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24 Mar 2022
Part-Time Office Manager – Part time
Job Description
At Manchester United we aim to be the best on and off the pitch – and the quality of our behind-the-scenes team sets us apart from the competition.
Our people are as committed to the success of the company as the players are to winning trophies. We offer a unique and exciting working environment, excellent training, with recognition and rewards for the part each individual plays.
The Purpose
To provide an office manager service and all-round administration support to the Finance & Compliance team and general administration of the Foundation.
The Role
- Conduct general reception duties which include answering the door, meet and greeting guests, collecting, and distributing post, arranging courier requests, booking taxis and other reception administration duties.
- Answer all phone calls to the main Foundation line and action as appropriate.
- Office Manager duties for the Foundation including:
- Make sure all office equipment is running as it should both inside and outside the office i.e. outside security cameras, electric gates etc.
- Make sure toners, etc. for printer and photocopiers are available as replacements.
- Re-order inefficient equipment including laptops, mobile phones etc. and manage the delivery and distribution of them as appropriate.
- Liaise with GPS for all Foundation requirements eg. Carpet cleaning, furniture ordering, repairs, re-decoration, faulty equipment etc.
- Liaise with Club cleaning team on all cleaning matters for the Foundation office.
- Make arrangements for Foundation events (as requested by EMT).
- To inform all Foundation staff of issues which might affect them in their day to day role for the Foundation eg. car parking restrictions.
- Book staff travel as required and in accordance with the agreed procedures.
- Health and Safety representative for the office which includes liaison with the H&S Officer and Fire Officer, attending H&S inspections and audits on the office building, co-ordination of any remedial works following those audits/inspections.
- Managing the charity allocation of tickets for all home games.
- To coordinate the Club Mascot – Fred the Red – bookings which includes 1st Team match day Fred, PL2, Women’s and external event bookings. To manage his diary and the maintenance of his suit. To ensure we have resources available for all requirements.
- Raise Purchase Orders (POs) as appropriate for all aspects of own role and as required across the Foundation.
- Maintain several cost trackers for key office expenses eg. water, electricity, container hire, vehicle charges etc. to ensure costs are controlled and in accordance with the POs raised.
- Central co-ordination of all fleet vehicle movements including liaison with fleet provider, fuel card provider, garages etc.
- Conduct driver vehicle licence and insurance checks for all relevant employees who use company or their own vehicle in a timely manner (at least annually).
- Undertaking the stock checking, coordinating, and ordering of all Foundation consumables such as stationery, pens, toners, tea and coffee etc.
- Support M&E Assistant with the distribution of all kit items both at kit launch and throughout the year
The Person
- Experience in a similar customer facing role.
- An excellent understanding of all Microsoft office packages, in particular Word, Excel and PowerPoint.
- A proactive and well-organized approach.
- An ability to multi-task and priorities workload.
- Excellent interpersonal skills, verbal and listening.
How to Apply
To apply, please follow the link below: Jobs & Careers | Latest Career and Job Opportunities | Work for Man Utd | Manchester United151 total views, 0 today