Job Description

Procurement Support Officer

Reports to: Contracts Manager

Location: West London – currently operating an agile working policy with two core days (Mon and Weds) in the office

Contract: Permanent

Pattern: Full Time (standard hours 9am – 5.30pm)

Closing date: 08/03/2024 at 10am

Interviews: w/c 11/03/2024

Salary: £29,000

About the role:

As a key member of the Procurement and Contracts Team at Ark Central, you will undertake a range of responsibilities to support the delivery of Ark Schools’ procurement strategy.  This varied and busy role will involve supporting on procurement and contract matters, directly managing, and leading of specific contracts, communicating with internal and external stakeholders, and providing commercial support and guidance to frontline operational staff in schools.

This role also includes line management responsibilities and so would be ideal for someone looking to take the next step in their professional career.

Key Responsibilities:

• Supporting the Contracts Manager with monitoring and reviewing performance reports, supplier KPIs, obligations and commitments regularly to ensure they adhere to agreed requirements
• Leading on specific contracts and managing relationships with those suppliers and contractors
• Using administerial skills to maintain a comprehensive filing system for managing contracts, ensuring records and progress reports are up-to-date at all times
• Line management of the Procurement Apprentice providing support, guidance and direction.
• Supporting on Procurement Projects and Tenders
• Owning and managing the relationship between Ark Central and frontline Operational staff within schools. Compiling feedback from both Central and Schools and ensuring necessary action is taken
• Supporting the team with ad hoc tasks and requirements

Key Requirements:

• Experience in a similar procurement role is desired
• Strong administrative and organisational skills with meticulous attention to detail
• Excellent written and verbal communication skills and strong interpersonal skills
• Ability to work methodically and multi-task
• Ability to manage workload, meet deadlines and prioritise time effectively
• IT Literate; proficient with Microsoft Office applications, especially Word and Excel

View the full job description and person specification here

About Ark

We’re an international charity, transforming lives through education. We exist to give every young person, regardless of their background, a great education and real choices in life. In the UK, we’re a network of 39 schools, educating around 30,000 pupils in areas where we can make the biggest difference and we’re recognised as one of the highest achieving academy groups in the country. We want to change the lives of children everywhere, not just in our own schools. So, we create and incubate Ventures designed not only to help pupils in Ark schools, but also to improve education systems.

You’ll be joining a group of like-minded, ambitious individuals who work collaboratively and are all committed to our core mission, that every child has the potential to succeed. Having just celebrated our 20^th anniversary, we are shaping our goals for the next 20 and there has never been a more exciting time to join us.

Benefits

• 27 days annual leave plus bank holidays, rising with each year of service up to 30 days after 3-years’ service. This entitlement is pro rata for part time employees. This entitlement excludes bank holidays
• Full office closure between Christmas and New Year
• Hybrid working, with currently two days a week in our state-of-the-art office in West London working alongside colleagues
• Regular social events, monthly free breakfast, and daily fruit
• A flexible approach to working with understanding and consideration for work life balance and personal commitments
• As an Ark employee, you will have the opportunity to be part of the TPT (The Pension Trust) scheme, our workplace pension scheme where we make an 11% contribution; you are not required to contribute towards this scheme unless you choose to. Depending on your role you may also be entitled to LGPS which is a defined benefit scheme where you contribute a percentage based on how much you earn (as do we) in exchange for a guaranteed amount in your pension pot every year
• Access to high-quality professional learning throughout your career, offering both face-to-face sessions and a bespoke online learning platform
• Access to Ark Rewards scheme offering savings from over 3,000 major retailers, interest-free loans available for season tickets or a bike, gym discounts offering up to 40% off your local gym and free eye tests

Ark is committed to safeguarding and promoting the welfare of children and young people in its academies. In order to meet this responsibility, its academies follow a rigorous selection process to discourage and screen out unsuitable applicants.  

Ark requires all employees to undertake an enhanced DBS check. You are required, before appointment, to disclose any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975. Non-disclosure may lead to termination of employment. However, disclosure of a criminal background will not necessarily debar you from employment – this will depend upon the nature of the offence(s) and when they occurred. To read more about Ark’s safer recruitment process, please click this link. 

We aim to build a diverse and inclusive organisation where everyone – staff and students – can do their best work and achieve their full potential. We want to reflect and represent diverse perspectives across our organisation because we know that doing so will make us stronger and more effective. To know more about Ark’s diversity and inclusion commitments, please click on this link.

How to Apply

Job Categories: Equal Opportunities. Job Types: Full-Time. Salaries: 20,000 - 40,000.

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