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20 Jan 2022
Full-Time Lead Administrative Assistant
Job Description
Specific Responsibilities
- Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
- Answering phone inquiries, directing calls, and providing basic company information
- Arranges sometimes complex travel arrangements both domestic and international including accommodations, detailed itineraries, and all correspondence related to arrangements as needed.
- Plans/organizes and implements events such as meetings, business luncheons, client dinners and employee team building activities.
- Extensive Calendar Management skills a must. Manages executives schedule to reflect current objectives and acts as liaison for executive team.
- Prepares agendas, reports, presentations, and tracks data, as well as maintaining one drive files and correspondence for meetings; and recording in TEAMS channel.
- Attends staff meetings as determined by leader and tracks action items from those meetings.
- Handles confidential information; and becomes a trusted member of the team.
- Prepares information and research for executive needs.
YOU MUST HAVE
- 5+ years of experience providing administrative support to senior-level leaders
- 5+ years of experience with Microsoft Office Suite (Word, PowerPoint, and Excel)
- 5+ years of experience scheduling appointments/updating calendars and coordinating travel
- High School Diploma or GED
WE VALUE
- Associates Degree
- Ability to maintain strict confidentiality
- Proven capacity to be effective in a complex global business environment.
- Excellent Verbal, written and interpersonal communications skills, highly organized.
- Highly dependable and trustworthy and able to manage conflicting priorities and deadline.
- Able to meet monthly deadlines and perform timely execution of projects with high visibility to leadership
- Self-Starter Individuals who are motivated and do things before being asked by others or forced to by events.
- Ability to focus on important information and identify key details.
- Acts with a sense of urgency.
- Professional and courteous communication.
How to Apply
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