Job Description

Location: Austin, Texas
Reports to: Chief Grants Management Officer
Effective: February 2020
Texas CASA (Court Appointed Special Advocates) is part of a national volunteer movement that began in 1977 in Seattle when a juvenile court judge conceived the idea of citizen volunteers speaking up for the best interests of children who are in foster care. Today, the CASA movement has evolved into one of the largest volunteer organizations in the country. CASA volunteers are appointed by judges to watch over and advocate for these children in court, school and other settings. Volunteers stay with each case until it is closed with the goal of ensuring these children are kept safe and have the opportunity to thrive and grow.
In Texas, there are 72 local CASA volunteer advocacy programs with nearly 11,000 volunteers serving more than 30,000 children in 219 counties across the state. Texas CASA is the statewide organization that provides funding, resources, training and support to these local programs to ensure they can operate effectively and seek out the best possible volunteers who will advocate passionately for the children they serve.
Texas CASA is an inclusive, welcoming and affirming organization that values, celebrates and actively seeks out diverse candidates. We are an equal opportunity employer and do not discriminate against any individual, employee or applicant on the basis of race, national origin, color, creed, sex, age, pregnancy, sexual orientation, gender identity, gender expression, disability, or veteran or citizenship status. People of all identities are encouraged to apply.
POSITION SUMMARY:
The Grants Management Specialist is responsible for the administration of the Victims of Crime Act (VOCA) Advocate/Volunteer Travel, VOCA Background Check, Title IV-E, and License Plate grants, as well as other grant projects as assigned. The Grants Management Specialist will assist the Senior Grants Management Specialists #1 and #2 in the administration of the Crime Victims Compensation (CVC), VOCA, Title IV-E and CVC Growth Fund grants. Administration duties include making sure grant contract requirements are followed and that technical and administrative assistance to local CASA programs is provided. The Grants Management Specialist will also assist in the maintaining of financial documentation submitted by local CASA programs as required by Texas CASA.
GRANTS MANAGEMENT SPECIALIST
JANUARY 2019
ESSENTIAL DUTIES & RESPONSIBILITIES:
Grant Administration:
 Serves as a secondary contact with outside funding agencies: Health and Human Services Commission (License Plate), and Department of Family and Protective Services (Title IV-E) concerning grant fund requests and reports.
 Process monthly Requests for Reimbursements (RFRs) submitted by local CASA programs for assigned grant funds.
 Assists the Senior Grant Management Specialists in the processing of CVC and VOCA RFRs and related reimbursement reports and spreadsheets.
 Reviews local program grant adjustment requests for approval.
Network/Program Oversight:
 Provide daily operational and technical assistance to the CASA network regarding all grant related issues (RFRs, applications, budget adjustments, etc.).
 Assist in the development and management of annual application processes for assigned grants.
 Prepare and distribute local program grant contracts and documents for assigned grants.
 Assist in the review and approval of local program budgets for eligibility according to each fund source’s guidelines.
 Assist in the development and presentation of grant related training to local CASA programs.
Tracking and Reporting:
 Help maintain electronic filing system for CASA programs including grant contracts, amendments, applications, reimbursement documentation and correspondence.
 Develop and prepare grant reports and spreadsheets as required or requested by funding agency or Chief Grants Management Officer.
 Assist local programs in working with the online data manager and Texas CASA website.
 Perform monthly and annual grant documentation and financial risk management desk reviews.
QUALIFICATIONS:
Required:
 College Degree and/or equivalent experience in accounting, finance, business administration, or non-profit management.
 Proficient in Microsoft Office Word, Excel, and Outlook.
 Attention to detail and accuracy.
 Ability to communicate effectively, both orally and in writing.
 Ability and willingness to work in a team environment.
 Ability to manage multiple projects and meet deadlines.
Must pass background check.
Preferred:
Five or more years of grants management or related experience including knowledge andunderstanding of grant regulations, in particular OMB Circulars and UGMS.
ADDITIONAL FUNCTIONS:
Work with internal Texas CASA teams to provide relevant administrative information to localprograms.
Analyze current processes and procedures and make recommendations to improveefficiencies and quality of services and programs.
Provide and ensure high quality customer relations when working with colleagues, theCASA network, and Texas CASA funders.
Assist with the Texas CASA Annual Conference as needed.
Perform all other duties and completes special projects as assigned.
PHYSICAL REQUIREMENTS & WORK ENVIRONMENT:
Work will primarily be performed in an office environment requiring ongoing computer use. Must be able to remain stationary for long periods of time. Travel may be required up to 10% of the time throughout the state of Texas. During this time, the employee may be occasionally exposed to a variety of working and environmental conditions. This position requires frequent communication in a multitude of settings. Must be able to exchange accurate information in these situations. Occasional travel may be required, up to 10%. FLSA STATUS: Exempt

How to Apply

Job Categories: Equal Opportunities. Job Types: Full-Time. Job Tags: administration, grants, and non-profit. Salaries: Not Disclosed.

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