Job Description

Job Summary:

Pro-Choice Ohio (PCO) is looking for an Office Manager to work out of our Cleveland, OH office. This job will be a part-time, 20-25 hour per week position with hourly compensation of $23/hour and with a start date in September 2022. This position reports to the Development Director but will work across departments.

Organization:

Pro-Choice Ohio is dedicated to building and sustaining a constituency that uses the political process to guarantee access to reproductive healthcare for every Ohioan, including preventive care, family planning, sexuality education, prenatal and postnatal health care, and safe, legal abortion. Pro-Choice Ohio is grassroots 501(c)(4) advocacy organization. Two additional affiliated organizations help advance Pro-Choice Ohio’s mission. Pro-Choice Ohio Foundation, a 501(c)(3) organization, conducts public education and research to increase public awareness of relevant reproductive health care issues. Pro-Choice Ohio PAC is a state political action committee that conducts direct electoral work with and for pro-choice candidates.

Benefits include:

· Bimonthly health care stipend

· Quarterly self-care stipend

· Professional development stipend

· Employee assistance program

· Paid time off

· Paid holidays

· Partial reimbursement of cell phone and internet expenses

· Mileage reimbursement

Duties:

· Donor data entry: entering gift information and coding it meticulously

· Collaborating with Operations Manager to support the process of check processing

· Printing aesthetically pleasing letters and labels, folding thank you letters, and mailing out acknowledgements quickly after receipt of donations

· Keeping office stocked with stamps, printer ink, paper and other supplies

· Receiving mail and packages, taking items to USPS and other shipping services when needed

· Updating paperwork, maintaining documents and occasional word processing

· Taking notes during team meetings and uploading to shared file drive

· Administrative support for Patients to Advocates program

· Managing the staff calendar, assisting in appointment making for the Executive Director

· Assisting Executive Director with board meetings, donor materials, and other administrative work

· Managing our phone, internet, and security systems vendor relationships

· Managing tech support contractor/tech plan

· Managing janitorial/housekeeping relationships

· Planning and purchasing all gifts for staff, condolences, birthdays, etc.

· Assisting in planning and executing staff events and parties

· Building equipment budgets, facilitating purchases and removal of furnishings

· Keeping our paper file system and the record and supply room organized

· Directing and monitoring facilities and equipment maintenance for repair and/or updating in accordance with budget

· Deposits checks at local bank

· Occasionally runs errands/takes on our organization’s share of volunteer hours for Community Shares

· Keeping our precious office plants alive and well

This is not an exhaustive list of duties, though these are the general tasks that comprise this job. Occasionally there may be events that require travel.

Must-Have Qualifications:

· Must be pro-choice and feel comfortable being vocally pro-choice in the public eye

· At least two years of experience as an office assistant, clerk, experience with data entry, or in related field

· Must be available for in-office work at least three days a week and be able to work during our core office hours of 10am-4pm

· Must be able to run errands outside the office without much notice

· A valid Ohio driver’s license and insurance, vehicle or consistent, reliable transport for errand running and very occasional travel to Columbus (we have monthly mileage reimbursement for these tasks)

· Reliable Wi-Fi and cell phone service if you intend to do any remote work (we reimburse up to $60 a month for these services)

· Be comfortable with Zoom as a main means of communication

· Be very detailed with entering information in a database and checking work

· Great written communication skills

Preferred Skills & Assets:

· Basic working knowledge of a computer, Windows programming, and cloud-based file sharing. We can train you to use our donor database, but experience with donor data, and specifically, EveryAction8 and NGP/VAN is a plus.

· Ability to work well under limited supervision and produce timely work

· Ability to take thoughtful notes at meetings that capture important tasks

· Openness to new software and willingness to become familiar with new technology

We offer:

· A progressive, laid-back office in Cleveland with flexible arrival and departure times

· Occasional remote work possibilities

· Partial reimbursement of cell phone and internet bills

· Mileage reimbursement for all errands and events outside of office

· Laptop for work use

Accessibility Info & Physical Requirements:

· Office has an ADA-accessible bathroom and kitchen, an entrance with no steps, free parking, and an elevator

· Located in a building less than one block from accessible transportation/the RTA Rapid Accessible Station with an elevator at E 116th St

· Scent-free shared space policy

· Physical requirements include: long periods of sitting or standing, working on a computer in chunks of time that can extend to 8-hour days, consistent communication via computer, driving/being transported sometimes up to three hours for travel, ability to water/tend plants, lifting up to 20lb boxes, unpacking deliveries, and breaking down boxes.

Application info:

· Applications will be accepted on a rolling basis. Interviews will begin in August and continue into September until a suitable applicant is hired.

· Please email your resume along with a cover letter highlighting yourself and your interest in this position to hi****@pr***********.org. The subject line of the email should read “OfficeManager_YourFirstName YourLastName.”

· Attach your documents in a PDF or Word format with a file name labeled as OfficeManager_YourFirstName YourLastName. If you have a LinkedIn profile, please include a link to your profile in your email.

· First round of interviews will be held virtually. Second round will be either virtual or in person, in our Cleveland office. Candidates selected for a second interview will be offered reimbursement for time and, if interview is on-location, travel expenses.

· No calls please. Applications will be accepted electronically only.

At Pro-Choice Ohio, we believe that a diverse, equitable, and inclusive workplace makes us a more relevant, more creative, and more resilient organization. We encourage people from all backgrounds, ages, abilities, and experiences, including people who have had abortions, to apply. We are an equal opportunity employer. We do not discriminate on the basis of race, color, ancestry, religion, national origin, sexual orientation, age, citizenship, marital or family status, disability, gender, gender identity or expression, pregnancy or caregiver status, veteran status, or any other legally protected status. We will ensure that individuals with disabilities are provided reasonable accommodations to participate in the job application and interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

A Note to Potential Candidates:

Studies have shown that women, trans, non-binary folks, and BIPOC are less likely to apply for jobs unless they believe they meet every single one of the qualifications as described in a job description. We are committed to building a diverse and inclusive organization, and we are most interested in finding the best candidate for the job. That candidate may be one who comes from a background less traditional to our field of work, and that’s okay. We would strongly encourage you to apply, even if you don’t believe you meet every one of the qualifications described.

How to Apply

• Please email your resume along with a cover letter highlighting yourself and your interest in this position to hiring@prochoiceohio.org. The subject line of the email should read “OfficeManager_YourFirstName YourLastName.”
• Attach your documents in a PDF or Word format with a file name labeled as OfficeManager_YourFirstName YourLastName. If you have a LinkedIn profile, please include a link to your profile in your email.

Job Types: Part-Time.

113 total views, 0 today

Apply for this Job