Full-Time Manager, Purchasing Services
Job Description
Manager, Purchasing Services
Lake Washington Institute of Technology
Salary: $7,379.00 Monthly
Job Type: Full-Time Permanent
Job Number: 23E019
Location: Kirkland, WA
Department:
Closing: 1/14/2024 11:59 PM Pacific
SUMMARY OF RESPONSIBILITIES
Located just outside of Seattle, WA, Lake Washington Institute of Technology (LWTech) was founded in 1949, and is the only public institute of technology in Washington State, that provides students with the latest cutting edge skills relevant to today’s workplace. LWTech offers ten applied bachelor’s degrees, more than 40 associate degrees and 93 professional certificates, in 43 areas of study, including STEM-focused programs in Science, Technology, Engineering, and Math. LWTech serves the Eastside and is located within the city of Kirkland, which is situated on the eastern shore of Lake Washington. Kirkland is home to companies such as GoDaddy, Google, Astronics and EvergreenHealth, and the college is within minutes from Microsoft and Nintendo.https://www.lwtech.edu/about/our-story/mission/LWTech is committed to increasing its cultural diversity with an emphasis on equity and inclusion among its staff and faculty. We serve a student population of 6,500 that come from a variety of backgrounds. We strongly value diversity and are working to improve access and successful educational outcomes for all students. We are actively seeking applicants that will help to balance our employee workforce to align with our students and community. Questions regarding the College’s commitment to diversity and our campus culture may be directed to Human Resources. For more information on our Equity, Diversity, Inclusion Council, please click on the https://www.lwtech.edu/about/diversity/edi-council/.
SUMMARY OF RESPONSIBILITIES:
The manager of purchasing services has primary responsibility for college purchasing of supplies, materials, equipment and contractual services used by the college and has authority to select vendors, award bids, and negotiate contracts consistent with college policies, state and federal regulations. This position oversees related shipping and receiving activities at the college, asset management and the mail room operation. This is an exempt, administrative position that reports to the Vice President, Administrative Services.
ESSENTIAL FUNCTIONS
• Manage college purchasing activities consistent with the college’s mission, strategic plan, core themes, goals and initiatives, and policies and procedures.
• Direct the procurement of all supplies, furnishings, equipment and services in a timely and cost effective manner; coordinate purchase and delivery for furnishings and equipment for capital projects; maintain appropriate vendor files, purchase documentation, and information.
• Develop and write formal bid and quote specifications, research and solicit diverse competition, prepare advertisements in accordance with statutory and advertisement regulatory requirement; conduct public bid openings, evaluating offers.
• Oversee asset management, inventory tagging processes, surplus and inventory disposal.
• Approve and issue purchase orders and contracts in accordance with all applicable laws, rules, and regulations.
• Provide guidance and assistance to College departments and staff on purchasing related issues, processes including purchase requisitions; develop and write purchasing procedures.
• Manage vendor relationships and assist in building effective partnerships; serve as primary point of contact for vendors.
• Administer the procedures for the trade-in of surplus properties, equipment, and materials in compliance with state and college regulations.
• Manage the distribution and reconciliation of college sponsored credit cards; develop procedures for credit card use; e.g., procurement of goods and service, travel, motor pool, library, etc.
• As necessary, coordinate purchasing related activities with shipping and receiving, inventory, and accounts payable, to ensure efficient and effective operations.
• Oversee the procurement of the college’s contracted leased or purchased copier and printing equipment and services; monitor contractor relationship in support of service provisions
• Advise and inform college staff on department matters; identify potential problem areas and make appropriate recommendations; prepare and supervise the preparation of reports for internal and external sources.
• Supervising the college shipping and receiving function and staff in that area
• Supervise the mail room function at the college.
• Supervise, train, and evaluate assigned staff; develop, support and monitor annual growth/professional development plans.
• Represent the college at professional and community organizations such as the Purchasing Affairs Council(s); participate in college system professional conferences and in service activities.
• Maintain working knowledge of all applicable state laws, rules, and regulations for purchasing related activities.
• Serve as backup for college mail services operations as may be necessary.
• Assist supervisor and other college administrators as necessary; assume and effectively discharge other duties as assigned
QUALIFICATIONS
• Bachelor’s Degree in Business Administration or closely related field.
• Three years of successful hands-on experience in managing purchasing and related business operations.
• Certified Purchasing Manager designation preferred.
• Supervisory experience.
• Strong communication and interpersonal skills.
• Demonstrated knowledge of Microsoft Office programs.
SUPPLEMENTAL INFORMATION
Compensation & Work Schedule
Monthly salary is $7,379. This is a full-time, 40 hours per week position. BenefitsMedical, Dental, Vision, Life, Disability and other insurance benefits are provided as currently administered under Public Employees Benefits Board, State Retirement Plan and a Deferred Compensation Plan; sick leave accrues at 1 day effective upon employment and vacation accrues at 25 days per year. We also offer 13 paid holidays and 4 paid personal days effective upon employment. Full time, exempt employees have access to bereavement leave, employee assistance program, free tuition, reduced childcare costs at our Early Learning Center, reduced Bus Fare, professional development opportunities and more! For further details on the benefits offered at LWTech, please visit: https://www.lwtech.edu/about/human-resources/benefits/ Required Online Application Materials
• Online application
• Current resume
• Cover letter
• Responses to the supplemental questions included in the online application process
To be considered for a position you MUST submit a complete online application form, resume, cover letter, responses to the supplemental questions included in the online application process.
Conditions of Employment
• Official transcripts/certifications will be required upon employment
• Other conditions that may apply will be detailed upon the offer of employment
• Job offers are contingent upon successful completion of background/reference checksPhysical RequirementsAbility to perform range of physical motions; lifting and carrying; standing, walking, sitting for long periods of time, kneeling, squatting, and stooping; and traversing up and down stairs.
Disability Accommodation
LWTech follows the Americans with Disabilities Act (ADA) and provides the following information as a guideline for applicants:
• Ability to operate office equipment
• Ability to read and verify data and prepare various materials
• Ability to exchange information on the phone or in person
Eligibility to Work
If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work
EEO Statement
Lake Washington Institute of Technology is an equal opportunity employer. Women and minority groups are strongly encouraged to apply. Lake Washington Institute of Technology does not discriminate on the basis of race, color, national origin, sex, disability, age, religion, sexual orientation, gender identity, gender expression, creed, disabled veteran status, marital status or Vietnam-era veteran status in is programs and activities. Questions regarding the College’s Affirmative Action Policy may be directed to the Meena Park, Vice President of Human Resources, Affirmative Action Office/Title IX Coordinator, (425) 739-8212.
Jeanne Clery Statement:Notice of Availability of Annual Security and Fire Safety Report: In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act of 1998, and as a part of the College’s commitment to safety and security on campus, Lake Washington Institute of Technology(LWTech) reports the mandated information about current campus policies concerning safety and security issues, the required statistics, and other related information for the past three (3) calendar years. LWTech’s Annual Safety Report (ASR) is available online at https://www.lwtech.edu/about/campus-safety/.
To obtain a paper copy of the report, please visit the LWTech Safety Department located in the East Building at 11605 132nd Avenue NE Kirkland, WA 98034.
Sexual Misconduct
Pursuant to RCW 28B.112.080, applicants must declare whether they are the subject of any substantiated findings of sexual misconduct in any current or former employment or is currently being investigated for, or have left a position during an investigation into, a violation of any sexual misconduct policy at the applicant’s current or past employers. By law, post-secondary education institutions cannot hire an applicant who does not complete this form. CORRECTIONS OR EXTENDED NOTICES
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