Full-Time Office Administrator
Job Description
Office Administrator
Prevent Breast Cancer is looking to recruit a Office Administrator as part of the Operations team, to support the efficient operation of the charity’s activities.
The Office Administrator will be responsible for a range of administrative tasks and provide an effective, efficient, and professional office management and support service to staff. It will provide essential support to the Finance Manager in processing donations. The successful candidate will also work closely with the Head of Operations to support them the in overseeing the smooth delivery of operational functions.
About the Charity
Prevent Breast Cancer is the only charity in the UK entirely dedicated to the prediction and prevention of breast cancer. Across the UK over 55,900 women develop breast cancer each year; tragically 11,500 do not survive.
Our purpose is simple: to create a future free from breast cancer, where there is no before or after diagnosis. And thanks to better predictive tools and early intervention, we truly believe that for future generations, breast cancer will be a thing of the past. This means acting now, to help more people live a life that’s free from the disease. It means funding research aimed solely at preventing breast cancer. And it means creating a world where thousands of people are spared from ever experiencing the pain and suffering it causes. Put simply, our purpose is in our name.
About the Job
Hours: 37.5 hours per week on permanent contract
Responsible to: Head of Operations
Annual leave: 33 days including Bank Holidays
Location: The Nightingale Centre, Wythenshawe Hospital, M23 9LT
Salary: £25,000 – £30,000 dependant on experience
Responsibilities
- Day to day administration of the office, including monitoring stationery stock and ordering new stock when needed.
- Managing the public facing inbox and phones, responding to enquiries in a professional manner, and forwarding emails and messages on to the appropriate team members.
- Onboarding new starters, including arranging office passes and parking permits
- Supporting the finance manager in processing donations and recording them on the charity database (Raiser’s Edge)
- Assisting the Head of Operations in maintaining the charity database.
- Supporting the volunteer coordinator in managing the rota for volunteers in the shop and coffee shop.
- Managing incoming post/stock and overseeing the stock room to ensure it is kept organised and tidy.
- Taking minutes during team meetings and sharing actions with the team.
- Supporting the Senior Leadership team with diary management, including room bookings.
- Providing administrative support for events and campaigns.
- Identifying and implementing process improvements to support the efficient function of the charity.
- Any other relevant duties as delegated by Head of Operations.
Person Specification
| Skills | |
| High level of computer literacy | Essential |
| Excellent organisational skills | Essential |
| Ability to prioritise own workload | Essential |
| Accurate data entry | Essential |
| Ability to work independently and as part of a team to ensure objectives are met | Essential |
| Flexible and adaptable approach to work | Essential |
| Excellent Communication Skills | Desirable |
| Continuous improvement capabilities | Desirable |
| Experience | |
| Experience working in an administrative role | Desirable |
| Experience using a database | Desirable |
| Experience working in the charity sector | Desirable |
| Willing to work outside of usual business hours when needed | Desirable |
Why work with us?
You will have the chance to be part of a team of dedicated and passionate professionals working towards the prediction and early prevention of breast cancer. The role of Charity Administrator will provide vital support to allow the charity to grow and develop.
Benefits:
Prevent Breast Cancer offers the following benefits to employees:
- 25 days holiday plus 8 public holidays (pro-rata for part-time employees)
- Enhanced sick leave
- Enhanced Maternity/Paternity leave
- Death in Service (two times annual salary)
- An additional day off per year for birthdays
- Access to Perkbox – a benefits and rewards platform offering freebies and discounts in retail, entertainment and restaurants, online wellbeing clases, confidential support and more)
- Ongoing training and development opportunities
- Quarterly team wellbeing sessions (yoga sessions, team walks, escape rooms etc)
- Time off in Lieu
- Flexible Working
- NEST pension scheme
How to Apply
To apply, please send in your CV and a covering letter to info@preventbreastcancer.org.uk, explaining your interest in the role and outlining how you meet the role requirements. Please also submit an equal opportunities form along with your CV and covering letter, the form can be downloaded from our website here. If you have any questions about the role or about working with Prevent Breast Cancer, please email info@preventbreastcancer.org.uk or call us on 0161 291 4400. Applications must be submitted by midnight on Sunday 31st March. Prevent Breast Cancer is an equal opportunity employer that is committed to diversity and inclusion. We welcome people from all backgrounds, experiences, abilities and perspectives.139 total views, 0 today