Job Description

HumRRO is a nationally recognized, non-profit applied research and consulting organization, established in 1951 and headquartered in Alexandria, VA with offices in Louisville, KY; Minneapolis, MN; and Monterey, CA. We provide our clients with customized solutions for complex business, HR, educational, and organizational challenges. Our areas of expertise include personnel selection and classification, education research and evaluation, human capital management, measurement and analytics, talent development, leadership development and evaluation, employment research, policy analysis, survey research, and professional credentialing. We work with a diverse array of public- and private-sector clients, including the Departments of Defense and Homeland Security and several other civilian federal agencies; local and state government agencies; Fortune 500 companies; and non-profit organizations.

Our employees enjoy a highly collaborative and supportive environment that fosters innovation, ethical practice, and outstanding customer service. HumRRO offers its employees competitive salaries, outstanding health care and retirement benefits, flexible work options, annual professional development support, and an enriching environment in which to focus or diversify their talents and contribute to the benefit of our clients, society, and science.

About the Job

We seek a Human Resources Assistant to perform a variety of administrative tasks to help support the effective and efficient operation of the company’s human resources department. This position will report to the Human Resources Manager and may also report to other HumRRO staff members for work on specific projects.

Roles and Responsibilities

• Maintain accurate and up-to-date human resource files, records, and documentation
• Maintain the integrity and confidentiality of human resource files and records
• Perform periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately
• Provide clerical support to the HR department
• Serve as back-up receptionist daily and at other times, as needed.
• Process employee payroll changes by preparing Personnel Action Change Notices (PACN) for accounting department
• Track service awards and prepare letters and check requests, as required
• Prepare new hire Personnel Action Change Notices (PACN) and offer letters for signatures
• Prepare termination Personnel Action Change Notices (PACN), as required
• Prepare check requests and submit to accounting department for processing
• Track all submitted Personnel Action Change Notices (PACN) and check requests
• Order flowers as requested by Human Resources Manager
• Assist with open enrollment by collecting required forms from employees
• Create and maintain employee personnel files; both new and terminated employees
• Open, date stamp, and distribute mail in the HR mailbox each day
• Update mail distribution list monthly
• Check the Human Resources Manager’s out-box at different times during the day and handle requests as appropriate
• Perform other administrative duties, as requested.

Basic Requirements and Qualifications

• High School diploma or 3+ years of related experience.
• Basic knowledge of office practices and procedures.
• Experience with Microsoft Office Suite (Outlook, Word, Excel) and other relevant applications (SharePoint, Microsoft Teams).
• Proven ability to plan, organize, prioritize routine workload.
• Proven ability to relate effectively with others.
• Proven ability to work well within a team environment.
• Strong written and verbal communication skills.
• Willingness to learn and apply basic human resources knowledge.

This position will be located at our corporate headquarters in Old Town Alexandria, VA. The successful applicant will work on-site at corporate headquarters. All qualified applications will receive consideration without regard to race, color, religion, sex, national origin, age, marital status, sexual orientation, gender, gender identity, veteran status, medical condition, or disability. EEO/AA Employer/Vet/Disabled.

Named one of “50 Great Places to Work” by Washingtonian magazine, 2019, and one of the “Top Workplaces” by The Washington Post for 2020 and 2021

How to Apply

Job Types: Full-Time. Salaries: Less than 20,000.

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