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24 Jul 2023
Full-Time Office Specialist, Foundation
Job Description
About Northwest Florida State College:
In over 50 years of service, Northwest Florida State College has earned a reputation for educational excellence and community involvement. As part of Florida’s public system of 28 state and community colleges, NWFSC offers bachelor’s degree programs, associate degrees, and certificates.
Salary: $31,884-$44,519
Job Description:
The Office Specialist – Foundation position is directly accountable to the Executive Director, Foundation for the following duties and responsibilities.
The individual filling this position is expected to play a positive role in helping the College change as necessary to effectively carryout its mission.
- Promote a friendly and cooperative office environment by displaying a professional demeanor at all times. Ensure effective communication with campus employees, faculty, administration, community members and outside vendors. Provide administrative support to include greeting visitors, answering phones, scanning, picking up and distributing mail, procurement and management of supplies, expediting routine paperwork, filing, copying, and other office duties as directed.
- Manage administrative needs to include preparation of Foundation board and committee meetings. Ensure timely public notice according to state statute, compilation of the agenda, maintain calendar invites, notification to board/committee members, meeting arrangements (catering, technology, room set-up), and write/maintain record of meeting minutes.
- Manage Foundation gift and contribution processing to include receipt generation, donor acknowledgement, and preparation of daily bank deposit.
- Manage accounts payable for the Foundation process invoices, obtain authorized check signatures, reconcile checks to payment report, and address payment discrepancies and documentation.
- Utilize technical skills to extract constituent data from the College’s database, conduct mail merges using Microsoft Office, and maintain records within the College’s electronic image storage system.
- Maintain confidentiality with donor information.
- Complete annual mandatory compliance training.
Benefits
- College paid health insurance for employee, dependent coverage at employee’s expense
- College paid basic life insurance for employee, additional coverage for employee and/or dependents at employee’s expense
- College paid retirement with 3% employee contribution to the Florida Retirement System (FRS)
- Optional dental and vision insurance at employee’s expense
- Sick and Annual (Vacation) Leave accrual
- Time off for designated holidays, winter break, and spring break
- 36-hour work week
- Flexible summer hours available
- Free tickets to designated Mattie Kelly Arts Center and Raider Athletic events
Requirements:
- Associate’s degree required.
- Proficiency in Microsoft Suite (Word, Excel, and PowerPoint, and Outlook) required.
- Work experience in a higher education setting preferred.
- Database experience preferred.
- Ability to take initiative, act independently, handle multiple tasks simultaneously and prioritize. Detail oriented.
- Demonstrated excellence in written and oral communication.
- Ability to think critically and creatively.
- Possess a high standard of integrity.
- Strong interpersonal and organizational skills.
How to Apply
Application Instructions: All sections of the application must be completed. Please provide a complete application package that includes all of the following:- NWFSC Application.
- Resume.
- A cover letter explaining why you consider yourself qualified for this position.
- Copies of unofficial transcripts
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