Job Description

Financial Aid Specialist

Lake Washington Institute of Technology

Salary: $4,308.00 – $4,841.00 Monthly

Job Type: Full-Time Permanent

Job Number: 23C038

Location: Kirkland, WA

Department:

Closing: Continuous

SUMMARY OF RESPONSIBILITIES

This position is open until filled. Priority review of applicants will be given to those apply on or before January 11th at 11:59pm PDT.

Located just outside of Seattle, WA, Lake Washington Institute of Technology (LWTech) was founded in 1949, and is the only public institute of technology in Washington State, that provides students with the latest cutting edge skills relevant to today’s workplace. LWTech offers ten applied bachelor’s degrees, more than 40 associate degrees and 93 professional certificates, in 43 areas of study, including STEM-focused programs in Science, Technology, Engineering, and Math. LWTech serves the Eastside and is located within the city of Kirkland, which is situated on the eastern shore of Lake Washington. Kirkland is home to companies such as GoDaddy, Google, Astronics and EvergreenHealth, and the college is within minutes from Microsoft and Nintendo.https://www.lwtech.edu/about/our-story/mission/LWTech is committed to increasing its cultural diversity with an emphasis on equity and inclusion among its staff and faculty. We serve a student population of 6,500 that come from a variety of backgrounds. We strongly value diversity and are working to improve access and successful educational outcomes for all students. We are actively seeking applicants that will help to balance our employee workforce to align with our students and community. Questions regarding the College’s commitment to diversity and our campus culture may be directed to Human Resources. For more information on our Equity, Diversity, Inclusion Council, please click on the https://www.lwtech.edu/about/diversity/edi-council/.

The financial aid specialist is a classified position that supports the financial aid office. Perform specialized financial aid reporting, determine financial aid loan eligibility and awards, provide quality student service, reconcile various grants and funding sources, and resolve financial aid accounting issues under general supervision of the director of financial aid. Interpret financial aid regulations and make awards consistent with specific student aid program guidelines. Administer and award financial aid for federal and state work study, WorkFirst, worker retraining, and student scholarship programs. Interpret and communicate student aid eligibility requirements, application processes, and award decisions. The financial aid specialist works under general supervision as part of a team serving a diverse community.

This is a full-time, temporary position lasting 5 years. If funding is available, the position can be extended.

ESSENTIAL FUNCTIONS

• Interpret federal, state and local financial aid programs and scholarship program regulations and make awards in line with established guidelines; ensure compliance with applicable laws and regulations; interpret and monitor compliance issues with all funds to maintain the integrity of college records

• Interview and counsel students on financial, personal, academic and professional-technical problems; make referrals to institution and community resources; serve as an information resource for federal, state, and local financial aid programs and scholarship programs

• Evaluate student’s financial need; determine and award aid and loan certifications, based on federal, state and institutional regulations and availability of funds; review and verify work for procedural compliance and accuracy; resolve problems and perform adjustments related to student accounts and financial aid payments

• Investigate and resolve financial aid repayments and reporting status; refer accounts to Department of Education or State as necessary; reconcile financial funds and monitor fund levels and usage

• Review each financial aid recipient’s academic progress every quarter and determine which students to place on probation, drop or repayment status; coordinate and communicate with other departments and employees to help further student retention and success

• Process repayments and return to applicable federal and state agency; authorize, review, enter, and analyze fiscal transactions and reports; reconcile and report federal and state programs

• Develop and deliver student orientation sessions and conduct workshops on student aid programs

• Compile data from a variety of sources and prepare summary reports as directed; use desktop and specialized computer systems to effectively obtain and calculate data as well as create and develop reports; calculate and tabulate data in line with established formulas; post and balance accounts as required

• Provide coverage and support to the financial aid office, also provide evening hours coverage as necessary

• Regular and satisfactory attendance and punctuality

• Other duties as assigned

QUALIFICATIONS

• High school diploma or equivalent required; Bachelor’s degree in related field preferred

• One or more years direct work experience in Financial Aid; customer service or advising experience preferred

• Expertise in financial aid and loan processes and procedures sufficient to perform thoroughly and accurately the full scope of responsibility as described in the above functions

• Thorough knowledge of financial aid regulations and electronic processing systems; ability to work accurately and efficiently in numerical analysis required

• Knowledge of computerized financial management accounting systems and Microsoft Office programs; previous experience with the state community and technical college financial aid system preferred

• Excellent customer service skills and verbal and written communication skills

• Ability to provide quality services to students and apply communication techniques to work effectively with students, employees, vendors, other state agencies, contractors and other persons who have contact with the college

• Ability to work effectively within a team office environment and with a high level of multicultural awareness

• Due to the diversity of the college population, we encourage applicants who are multilingual

SUPPLEMENTAL INFORMATION

Compensation & Work Schedule This is a union covered position. As defined by the current classified bargained agreement, newly hired employees shall be placed between Step C $4,308 and Step F $4,841 of the salary schedule in Appendix A of the Classified Union Bargaining Agreement. Employees hired with an associate degree will be placed at minimum of step D. Employees hired with a bachelor’s or master’s degree will be placed at minimum of step E. Ongoing (Step G – Step M) step advancement is defined by the classified bargained agreement. Salary placement for current classified employees is per the classified bargained agreement. This position works 40 hours per week. Working hours may vary but are typically between the hours of 7:00 am to 5:00 pm Monday through Friday; schedule to be determined by the supervisor. This is a union-covered position.The Classified Bargained Agreement and Appendix can be found https://www.lwtech.edu/about/human-resources/contracts/. Required Online Application Materials

• Online application

• Current resume

• Cover letter

• Contact information for three(3) professional references

• Responses to the supplemental questions included in the online application process

Conditions of Employment

• Official transcripts/certifications will be required upon employment

• Other conditions that may apply will be detailed upon the offer of employment

• Job offers are contingent upon successful completion of background/reference checks

Physical RequirementsAbility to perform range of physical motions; lifting and carrying; standing, walking, sitting for long periods of time, kneeling, squatting, and stooping; and traversing up and down stairs.Disability Accommodation LWTech follows the Americans with Disabilities Act (ADA) and provides the following information as a guideline for applicants:

• Ability to operate office equipment

• Ability to read and verify data and prepare various materials

• Ability to exchange information on the phone or in person

Eligibility VerificationIf you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to workEEO StatementLake Washington Institute of Technology is an equal opportunity employer. Women and minority groups are strongly encouraged to apply. Lake Washington Institute of Technology does not discriminate on the basis of race, color, national origin, sex, disability, age, religion, sexual orientation, gender identity, gender expression, creed, disabled veteran status, marital status or Vietnam-era veteran status in is programs and activities. Questions regarding the College’s Affirmative Action Policy may be directed to Meena Park, Vice President of Human Resources, Affirmative Action Office/Title IX Coordinator, (425) 739-8212.Jeanne Clery StatementNotice of Availability of Annual Security and Fire Safety Report: In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act of 1998, and as a part of the College’s commitment to safety and security on campus, Lake Washington Institute of Technology(LWTech) reports the mandated information about current campus policies concerning safety and security issues, the required statistics, and other related information for the past three (3) calendar years. LWTech’s Annual Safety Report (ASR) is available online at https://www.lwtech.edu/about/campus-safety/.To obtain a paper copy of the report, please visit the LWTech Safety Department located in the East Building at 11605 132nd Avenue NE Kirkland, WA 98034. Pursuant to RCW 28B.112.080, applicants must declare whether they are the subject of any substantiated findings of sexual misconduct in any current or former employment or is currently being investigated for, or have left a position during an investigation into, a violation of any sexual misconduct policy at the applicant’s current or past employers. By law, post-secondary education institutions cannot hire an applicant who does not complete this form. CORRECTIONS OR EXTENDED NOTICES

To apply, please visit https://apptrkr.com/4917724

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