Full-Time Human Resources Coordinator
Job Description
Department: Human Resources
Reporting To: Human Resources Business Partners (2)
Status: Contract (8 months)
Location: 22 Adelaide Street West, Toronto (currently working remotely but will need to commute to the office when it reopens)
Job Summary:
The HR Coordinator is responsible for coordinating administrative processes and providing administrative support to two HR Business Partners. The primary areas of responsibility include providing support for recruitment, on-boarding, data for recruitment metrics, updating tracking processes and special projects as assigned.
Duties and Responsibilities:
Recruitment (50%)
• In working with the enhanced recruitment processes and guidelines, prepare all approval documentation using DocuSign
• Finalize all job postings, using recruitment tools and processes, prior to posting opportunities internally and externally
• Participate in the in-take meetings with the Hiring manager and HR, prior to each job posting, noting key take-aways, updating job posting as needed and taking notes for the successful sourcing of candidates
• Post job opportunities using any, and all applicable job boards and posting sites, that are relevant to position level and department
• Using iCIMS applicant tracking system, screen and shortlist candidates, based on the posting requirements
• Using the appropriate phone interview templates, complete all phone interviews in a timely fashion
• Book all candidate interviews for Human Resources and hiring manager(s), alongside any follow-up meetings required
On-boarding (15%)
• Send candidate electronic offer packages and retrieve new hire information before their start date.
• Complete all new-hire processes prior to their first day (on-line forms, approvals, computer equipment, notifications, announcements, org chart updating, orientation program, adding to Reviewsnap etc.)
• Complete new hire orientation, on successful candidate’s first day
Administration (20%)
• Completes all relevant payroll documentation and provide payroll updates each pay period, works with payroll to learn the approvals needed and completes as required, for corporate changes relating to recruitment, departures, promotions etc.
• Reviews and update the organizational charts, provide notification to update on a monthly basis and ad hoc when needed
Employee Relations, Compliance & Reporting (15%)
• Conducts all exit interviews, which include sending the exit interview questionnaire, scheduling an exit interview meeting, completing the exit paperwork (including exit letter from the company and relevant DocuSign), deactivation from Reviewsnap, removal from org charts
• Manages Human Resources related compliance (e.g. Employment Standards, AODA, Privacy, H&S), Ensuring new hires complete appropriate policy review and testing, ensure the successful completion is tracked
• Assist with key areas of reporting and analysis including headcount reporting, turnover reporting, compliance reporting, D&I reporting, exit interview data and other business critical metrics
Works on special projects as assigned.
Qualifications:
• University Degree and/or post grad diploma in Human Resources Management
• 1-2 years of experience in an HR environment
• Functional/technical HR Knowledge
• Experience working with Applicant Tracking systems (iCIMS) as asset
• Experience with HR systems (DocuShare, DocuSign, Ultimate Software, Reviewsnap) an asset
Competencies/Skills:
• Strong verbal and written communication skills
• Planning & organizational ability
• Able to manage competing priorities
• Ability to work in a team environment
• Adaptability/tolerance for ambiguity
• Detail oriented
• Exceptional Customer focus orientation
• Initiative, self-starter
• Curious and ongoing desire to learn
What’s in It For You?
• The opportunity to be part of a company on the leading edge of publishing, working with a very talented team and exceptional books
• Remote work, flexible start/stop times
• Vacation allotment, starting at three weeks
• Various virtual social activities to keep you connected – we love trivia!
• Virtual author events and access to discounted books
• Working with passionate people!
How to Apply
About HarperCollins Canada and Harlequin Harlequin is a leading publisher of commercial fiction and narrative nonfiction. We publish more than 100 titles a month that reach audiences globally. Encompassing highly recognizable imprints that span a broad number of genres, we are home to many award-winning New York Times and USA TODAY bestselling authors. Harlequin is a division of HarperCollins Publishers, the second-largest consumer book publisher in the world. Through HarperCollins’s global publishing program, Harlequin titles are published in 17 countries and 16 languages. Known worldwide for the quality of its list, HarperCollins Canada is the proud home of many bestselling and award-winning authors, including Esi Edugyan, Heather O’Neill, and Lawrence Hill. It is our vision to publish the best books of our generation and to work with authors over the length and breadth of their careers. Our authors are at the centre of everything we do. In addition to the Canadian publishing program, HarperCollins Canada is responsible for the sales, marketing, and publicity of HarperCollins titles from around the globe. Applicants are asked to apply on our website (https://careers.hcc-hqn.com/) by March 9, 2021. HarperCollins Canada and Harlequin are Equal Opportunity Employers committed to equal employment opportunities. Employment decisions are based on job requirements and the skills, knowledge, and experience of the candidate, regardless of any other factors unrelated to job performance. We are also committed to ensuring that the accessibility needs of candidates and employees are considered and accommodated during the recruitment process. We thank all applicants for their interest, however, only those candidates selected for an interview will be contacted.450 total views, 0 today