Job Description

ABOUT THE OPPORTUNITY

The Grants and Contracts Analyst / Subgrants Analyst (GCA/SGA) reports to the Director of the Grants and Contracts Department and supports overall administration of proposals, awards, acquisition contracts and procurement of goods, and assistance subawards, including pre-award due diligence and analysis, subgrant award execution, and post-award monitoring, in compliance with prime funder requirements and Internews policy. As an administrative support position, this role requires excellent written communication that provides friendly, supportive, creative solutions and guidance to programmatic counterparts.

LOGISTICS

Internews has US offices in Arcata, CA and Washington, DC which support a hybrid workforce with staff working remotely, fully in-office, or partially remote. Ultimately, this position may work remotely from the US, partially remotely from one of our US offices, or fully in-office for candidates based in the DC or Arcata, CA areas.

OUR COMMITMENT TO FOSTERING A CULTURE OF BELONGING

We are an organization of dynamic, mission-driven individuals who are passionate about our core values and about supporting positive change in the world. We pride ourselves on our commitment to innovation and flexibility. We believe that diverse teams are strong teams and work to support an ethic of belonging, dignity, and justice for all people. Our current team includes a mix of genders, parents and non-parents, and people of multiple races, nationalities, ages, sexual orientations and socioeconomic backgrounds. We are an EEO employer and encourage candidates of all races, genders, ages, orientations, ethnicities, and national origins to apply, and welcome those with alternative backgrounds and experiences.

DAY-TO-DAY TASKS will include:

Grants and Contracts Analyst

• Reviews, edits, and submits funding proposals/applications in compliance with funder requirements and Internews policy. Note: This position does not write proposals, but ensures that proposals are compliant with the funders’ content, formatting, and regulatory requirements and limitations, as well as Internews policies;
• Analyze proposal budgets for accuracy, completeness, and compliance with funder requirements and Internews policy;
• Communicates with funders regarding negotiation of award terms and conditions, award modifications, and approvals, as required;
• Conducts and documents analysis of proposed procurement for compliance with funder requirements and Internews policy requirements, including cost reasonableness and allowability;
• Drafts and, within delegated authority threshold, approves service contracts and amendments;
• Establishes and maintains proposal, award, project and procurement files in Internews’ digital auditable records, setting and managing access permissions;
• Provides expert guidance to program staff and operational departments on funding award compliance issues, communicating complex considerations, regulations, and solutions in a clear and concise manner;
• Prepares procurement documentation for audits;
• Serves as/supports point of contact for procurement and audit issues;
• Other duties as assigned.

Subgrants Analyst

• Conducts risk and capacity assessments of potential subrecipients and formulates and applies informed subgrant agreement risk-mitigation provisions;
• Conducts and documents analysis of proposed subgrants for compliance with funder requirements and Internews policy, including cost reasonableness and allowability;
• Drafts and, within delegated authority threshold, approves subgrant agreements and modifications;
• Tracks and files subgrant-related data and files in compliance with Internews policy;
• Facilitates subgrant close-out process;
• Submits Federal Financial and Accounting Transparency Act (FFATA) reports to Federal Government;
• Manages non-programmatic reporting data related to subgrants including: cost share, host government taxes, financial status, year-end subgrant cash; contributes monthly subgrant accrual process, etc.;
• Prepares subgrant documentation for audits;
• Serves as/supports points of contact for subgrant audit issues.

In all duties, demonstrates an understanding of and commitment to upholding Internews’ Core Values.

QUALIFICATIONS WE’RE LOOKING FOR

Required

• University degree OR equivalent professional experience
• Understanding of and experience with administration of US Government (USG) grants, cooperative agreements and contracts; experience with US Agency for International Development (USAID) awards highly desirable
• Excellent writing and editing skills
• Excellent communication skills
• Excellent critical analysis skills
• Creative and cooperative problem-solving skills for complex situations
• Advanced computer skills; proficiency in current versions of MS Office with emphasis in Excel
• Strong database management skills
• Strong organizational skills and attention to detail

Preferred

Note: Candidates who do not have these preferred qualifications, but are interested and wiling to learn, are encouraged to apply.

• Experience with administrative systems of International Non-Governmental Organizations (highly desirable)
• Experience monitoring recipients of USG and other funding sources (highly desirable)

Anticipated salary for this position: $60,000 – $65,000 USD

How to Apply

Job Categories: Equal Opportunities. Job Types: Full-Time. Salaries: 60,000 - 80,000.

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