Part-Time Part Time Senior Accountant
Job Description
Reports to: Director of Finance
Classification: Part-Time; Regular; Exempt; At Will
Location: Remote, anywhere within the United States (outside the United States will be considered if feasible for the organization)
Office Hours:Monday – Thursday, 16 hours/week, with an expectation of 4 hours per day. Final employee schedules are determined after hire and may include flexible start/end times. Note: this position is expected to last 2-3 years.
Salary:$ 39,751.50-42,632.14 annually. The salary range is determined by Forward Together’s salary equity structure. Offers will only be made within this range.
Benefits: Benefits are generous, with fully paid employee and dependent coverage for health, vision, and dental; and long-term disability insurance. Paid time off includes sick days, vacation, and holidays. In addition, we close our offices for two weeks in December.
Deadline to Apply: April 25th, 2024. We encourage applicants to apply early. Applications will be considered on a rolling basis.
Tentative Start Date: Monday, June 17th, 2024
This is a union position with Forward Together Workers United (FTWU), a bargaining unit represented by CWA Local 9415.
WHO WE ARE
Forward Together is a national reproductive justice organization that centers peoples, families, and communities who experience reproductive oppression. We prioritize Queer, Trans, Black, Indigenous, and other peoples of color. We utilize a cultural strategy to shift the ways we think about family and to build power and movements, grounded in our lived experiences, histories, theories and struggles for reproductive justice.
Forward Together Action was started in November 2019 to change the way the political game is played. As one the few, 501c4 Reproductive Justice organizations led by women of color, we seek to build power through policy advocacy and the political process so that families can thrive. Find out more about us at forwardtogether.org.
POSITION SUMMARY
Forward Together and Forward Together Action is in search of a Part-Time Senior Accountant. This is an amazing opportunity for a highly skilled leader to help shape the financial infrastructure of a dynamic 501(c) 3 organization, whose budget and staff have grown three-fold in recent years, and whose programs continue to grow in complexity, scale, and reach and will also help develop the financial infrastructure of an affiliate 501(c)(4) partner organization.
This position is responsible for all ongoing accounting tasks, working under the supervision of the Director of Finance (DF) and within the policies and protocols set by the DF, the Executive Team, and the Board of Directors of Forward Together and Forward Together Action, an affiliate 501(c)(4) partner organization. The Senior Accountant must run bookkeeping on time and with precision yet keep an eye to the entirety of the accounting system, maintaining proper documentation for all financial activity and ensuring consistency and clarity of systems for both organizations. The Senior Accountant coordinates finance filings from staff, assists the DF, and communicates with outside entities regarding accounting matters as needed. This position requires close collaboration with multiple stakeholders and works in partnership with the DF to manage the finances of the two entities.
THE OPPORTUNITY
You are perfect for this position if…
- You prioritize the lives of Queer, Trans, Black, Indigenous, and other peoples of color – and have actively lifted up and centered these voices in your professional work.
- You love numbers – You enjoy working with all types of numbers, preparing financial statements, and overseeing accounting operations.
- You enjoy collaboration and teamwork.
- You appreciate working in a team-oriented environment, where everyone can showcase and develop their skills to reach the organization’s goals.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Financial Transactions and Support
- Prepare and manage general and sub-ledger accounting entries, ensuring accurate, timely, cost-effective, and user-friendly results following GAAP fund accounting.
- Perform monthly, quarterly, and year-end closing functions, including reviews, reserve adjustments, net asset reclasses, and compliance with grant requirements and restrictions.
- Maintain accounting systems and processes for internal controls, accuracy, and efficiency.
- Reconcile benefits invoices to benefits tracking spreadsheet
- Assists the DF with asset management (e.g., managing bank accounts and balances and cash flow.)
- Update and maintain accrued vacation and sick leave, shared cost allocation, and restricted revenue release spreadsheets
- Assist the DF with managing the investment portfolio and tracking investment returns and performance.
- Be the primary interface between Development and Program teams, track grant spending and alert Development, Program, Finance and Executive teams of discrepancies.
2. Business Operations Support
- Perform internal operational audits, assess results, and make recommendations for improved procedures and controls.
3. Financial Reporting and Budgeting
- Summarize financial results by collecting information, reviewing account balances, and analyzing results
- Participate in monthly and annual closing processes, including preparation of journal entries and account reconciliations in a timely manner for each close
- Participate in ongoing budget versus actual reviews, analyze key variances, and provide information and feedback as appropriate
OTHER RESPONSIBILITIES AS NEEDED:
- Maintained and balanced accounts by verifying, posting, reconciling transactions, and resolving discrepancies.
- Maintain and update prepaid schedules.
- Assist with the management and maintenance of the property management system, including ensuring the accuracy and integrity of records and entries and preparing monthly reports.
- Assist business partners across various functions by providing information, documentation, system support, and reports as needed.
- Assist with audits by analyzing account balances, managing documentation, and providing information as requested.
- Prepares schedules and reports for annual fiscal audits and 990.
- Assist the DF with prepares all filings that draw upon the completed Form 990, such as the U.S. Census Annual Services Report.
OTHER DUTIES
- Adheres to organizational values and practices around challenging oppression by exhibiting behaviors indicating inclusion and respect in all facets of their work (programmatic, operational, and interpersonal)
- Attends staff meetings
- Participates in staff strategy sessions
- Participates in embodiment practices to the extent of physical ability except when deadlines for primary accounting duties preclude participation
- Ability to travel out-of-state for 3-5 days at least 2-3 times per year
- Maintains and updates the Forward Together CRM (constituent relationship management system) for the individuals and organizations that this position coordinates
- Utilizes direct communication and pro-active problem solving to address internal organizational challenges and disagreements
- Works pro-actively and in good faith as a member of the staff team to support and strengthen the overall stability and effectiveness of the organization
- Performs other duties as assigned and attends meetings as needed
QUALIFICATIONS
- Either a Bachelor’s degree in Accounting or closely related field or equivalent knowledge and skills plus basic knowledge of GAAP
- Nonprofit accounting experience and/or experience in 501c4 organizations preferred
- Strong commitment to social justice
- Ability to effectively communicate with people at all levels and from various backgrounds
- Ability to independently formulate original journal entries
- High level of accuracy in data entry
- Strong Excel/spreadsheet skills
- Proficiency with Intacct and other third-party integrators like Expensify, Bill.com, Divvy, etc.
- Proficiency with Microsoft Office, web browsers, Gmail, Google Calendar and the basics of database and conferencing software
- Experience with databases a plus, such as EveryAction and other constituent relationship management (CRM) platforms.
- Excellent problem-solving, and analytical skills
- Highly organized and systematic, with excellent time and project management skills
- Ability to communicate needs effectively
- Ability to hold confidentiality, good judgment, and awareness of other people’s needs
- Readiness to troubleshoot and problem solve
- Works effectively both independently and in collaboratively
- Reliable, consistent with strong attention to detail, yet not rigid
- Excellent oral and written communication skills; courteous, direct and accountable
- Must be able to speak, read, write, and understand the primary language (English) used in the workplace
- Background check required
AMERICANS WITH DISABILITIES SPECIFICATIONS
Physical Demands
As a reproductive justice organization, we understand the intersection between reproductive and disability justice. With this, we want to make candidates aware of the physical demands required of the positions and welcome requests for reasonable accommodations to enable individuals with a disability to perform essential functions. The functions are:
- constantly operating work equipment, such as a laptop and applications, computer, printer
- participate in Zoom meetings averaging 60% of the time
- communicate with staff and be able to exchange accurate information
Remote Work Environment
In addition, we want to make candidates aware of the work environment required of the position and
welcome requests for reasonable accommodations to enable individuals with a disability to perform essential functions.
- Position is remote. Employees may work anywhere in the United States. Permanent locations outside of the United States will be considered if feasible for the organization.
- Remote employees will be provided with a computer, mouse, keyboard, desk, chair, printer, ergonomic equipment, and other office equipment as necessary to perform the essential functions of the position.
- Technical support and a monthly stipend will be provided for internet and cell phone use.
- Employees must attend mandatory staff retreats, either in-person or virtually. If in-person, retreat location may be inside or outside, and the noise level may range from quiet to loud.
How to Apply
TO APPLY Applicants should submit their resume and answer the following questions in the application portal:- Why you are interested in this role with the listed responsibilities;
- Why you are interested in working for a multi-racial, multi-issue organization made up of people of color, immigrants, indigenous people, queer and transgender and gender-nonconforming people who work to secure rights, recognition and resources for families so that family members have self-determination over their bodies, their sexuality, and their family formation.
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