Job Description

Do you thrive in a high-volume, fast-paced environment? Do you enjoy the challenge of a position where no two days are alike? Do you consider yourself a detail oriented person? We are looking for a positive, high-energy Background Investigator who is not just looking for a job, but a meaningful career! Each day your contributions will make a difference in our community.

The Department of Community Justice (DCJ) invites dynamic Human Resources professionals to join its team!  As a HR Background Investigator (Human Resources Analyst 1), you will produce high quality background reports that fairly represent the character and work experience of potential employees and assist with the onboarding of new staff, and other human resource functions.

In this role, you will conduct background investigations objectively, fairly, and consistently within Department and County guidelines, and applicable local, state, and federal laws.  We are committed to hiring the most qualified applicants to compose a workforce that is representative of all of the elements of the community we serve.  Background investigations are done to ensure that our employees are law abiding, honest citizens. Reviewing the candidate’s employment history, education, criminal and driving records, personal and professional references, integrity, and overall suitability assures us that we are hiring the right employees for the work performed in this department. DCJ employees must have the respect and trust of the public they serve and are held to the highest standards.

Primary responsibilities of the role include: 

• Conduct, research and analyze information gained during detailed and inclusive background investigations on all DCJ regular, temporary, on-call or paid intern/employee candidates.
• Create a detailed summary and risk assessment to management on the candidate’s suitability for hire.
• Maintain and retain all background investigation materials per Multnomah County and State rules and retention schedules.
• Track and maintain and update all relevant business processes.
• Facilitate and administer Criminal Justice Information Systems (CJIS) and Department of Human Services (DHS) background check processes for employee candidates including fingerprinting.
• Identify and assist with problem solving areas of improvement within HR functional areas.
• Conducting annual records check for all employees.
• Ensuring investigations and audits are consistent with employment law, labor contracts, state and federal laws, Multnomah County personnel rules, and agency policies.
• Respond to inquiries from management, supervisors, applicants and employees regarding pre-employment policies, union contracts and state statute.
• Create, maintain and analyze position and job management in Human Resources Information System (Workday).
• Participating in team or group events including HR Operations meetings, project planning meetings, committees, etc. to support DCJ and County needs.

Workforce Equity:  

At Multnomah County we are committed to maintaining an effective, respectful and inclusive workplace. We value collaborative problem solving and strive for continuous improvement. We strongly believe in workforce equity, diversity and inclusion. Visit our Workforce Equity Strategies Plan (WESP) to see where Multnomah County is headed with these values.

DEPARTMENT OF COMMUNITY JUSTICE:

Vision ~ Community Safety through Positive Change 

The Department of Community Justice (DCJ) is recognized as a national leader in both adult and juvenile community justice. DCJ routinely consults and makes use of evidence-based practices in our program and policy development. The Department’s commitment to data-informed decision-making has led DCJ to make smart investments of taxpayer dollars in supervision, sanctions, and services for the county’s highest risk and highest need justice-involved individuals. DCJ makes long-term investments in its employees through the provision of education and training. The Department believes that in order to enhance public safety we must work collaboratively with the judiciary, law enforcement, schools, treatment agencies, and the community.

The Department shares information with community members, partners, and staff to keep communities safe by preventing and reducing crime and routinely evaluating which local policies support best practices. DCJ operates 24 hours a day, with nearly 650 regular, on-call, and temporary employees. The Department supervises approximately 7,600 adult probationers and parolees and those defendants requiring pretrial services. DCJ’s Juvenile Services Division operates the Donald E. Long Juvenile Detention Facility and is responsible for approximately 360 youth on formal and informal community supervision.

More general information about the Department of Community Justice including our mission, vision, and strategies can be found at: www.multco.us/dcj.

The Department of Community Justice’s Strategic Plan (Executive Summary and Full report) can be found at: https://multco.us/file/68223/download.

Serving the Public, Even During Disasters 

Every day, Multnomah County staff work together to serve as a safety net for our communities. During a disaster, this safety net becomes even more critical. All County employees have a role in serving the public during inclement weather, natural disaster, or other types of community emergency response. During these emergency responses, while typically there begins with a call for volunteers, county employees may ultimately be reassigned from their current position to a role in the emergency response in order to support the critical needs presented by our communities. For more information, please visit the Disaster Service Worker Information page.

Internal candidates: After you have applied, you will receive the Oregon Veteran Preference Questionnaire in your Workday inbox. Your application as an internal candidate is not complete until you fill out and submit the Oregon Veteran Preference Questionnaire.

TO QUALIFY:

We will consider any combination of relevant work experience, volunteering, education, and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific about how your background is relevant.

Minimum Qualifications/Transferable Skills*:

• Equivalent to a Bachelor’s degree with major course work in Public Administration, Human Resources Administration, Business Administration, or a related field. In lieu of a degree, we will consider equivalent related working experience, training and/or practical experience.
• One year of increasingly responsible administrative support experience.
• Must pass a thorough background investigation, which includes fingerprinted prior to employment.
• Must be able to travel to various offices/buildings throughout Multnomah County in a timely fashion.

Preferred Qualifications/Transferable Skills*:

You do not need to have the following preferred qualifications/transferable skills to qualify. However, keep in mind we may consider some or all of the following when identifying the most qualified candidates. Please clearly explain on your application how you meet any of the following preferred qualifications/transferable skills.

• LEDS (Law Enforcement Data Systems) certification
• DOC400, eSWIS and eCourts database experience
• Intermediate level experience in Workday
• Advanced level training & experience with Google Workspace (e.g. Gmail, Google Docs, Google Sheets, Google Slides, Google calendar etc).
• Advanced level with Microsoft Office Suite (e.g. Word, Excel, PowerPoint, Access, etc.).
• Experience maintaining confidentiality and sensitivity of information encountered through job related activities and actions to employee records.
• Experience working in a law enforcement, criminal justice, or corrections environment

*Transferable skills: Your transferable skills are any skills you have gained through education, work experience (including the military) or life experiences that are relevant for this position. Be sure to describe any transferable skills on your application and clearly explain how they apply to this position.

SCREENING AND EVALUATION:

 The Application Packet:

*Please be sure to provide all of the required materials below in your application submission.

1)  Application:  A completed online application.

2)  Resume:  An uploaded resume covering relevant experience and education.  Please include the following for each employer: name of employer, location, dates of employment, your title, and a summary of your responsibilities

Note: The application & resume should demonstrate your work experience/skills and how it is related to those shown in the Overview and To Qualify sections of the job announcement. Please be thorough, as these materials may be scored and determine your eligibility for an interview.

The Selection Process:

For details about how we typically screen applications, review our overview of the selection process page. We expect to evaluate candidates for this recruitment as follows:

• Initial review of minimum qualifications
• Phone screen, oral exam or written exam may be used to determine the most qualified candidates
• Consideration of top candidates/interviews
• Background, references, education checks and fingerprinting

Additional Information:

• Type of Position: This hourly position is eligible for overtime.
• Type: Non-Represented
• FLSA: Non-Exempt
• Schedule: Monday – Friday, 40 hours per work
• Location: Juvenile Justice Complex @ 1401 NE 68th Ave Portland, OR 97213
• Telework: This position is designated as Ad-Hoc Telework.  Work will be completed in the office.
• Environment: This position is located in an office setting, utilizing phone, fax, email and computer. Heavy amount of computer-based research and typing entailed. 

Multnomah County offers a comprehensive benefit package to all eligible employees. A few highlights include:

• Health insurance (medical, dental, vision, Cigna or Kaiser Permanente).
• Qualify for a defined benefit pension after five years of vesting; we pick up the employee’s share of the retirement contribution (6% of subject wages).
• Generous paid leave (vacation, sick, parental, bereavement, military etc.)
• Life insurance, short-term and long-term disability insurance
• Optional deferred compensation and flexible spending accounts
• Access to a free annual Trimet bus pass
• Access to wellness resources

The eligible list established from this recruitment may be used to fill future full-time, part-time, regular, temporary, limited duration, and on-call positions. Application information may be used throughout the entire selection process. This process is subject to change without notice.  

Diversity and Inclusion: At Multnomah County, we don’t just accept difference; we value it and support it to create a culture of dignity and respect for our employees.

We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. The EEO Know Your Rights poster is available for your reference. Multnomah County is a VEVRAA Federal Contractor. We request priority protected veteran referrals.

Veterans’ Preference: Under Oregon Law, qualifying veterans may apply for veterans’ preference. Review our veterans’ preference page for details about eligibility and how to apply.

Accommodation under the Americans with Disabilities Act: We gladly provide reasonable accommodation to anyone whose specific disability prevents them from completing an application or participating in this recruitment process. Please contact the recruiter below in advance to request assistance. Individuals with hearing or speech impairments may contact the recruiter through the Telecommunications Relay Service by dialing 711.

How to Apply

Job Categories: Equal Opportunities. Job Types: Full-Time. Job Tags: civil service, corrections, Criminal Justice, Government, law enforcement, and trauma informed. Salaries: 40,000 - 60,000.

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