5 Oct 2022
Full-Time Personal Assistant
Job Description
Working at a creative PR company based in central London, you will be assisting a a group of Directors and Partners with their busy schedules and making their lives a little less hectic. The role is incredibly varied and includes (but is not limited to) diary management, travel, events and other ad hoc admin tasks. No two days are the same!
We’re looking for Personal Assistant with an eye for detail, can think on their feet, work to tight deadlines and is calm under pressure.
Key Responsibilities
- Complete diary management for all of your Directors, ensuring no double-bookings occur and sufficient time is given to prepare and attend meetings.
- Book and prepare internal meeting rooms where necessary.
- Organise and manage international travel arrangements. Ensure all stages of the travel journey and documentation has been thought through and accounted for.
- Act as key point of contact for external clients and internal colleagues.
- Basic accounts, payments, POs, finance admin.
Skills Knowledge and Expertise
- Experience in working within a fast-paced PA role.
- Experience in supporting multiple senior management and/or high-profile individuals.
- Knowledge or experience of working with Xero Software, Paprika & Salesforce is desirable.
Requirements
- Excellent attention to detail.
- Flexibility and adaptability to various competing demands.
- Patient & calm under pressure and comfortable with last minute requests.
- Excellent administration skills.
- Ability to communicate clearly and professionally.
- Strong organisational skills with the ability to prioritise tasks effectively.
- Excellent written and verbal communication skills.
- Be a trusted support to your Directors handling all confidential information with discretion
- Must be PC/MAC literate and able to use Outlook, Word, Excel & PowerPoint.
Benefits
Hybrid Working: we are committed to hybrid working
Health: Tailored Health Packages
Health: Tailored Health Packages
Pension: Matched 4% contribution
Life Assurance: Single person cover to the value of x 4 annual salary
Income Protection
Holiday: 26 days holiday (plus bank holidays), holiday will increase up to 29 days with length of service
Holiday Purchase: (up to 3 days) and increase of holiday each year, Your Birthday Off
Awards: Recognizing exceptional work throughout the year
Internal Forums: A committee of all staff at the same level where they discuss issues and feedback relating to the company that is sent to senior management
Other:
Cycle to work scheme
Mentoring Scheme
Season ticket loan
Thursday night socials
SELF Wellness Programme
SELF Wellness Programme
Regular Company Events
Personal Development Plans – individual training & lunch and learn sessions
Love & Work Xtra Day – staff can take up to 7.5hrs annually to use towards any activism of their choice
freuds is an Equal Opportunity employer committed to a diverse and representative team. Whatever your race, religion, colour, national origin, gender, sexual orientation, age, marital status, or disability – we want to hear from you.
About Freuds
freuds is an agency on a mission. It’s been part of our DNA for 35 years, from Live Aid and Comic Relief to Make Poverty History, Live 8 and the Global Goals.
Today, with change all around us, and more change desperately needed, people, organisations, businesses and brands face increasingly complex challenges at an accelerated pace.
These challenges present threats and opportunities that are often hard to distinguish from each other, with a vanishingly thin margin for error.
To navigate the current climate takes agility, and expertise. Couple this with passion, and you can connect the dots in ways others can’t. That’s what we do. That’s what we call Love & Work.
Today, with change all around us, and more change desperately needed, people, organisations, businesses and brands face increasingly complex challenges at an accelerated pace.
These challenges present threats and opportunities that are often hard to distinguish from each other, with a vanishingly thin margin for error.
To navigate the current climate takes agility, and expertise. Couple this with passion, and you can connect the dots in ways others can’t. That’s what we do. That’s what we call Love & Work.
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