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24 Jul 2023

Full-Time POLICE RECORDS CLERK

oneclick – Posted by oneclick –  Park City, Utah, United States

Job Description

 

JOB SUMMARY:

The Records Clerk/TAC Coordinator is the record keeper within the Public Safety Department, providing assistance to the public, law enforcement and the internal team. The incumbent coordinates multiple tasks simultaneously and autonomously, works well in a team environment, and needs little to no supervision to complete daily tasks. By offering an engaging and rewarding work environment, this role elevates opportunities to experience professional satisfaction and develop an understanding of the role played in the success of the Park City Police Department.

ESSENTIAL DUTIES:

  • Processes and tracks all GRAMA (Government Records Access and Management Act) record requests, including: video request from divisional, departmental, law enforcement, prosecutorial and judicial personnel as well as the general public in accordance with policy, statutes and laws.
  • Maintains files of original paperwork and purges records in accordance with the Park City Municipal Retention Schedule/state law.
  • Fulfills TAC (Terminal Agency Coordinator) and/or Alternate TAC duties for the department in compliance with legal standards. Manages departmental user access, monthly National Crime Information Center validations, Uniform Crime Reporting and biennial compliance audits.
  • Accurately manages Report Approvals through department software; ensures proper coding and completion of reports; facilitates referrals to outside agencies.
  • Compiles monthly, biannual and yearly statistical reports, and contributes data for the department annual report.
  • Processes Expungement orders and background/records check requests.
  • Attends annual required conferences and successfully completes associated certifications.; attends other trainings as available to ensure compliance with best practices.
  • Greets and assists the general public.
  • Other duties as assigned or directed.

EDUCATION AND/OR EXPERIENCE:

Required:

  • Associate’s Degree from an accredited university.
  • High level of attention to detail and confidentiality.
  • Ability to work in a deadline driven environment with high degree of accuracy.
  • Clerical experience.
  • Computer literacy.
  • Ability to pass a thorough background check/pre-employment screening processes.
  • Ability to maintain Records Officer certification through Utah State Archives.

Preferred:

  • Bachelor’s degree from an accredited college or university with major course work in geography,
  • urban/regional planning, transportation planning, traffic engineering, environmental planning, or a closely related field.
  • Police Records/GRAMA experience.
  • Skilled in interpersonal communications with the public, co-workers, and outside law enforcement agencies.
  • Proficiency in Microsoft Word, Excel and other role-specific software or the ability to quickly learn necessary computer skills.
  • Knowledge of basic law enforcement and local government services.
  • Ability to think and act rationally under stress, including emergency situations.

Notary Public or ability to obtain Notary Public within first six

 

Apply Here

PI225778860

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Job Types: Full-Time. Salaries: Not Disclosed.

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