Job Description

The Opportunity:

• Are you a detailed-oriented and highly motivated financial professional that has advanced knowledge of financial reporting and supporting accounts payable and contracts?
• Do you possess a combination of strong finance and accounting knowledge, advanced data analysis skills and have a demonstrated track record of providing quality customer service?
• Are you passionate about improving outcomes and increasing efficiency?
• Do you value being part of a fiscal team that takes pride supporting programs that better our community?

If this is you, we invite you to apply for this opportunity to join the Department of Community Justice as a Finance Specialist Senior!

As a Finance Specialist Senior, you will be responsible for a wide variety of complex tasks, with emphasis on supporting accounts payable/contracting business processes and DCJ’s network of contracted service providers. This position actively engages with service providers, program staff, and the rest of the fiscal team to improve outcomes, increase efficiency, and ensure that provider budgets, financial contract components, and invoices meet applicable fiscal compliance requirements.

The primary functions of this role include:

Financial Support and Monitoring:

• Leads other fiscal and program staff through all phases of the accounts payable life cycle, from contract and purchase order creation to invoice review
• Serves as the office’s technical expert on issues related to provider budget preparation and invoicing.
• Analyzes operations, financial commitments, and obligations related to accounts payable and provider budgets.

Technical Assistance for Contracted Service Providers and DCJ Program Managers

• Answers questions from providers related to budgeting, invoice preparation, grant restrictions, indirect rates, and other fiscal topics.
• Identifies potential challenges or knowledge gaps related to fiscal and grant compliance and makes recommendations to management and external organizations regarding financial accounting and reporting as needed, including in unusual or questionable situations.
• Provides technical oversight and training to DCJ staff on issues related to contractors’ fiscal best practices and compliance requirements.

General Fiscal Management Responsibilities

• Monitors and prepares accounting entries to ensure that financial transactions are posted accurately and in compliance with applicable laws and funding agreements.
• Exercises professional judgment and problem-solving skills to to perform accounting and financial functions that are not explicitly described by available written policies, procedures, and regulations.
• Prepares ad hoc financial reports as requested by management, and makes recommendations based on this analysis.

Development of Policies and Business Processes

• Assists the Finance Supervisor and Business Services Manager in developing and updating departmental policies and business processes.
• Reviews current policies and processes with respect to regulatory requirements, internal controls, and fiscal best practices. Recommends corrective action to management as needed.
• Leads the implementation of policy and process updates, including the training of program and fiscal staff.

Year-End Closing and Travel Per Diem Reconciliation

• Works with fiscal and program staff to ensure payments are processed and expenditures are posted within established deadlines.
• Reviews departmental travel per diem upon FS2 reconciliation.
• Performs account reconciliations, analyzes fund balances, and makes decisions about how to balance funds in accordance with funding restrictions and budgetary constraints.

The Department of Community Justice is looking for a Financial Specialist, Senior who can demonstrate expertise in the following areas:

• You have strong oral and written communication skills with the ability to build relationships in a culturally diverse environment and across many levels in the organization.
• You have strong technical skills and knowledge to apply to financial tasks.
• You have a collaborative approach when working within a team.
• You are a self-­directed planner with exceptional time-­management skills who exercises independent judgment to meet multiple project deadlines
• You demonstrate ethical behavior as a finance professional.

How to Apply

Job Categories: Equal Opportunities. Job Types: Full-Time. Salaries: 80,000 - 100,000.

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