Full-Time Police Records Specialist
Job Description
Posting Date: February 8, 2022 Final Filing Date: Open Until Filled
First review of applications: February 22, 2022
THE CITY OF WOODLAND INVITES YOUR APPLICATION FOR
POLICE RECORDS SPECIALIST – FULL TIME
Salary: $3,655.47 – $4,443.23/mo. plus excellent benefits
POSITION
Perform routine non-hazardous police office activities. The purpose of this recruitment is to fill multiple pending vacancies, as well as establish an eligibility list for future vacancies.
** These positions work alternate shifts which will cover a 24-hour operation. Successful applicants may be required to work alternative hours, which may include swing shift, graveyard shift and/or weekends. **
IDEAL CANDIDATE
The Ideal Candidate will possess an in-depth knowledge of Law Enforcement organizational structure. The Ideal Candidate will also possess good communication, customer conflict resolution skills, and writing skills, as well as be competent with computers and related software, e.g. report management, and MS Outlook, and Excel. Knowledge of principles, codes, regulations and laws governing records management of a police department. Additionally, the Ideal Candidate will have a strong work ethic, ability to multitask, prioritize, knowledge of complex filing systems, and be available for shift work.
ESSENTIAL JOB FUNCTIONS
File routine reports and correspondence; perform general clerical duties using typewriter and word processor. Respond to citizen requests for information and assistance. Complete minor reports as required. Retrieve and input data into computer terminal. Receive calls and take messages. Accumulate data and prepare monthly statistical reports. Process requests for copies of reports from both citizens and other criminal justice agencies. Inventory supplies and order when necessary. Process monies and fees via the cash register, prepare licenses and permits, prepare and issue bills, complete citation sign-offs. Prepare correspondences to victims of crime. Complete and prepare background and record checks. Process voluntary bookings and court ordered registrations. Perform fingerprinting and Live Scan digital printing. Assist in the transportation of property and evidence. Assist in preparation for the auction of property. Purge files. Provide relief for full-time Community Services Officers. Regular and consistent attendance.
QUALIFICATIONS
Education:
High School diploma or equivalent.
Experience:
One (1) year of general administrative office work experience OR six (6) months of administrative office work in a law enforcement agency. Prefer experience with substantial public interaction.
License or Certificate:
Possession of a valid California driver’s license required upon hire.
APPLICATION
Apply with a City of Woodland application by visiting www.cityofwoodland.org/employment or the Human Resources Office, City Hall, 300 First Street, 2nd Floor, Woodland, CA 95695. This recruitment is Open Until Filled. First review of applications is scheduled for Tuesday, February 22, 2022. Supplemental questionnaire must be submitted with application by the final filing date to be considered. Résumés and cover letters are encouraged but will not be accepted in lieu of the application form. Postmarks will not be accepted.
Virtual panel interviews are tentatively scheduled for week of March 7, 2022.
Review Process: Based on the information provided in the application documents, the best qualified applicants will be invited for further examination. All applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. Depending upon the number of applications received, the examination may consist of an application screening, written and/or practical exam, oral interview or any combination thereof. Applicants will be required to take and pass a medical examination by a City of Woodland physician to insure their physical suitability to perform the assigned duties. If you have a disability that requires accommodation during the selection process, please notify Human Resources at least seven days prior to the event.
The City will also conduct a background check on the candidate prior to appointment to a position within this class. The background check will include personal and professional reference checks, credit history checks, Social Security number verification, professional license/registration verification, military service information and driving history. Information obtained in the course of this background check will be considered by the appointment authority in the selection process. In obtaining such information, the City will comply with applicable consent and disclosure practices in the Fair Credit Reporting Act and the California Investigative Consumer Reporting Agencies Act.
Employees hired into this position shall refrain from the use of all tobacco products (including smokeless tobacco products) during the term of their employment with the City of Woodland.
Employees hired into this position may be required to work alternate shifts which cover a 24-hour operation, including swing shift, graveyard shift, and/or weekends.
BENEFITS
Salary (Current): $3,655.47 – $4,443.23 per month
Retirement: CalPERS Retirement System (2% @ 60 Formula for Classic CalPERS members and 2% @ 62 Formula for new CalPERS members)
The City does not participate in social security
Deferred Comp: Choice of deferred compensation plans (Traditional and Roth)
Medical: CalPERS Medical Insurance Plans, including HMOs & PPOs
City gives an allowance toward the cost of insurance
Maximum Family Allowance for 2022: $2,132.49 per month
Dental/Vision: City paid Delta Dental and Medical Eye Services
LTD: Wage protection for long term disabilities
Life Insurance: City provides $50,000 life insurance policy
Supplemental Benefits: Voluntary Supplemental Life, Cancer and Accident Only insurances,
and Flexible Spending Accounts available
Vacation: 6.7 hours per month for the first three years
Sick Leave: 8 hours per month
Holidays: 8.3 hours per month of vacation leave in lieu of holiday time off
Bilingual Pay: $200 per month for employees designated bilingual
The City of Woodland hires only U.S. citizens and individuals lawfully authorized to work in the U.S.
The City of Woodland is an Equal Opportunity Employer.
POLICE RECORDS SPECIALIST
SUPPLEMENTAL QUESTIONNAIRE
The purpose of this supplemental application is to obtain enough job-related information to select the best qualified applicants to continue in the selection process. Completion of this form is a required part of the selection process and must be submitted with your employment application by the final filing date. Candidates who do not complete this supplemental application will be eliminated from further consideration. Content, clarity and completeness of answers are factors which will be considered in the evaluation process. Omitted information cannot be considered or assumed. Please limit your responses to no more than one page per question and do not provide any additional information or materials other than the information requested herein. Attach the answers to this supplemental application and number each answer accordingly. Please answer the following questions:
- Do you possess a High School Diploma or equivalent?
- Do you possess one (1) year of general office experience OR six (6) months of administrative office work in a law enforcement agency?
- Are you willing to complete a non-sworn law enforcement background?
- Please describe your work experience as it relates to law enforcement (including name of employer and dates of employment).
- Please describe your cash handling experience (including name of employer and dates of employment).
- Please describe your work experience in data entry.
- These positions work alternate shifts that will cover a 24-hour schedule. Are you willing to work alternative hours (i.e. a swing or graveyard shift) which may include weekends?
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I certify that the information I have provided is accurate and completed to the best of my knowledge. I understand that any falsification may cancel any terms, conditions, or privileges of employment with the City of Woodland.
NAME (Please Print): ________________________________ DATE : ___________
SIGNATURE:_________________________________________________________
How to Apply
Please apply on our website: https://www.cityofwoodland.org/employment OR www.calopps.org168 total views, 0 today