Who ❤️ PJ →

Full Search

This job listing has expired and may no longer be relevant!
14 Jun 2023

Full-Time Office Specialist, Travel, Expense, & Inventory Specialist

humanresourcesNWFSC – Posted by humanresourcesNWFSC –  Niceville, Florida, United States

Job Description

In over 50 years of service, Northwest Florida State College has earned a reputation for educational excellence and community involvement. As part of Florida’s public system of 28 state and community colleges, NWFSC offers bachelor’s degree programs, associate degrees, and certificates.

Salary: $31,884

Job Description:

The Office Specialist – Travel, Expense, & Inventory Specialist is directly accountable to the Executive Director of Finance & Accounting for the following duties and responsibilities.

The individual filling this position is expected to play a positive role in helping the College change as necessary to effectively carry out its mission.

  • Review and process all College transactions related to the use of purchasing card and employee expense reimbursements in Chrome River.
  • Review and process all travel documents in compliance with College Policies & Procedures in Chrome River.
  • Provide training and assistance to college personnel in the use of and processing purchasing card transactions in Chrome River software.
  • Maintain and update the Chrome River program to ensure all policies and procedures are followed.
  • Ensure all IT Banner feeds are successfully received by Chrome River daily.
  • Check for failed transactions in Chrome River and work with Bank of America and Purchasing to get cardholder data updated.
  • Maintain the mosaics and tiles within Chrome River which are linked to account codes and work with the accountants to keep account codes updated.
  • Update compliance and submit compliance rules as needed.
  • Verify starting employees are set up correctly in Banner and Chrome River and leaving employees have all charges and reports processed.
  • Work with Chrome River Representative on all issues related to Chrome River.
  • Track and maintain documentation of reimbursements and student meal requests.
  • Verify Inventory from inventory system matches Banner Finance, prepare journal entries as needed for correction.
  • As a part of the college’s risk management tool annual mandatory compliance training is required.
  • Perform other duties as assigned.

Benefits

  • College paid health insurance for employee, dependent coverage at employee’s expense
  • College paid basic life insurance for employee, additional coverage for employee and/or dependents at employee’s expense
  • College paid retirement with 3% employee contribution to the Florida Retirement System (FRS)
  • Optional dental and vision insurance at employee’s expense
  • Sick and Annual (Vacation) Leave accrual
  • Time off for designated holidays, winter break, and spring break
  • 36-hour work week.
  • Flexible summer hours available
  • Free tickets to designated Mattie Kelly Arts Center and Raider Athletic events

Requirements:

  • High school diploma or equivalent required. Associate degree in office/Business related field preferred.
  • Two to four years of experience working in a busy office environment involving spreadsheets.
  • Database experience strongly preferred.
  • Demonstrated computer skills, including proficiency with Excel, Outlook, PowerPoint, PC-based email, and internet navigation.
  • Ability to take initiative, act independently, handle multiple tasks simultaneously and prioritize. Detail orientated.
  • Demonstrated excellence in professional written and oral communications required.
  • Strong interpersonal and organizational skills
Share this role online (there may be a referral fee*)

How to Apply

All sections of the application must be completed. Please provide a complete application package that includes all of the following:
  1. NWFSC Application.
  2. Resume.
  3. A cover letter explaining why you consider yourself qualified for this position.
  4. Copies of unofficial transcripts.
Application Deadline: Review of applications will begin immediately. Position open until filled If you are disabled and need accommodations in order to participate in the application/selection process, please notify Human Resources before the specified closeout date. All qualified persons will be considered on an equal basis. Any applicant grievance should be addressed to the Human Resources Executive Director. NWFSC prohibits any form of discrimination on the basis of race, color, ethnicity, genetic information, national origin, religion, gender, gender identity, sex (including pregnancy), sexual orientation, marital status, disability, or age in any of its programs, services, or activities. Preference will be given to eligible veterans and spouses of veterans for Career Service positions. NWFSC is an Equal Access/Equal Opportunity Institution and a Drug Free Workplace.

Job Categories: Equal Opportunities. Job Types: Full-Time. Salaries: 20,000 - 40,000.

122 total views, 0 today

Apply for this Job