Job Description

Department
Facilities Strategic Resources Finance A/P Management

About the Department
Facilities Services supports the mission of the University of Chicago through efforts to maintain and enhance the University campus and environment and provide superior client service to our community including faculty, students, staff, neighbors, and visitors.

Job Summary
The job provides professional support in monitoring the operating and capital budgets for divisions and/or University-wide administrative units. At the instruction of others, performs work that contributes to development of long and short term financial goals, business strategies/plans, and financial forecasts/models for major service programs and initiatives. Utilizes rudimentary knowledge of finance to help coordinate quarterly and year-end reporting for the operating budget.

Responsibilities

Assists with the review of pay applications. Researches prior payment and contract information. Tracks and follows-up on outstanding pay application issues.

Monitors, investigates, and reconciles any reporting discrepancies between the financial database and the accounting ledgers.

Prepares account create and close-out requests, reconciles contract balances, prepares journal entries and payment vouchers.

Allocates, authorizes, monitors, and controls expenses. Prepares projections and monthly reports. Maintains, oversees, reconciles, and corrects errors in accounts.

Maintains the database for project approval letters and other correspondences.

Helps to prepare monthly reports, conducts and correct errors in accounts using existing procedures that are in place.

Routinely prepares budgets, creates accounts, and works with the financial accounting system to allocate, authorize monitor, and control expenses.

Coordinates the preparation of financial forms, ensuring all meet applicable internal and external requirements.

Input financial data and information into excel spreadsheets and other applicable finance software programs.

Proposes solutions to problems and corrects according to proper policy and procedures.

Assist with University’s Employer-Assisted Housing Program and provide customer service to program participates including responding to inquiries and documentation collection.

Receives and direct staff, customers, visitors and vendors in the walk-in area in a pleasant and professional manner.

Performs all other duties as assigned.

Minimum Qualifications
Education:

Minimum requirements include a college or university degree in related field.

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Work Experience:

Minimum requirements include knowledge and skills developed through < 2 years of work experience in a related job discipline.

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Certifications:

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Preferred Qualifications

Education:

Bachelor’s degree.

Experience:

One year of financial administration experience.

Fiscal administration in a University environment.

Preferred Competencies

High level of Business Objects knowledge.

Computer literate in Microsoft Excel, other Microsoft Applications, and data queries.

Advanced in Microsoft Excel, which includes advance usage of pivot tables, v-lookups, macros, and formatting.

Strong mathematical, analytical and problem-solving skills.

Highly organized and detail-oriented in order to track multiple open issues in a timely, efficient, and accurate manner.

Resourceful, flexible and able to anticipate and resolve problems effectively and a capacity for understanding the relationship of specific tasks to the broader operation of the administrative functions.

Excellent verbal and written communication skills, ability to communicate with clarity, tact, and courtesy, and demonstrate judgment and discretion in the sharing of sensitive information

Strong customer service orientation and the ability to work effectively with a wide variety of constituents, and the ability to work independently without close supervision.

Ability to work non-traditional hours to meet deadlines, address project coordination, and respond to emergencies.

Working Conditions

Keyboarding.

Bending; stooping to reach files.

Light lifting.

Some travel may be required around campus.

Application Documents:

Resume (required).

Cover letter (required).

List of references (required).

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family
Financial Management

Role Impact
Individual Contributor

FLSA Status
Non-Exempt

Pay Frequency
Biweekly

Scheduled Weekly Hours
40

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University’s Notice of Nondiscrimination.

How to Apply

Job Categories: Equal Opportunities. Job Types: Full-Time.

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