Job Description

The American Civil Liberties Union of Pennsylvania (ACLU-PA) seeks a Finance Assistant to support the organization’s financial operations. 

The ACLU-PA is a nonprofit, nonpartisan public interest organization, dedicated to defending and enhancing personal freedoms protected by the Constitution and the Bill of Rights through litigation, legislative advocacy, and community education. It is a fast-paced environment that addresses issues with dynamic, precedent-setting solutions. The ACLU-PA has three offices, ten volunteer chapters, around 40,000 members and donors, 40 employees, and a $6.6 million operating budget.

The candidate will possess exceptional organizational skills and attention to detail, be a strong communicator, and be able to manage multiple priorities.  We seek a self starter looking to build and strengthen their skills in a variety of nonprofit finance and administrative areas. While focusing on financial tasks this position will also play an important role in supporting other administrative functions of the organization. 

The finance assistant will report to the Director of Finance and Administration. 

This position will be based in Philadelphia. We currently offer a hybrid, flexible work schedule. This position will require at least two days per week in the office, and more as needed to fulfill job responsibilities.

OUR APPROACH

The ACLU-PA values the humanity and contributions of those we work with, inside and outside of the organization, and will take action to build and sustain an equitable, anti-racist culture that centers the voices and experiences of marginalized and directly impacted people and communities, and an organizational environment where all people feel valued, trusted, and respected. Our work is guided by the principles of freedom, equality, and justice enumerated in the Constitution. We understand that systemic racism and other forms of oppression have prevented the equitable application of these principles to all, and we strive to ensure that our approach accounts for this reality. We also acknowledge that demands of the work as well as the challenging subject matter it often involves take a toll. While we know that the path of this work is long and hard, we also value the importance of personal well-being. To that end, we endeavor to cultivate a culture that is supportive and sustainable and promotes taking care of oneself.

JOB RESPONSIBILITIES

Specific responsibilities will include but not be limited to:

• Accounts Receivables & Banking: Process bank deposits; review and maintain petty cash receipts and documentation.
• Accounts Payables: Manage AP approval process for vendor invoices, credit card transactions, staff expense reimbursements. Record approved AP in Quickbooks Online. Prepare manual checks. 
• Resolve tax exemption issues. 
• Maintain updated vendor W‐9, prepare 1099 filings.
• Maintain orderly digital accounting filing system. 
• Maintain a calendar of fiscal obligations and deadlines.
• Prepare schedules for expense allocation and journal entries.
• Fiscal grant management support: Assist  in fiscal grant management activities including:

budgeting, expense tracking, documentation, reporting, and others

• Financial & audit support: Support in budget development, audit prep and auditor field visits, and other management of agency finance and accounting practice.
• Create and streamline financial processes, taking advantage of available technology.
• Assist with technology projects .
• Other projects as assigned.

QUALIFICATIONS

We seek applicants with strong attention to detail and interest in nonprofit finance. 

• 1‐4 years of experience in bookkeeping, accounting and/or related activities.
• Computer skills, Excel, and accounting software experience required. (Agency uses

Quickbooks Online)

• • Ability to communicate effectively and professionally to all levels of the organization is essential.
  • Detail‐oriented skills, interest in numbers, reliability, problem‐solving ability, adaptability, and integrity.

• Ability to work from the Philadelphia office a minimum of two days per week and more as required.

COMPENSATION AND BENEFITS

The ACLU-PA offers a generous and comprehensive compensation and benefits package.  The annual salary for the position is $60,000. Benefits include 11 paid holidays along with generous vacation and sick leave; individual/family employer-provided health insurance; life insurance and long-term disability; and a defined contribution plan with employer match. This position is full-time, salaried, and non-exempt under the Fair Labor Standards Act.

DEADLINE

Applications will be accepted until the position is filled, at which time the job announcement will be removed from our website, www.aclupa.org/jobs.  

The ACLU-PA is an equal opportunity employer.  We value a diverse workforce and an inclusive culture. The ACLU-PA encourages applications from all qualified individuals without regard to race, color, religion, gender, gender identity or expression, sexual orientation, age, national origin, marital status, citizenship, disability, veteran status, or record of arrest or conviction.

The ACLU-PA comprises two separate corporate entities, the American Civil Liberties Union (the “Union”) of Pennsylvania and the ACLU Foundation (the “Foundation”) of Pennsylvania. The Union is a 501(c)(4) nonprofit corporation, and ACLU membership dues fund its lobbying work. Donations to the Union are not tax-deductible. The ACLU Foundation is a 501(c)(3) nonprofit corporation. Foundation funds support litigation and public education efforts. Donations to the Foundation are tax-deductible. The senior criminal legal reform policy counsel is an employee of the ACLU Foundation of Pennsylvania.

Both the ACLU of Pennsylvania and the ACLU Foundation of Pennsylvania have the same overall mission, and share office space, employees, and the same board of directors. The two entities are jointly known by the term “ACLU of Pennsylvania.”

ACLU-PA’s hiring process will comply with Philadelphia’s Fair Criminal Records Screening Standards (“Ban the Box”) ordinance

How to Apply

APPLICATION PROCEDURE

Job Categories: Equal Opportunities. Job Types: Full-Time. Salaries: 60,000 - 80,000.

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