Full-Time Fleet and Facilities Deputy Director
Job Description
What Success Looks Like In This Job
Come join our dynamic team with Adams County Facilities and Fleet Management.
The Deputy Director of Facilities and Fleet Operations will support and assist the Director in ensuring the success of the County’s vision of becoming the most innovative and inclusive county in America for all families and businesses. The Deputy Director will work in conjunction with the Director to provide leadership and support for a successful and high-performing department. This position will provide leadership in facilitating workflow and high-level customer service, providing communications of complex and high-profile projects, as well as supporting ongoing processes involving multiple work groups and other County departments. This position will ensure appropriate information flow to relevant stakeholders and will coordinate and provide clear and effective communication between all work groups.
Examples of Duties for Success
• Under the general direction of the Facilities and Fleet Director, the Deputy Director works closely with the Facility & Fleet Management department managers, providing guidance and support when needed and recommending and administering policies and procedures.
• Oversees the development and implementation of workplans, change management efforts, goals, objectives, policies, and priorities for each assigned divisional service area.
• Continuously monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors workload, identifies opportunities for improvement and provides guidance in the implementation of changes.
• Represents the Facilities and Fleet Department in dealings with various County departments, elected officials, and outside agencies; explains and interprets department programs, policies, and procedures in support of customer needs; presents solutions for sensitive, significant, and/or controversial issues.
• Ensures outstanding customer service to internal and external customers, including methods for proactively communicating various department projects, measuring customer satisfaction, providing timely feedback, and working to continuously improve the customer experience.
• May be called on to coordinate Facilities and Fleet Department activities with those of other departments and outside agencies and organizations; provides staff assistance to the County Manager’s Office and Board of County Commissioners; prepares and presents staff reports and other necessary correspondence.
• Inspires staff working in the Department to provide superior customer service to all County agencies, residents and stakeholders utilizing Facilities and Fleet managed assets. Provides a communication conduit between County and Departmental leadership, and Department staff.
• Ensures that the hiring process for the given areas of responsibility is a top priority to ensure that the Department’s staff are top notch and that their training sets them up for success in their job. In concert with the Director, oversees and supports the development of department staff and leadership competency.
• Participates in the selection of Facilities and Fleet Department management personnel; provides training and guidance; works to correct deficiencies.
• Plans, directs, coordinates, and reviews work plans for each service area/ division.
• Participates in the development and administration of the Facilities and Fleet Department budget; assists in the forecasting of additional funds needed for projects, staffing, equipment, materials, and supplies; monitors and approves expenditures within defined authority levels; assists in the preparation of budgetary request adjustments as necessary.
• Participates on a variety of boards and commissions; attends and participates in professional group meetings.
• Stays informed of industry trends and best practices, seeks out opportunities to integrate innovative building methods, technologies, sustainable energy alternatives, and service delivery methods that meet or exceed organizational sustainability and performance goals.
• Responds to and resolves difficult and sensitive customer inquiries and complaints.
• Performs other related duties and responsibilities as required.
Qualifications for Success
Knowledge of:
- Operational characteristics, services, and activities of a comprehensive facilities planning, construction, and maintenance program.
- Organization and management practices as applied to the analysis and evaluation of programs, policies, and operational needs.
- Advanced knowledge of sustainable Facilities and Fleet practices and strategies, including analytical data gathering of Federal, State and local regulations regarding Fleet operations.
- Advanced knowledge of principles and practices of budget preparation and administration.
- Modern and complex principles and practices of facilities construction, maintenance, and security program development and administration.
- Principles of leadership, management, supervision, training and development, and performance evaluation.
- Pertinent Federal, State, and local laws, codes, and regulations including building, fire, safety, plumbing, mechanical, and electrical codes.
- Modern construction techniques and procedures, including knowledge of and support of sustainable building practices.
- Public administration and leadership competencies.
Skilled in:
- Operating modern office equipment, including computer equipment.
- Operating a motor vehicle safely.
Ability to:
- Provide administrative and professional leadership and direction for the Facilities and Fleet Department. Support the growth and cohesion of the Department staff and leadership team.
- Plan, organize, direct, coordinate, and monitor the work of supervisory, professional, technical, maintenance, and clerical personnel, and delegate authority and responsibility.
- Develop, implement, and administer goals, objectives, and procedures for providing effective and efficient facilities and fleet management services.
- Select, supervise, train, and evaluate staff. Clearly communicate work and performance expectations. Listen effectively and offer constructive feedback.
- Identify and respond to Facilities and Fleet Director, County Manager’s Office and Board of County Commissioners’ issues, concerns, and needs.
- Prepare and administer large and complex budgets; allocate limited resources in a cost-effective and productive manner.
- Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.
- Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
- Prepare clear and concise administrative reports.
- Interpret and apply Federal, State, and local policies, procedures, laws, and regulations.
- Communicate clearly and concisely, both orally and in writing.
- Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.
- Demonstrate adherence to the County’s Norms and Values.
More Qualifications for Success
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. Years of experience may substitute for a degree, on a year to year basis. A typical way to obtain the knowledge and abilities would be as follows:
Education and Training:
- Equivalent to a Bachelor’s Degree from an accredited college or university with major course work in facilities management, engineering, construction management, architecture, business and/or public administration, or closely related field; or equivalent combination of education and experience.
Experience:
- Seven (7) years of increasingly responsible facilities and/or fleet management experience including five (5) years of supervisory experience.
- Experience working in state or local government is highly preferred.
- Previous experience in a Federal, state or local government is highly preferred.
License or Certificate:
- Possession of a valid Colorado Driver’s License with no restrictions is required.
- Certified Automotive Fleet Manager (CAFM) through NAFA Fleet Management Association is desired.
- Certified Facility Manager (CFM) through International Facility Management Associated (IFMA) is desired.
Background Check:
- Must pass a criminal background check.
Essential duties require the following physical abilities and work environment:
- Ability to work in a standard office environment with some ability to travel to different sites and some exposure to dust, noise, the outdoors, and mechanical and electrical hazards.
How to Apply
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