conducted for the final candidates and may include verification of education.

It is the general policy of the County that new employees should be hired at the lower steps of the applicable range and advance through the range at the normal progression.

Position will remain open until filled.

Examples of Duties

Duties may include but are not limited to the following:

• Prepares recommendations regarding direction of program.
• Plans, organizes and administers specific program(s), services and activities as assigned program; develops and implements new elements to assigned program.
• Makes recommendations in defining program goals and objectives; recommends methods and means of accomplishing objectives; works within established policies and procedures.
• Researches and analyzes data relating to assigned program, recommends modification of procedures.
• Works within established budgets and contracts with outside agencies and other governmental agencies;  works within program guidelines and requirements.
• Prepares reports on program performance, needs, services information and contributes to the evaluation of program performance.
• Coordinates activities with those of other related programs, departments or agencies; works through controversial issues, relying on manager’s assistance to resolve significant issues.
• Delegates to or coordinates support staff connected to the program; provides information and possible recommendations to manager if work performance problems arise.
• May assist manager with coordinating and assigning work activities and small projects; monitors workflow; reviews and monitors work products, methods and procedures.

Additional Duties specific to department may include:

Support for Clark County Planning Commission:

Manages PC docket, prepares legals and agendas, pays stipends, schedules & attends hearings & work sessions. Works closely with Director, PC Members, court reporter, staff members, CVTV staff, citizens & Council staff.  Manages Planning Commission Webpage.  Fields questions from the public

Planning Commission Recruitments:  Participates with Councilor’s & Communications Office on recruitment of PC members.  Schedules training and other meetings with new members

Annual Report:  Gathers data from planners and creates Annual Report

Public Records Disclosure & Records Management

Gov/QA

E-Discovery System

Ensures Community Planning metrics are met

Works closely with Central Records on transmittal & archival of old records

OnBase Management & Special Projects for the PA’s Office

Oversite of litigation projects related to Community Planning for PA’s office and creation of webpage for attorneys

Metz Database

Oversight of Metz database used to send out public notifications to large groups of citizens

Workday:  Processes invoices, adds contracts; runs financial reports.  Works with Financial Management on JV’s, grants, and contracts

Budget & Financial Management:  Works with Budget Office on Questica system; Prepares MOU with Public Works & runs monthly reports

Software Knowledge

Webpage/Drupal; Excel; Crystal Report Writing; Word; Power Point; Workday; Gov/QA; E-Discovery

Questica; WebEx, Metz database, Workday

Webpage:

Knowledge of Drupal software; updates Dept. webpage, as needed

Salary Grade

M3.7

Salary Range

$25.73 – $34.74- per hour

For complete job announcement, application requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at:

https://www.clark.wa.gov/human-resources/explore-careers-clark-county

Job Categories: Equal Opportunities. Job Types: Full-Time. Salaries: Not Disclosed.

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