Job Description

We are looking for an Executive Assistant within our Underwriting department!  We are looking for someone who has the ability to work independently managing multiple tasks, deadlines and projects with accuracy and competing priorities.  Do you work efficiently and effectively in a fast-paced environment?  Do you have advanced skills in Word, Excel, PowerPoint and database programs to pull reports, analyze and report data? Do you have a high attention to detail, communicate effectively and enjoy working with a team?  If you are, then we are looking for you!

ABOUT BETA HEALTHCARE GROUP:

BETA Healthcare Group (BETA) is the largest professional liability insurer of hospitals on the west coast, providing coverage to more than 600 hospitals and healthcare facilities and provides workers’ compensation coverage for over 70,000 healthcare workers in California.  BETA also has a long-established and growing commitment to physicians, providing medical professional liability coverage to nearly 7,000 physicians and more than 50 medical groups.  Beyond liability and workers’ compensation coverage, BETA provides an entire suite of alternative risk and insurance services, including excess healthcare professional liability coverage, excess workers’ compensation coverage, third-party claims administration services, risk management consulting services and claims management consulting services.  Whether with hospitals, medical groups, clinics or hospices, BETA has earned a reputation for financial strength, rate stability, quality service and breadth of coverage that is unparalleled in the industry.  For the 2024-2025 renewal, we achieved 100% member retention.

IN THIS ROLE

In this role, you will support the Vice President of Underwriting on various executive-level administrative support responsibilities.  You will be responsible for presentation development, primarily within MS PowerPoint, report development and analysis, managing the executive’s calendar, reconciling monthly expense reports, procuring travel arrangements and managing travel itineraries, assisting the VP in managing the department’s budget and occasionally working with a team. This position must be based within a commutable distance to our Granite Bay, CA office and allows telecommuting up to 2 days a week.

ESSENTIAL JOB REQUIREMENTS

The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Prepare content and analysis for graphs, spreadsheets, reports, proposals, and PowerPoint presentations with a high degree of accuracy and attention to detail
• Develop and maintain a system that alerts to upcoming deadlines on incoming and ongoing requests or events
• Schedule member and broker meetings as required
• Coordinate agendas and deadlines for presentations and meetings
• Plan and coordinate inter and intra – department meetings and records minutes when required
• Coordinate department mass mailings and emailing among multiple databases as required
• Draft correspondence, memos, manuals, and applications
• Responsible for project coordination as directed
• Create and edit presentation materials, agendas, PowerPoint and meeting packets for company board meetings with a high degree of accuracy
• Assemble and prepare the mailing lists for the Annual Report
• Assist with word processing projects and correspondence distribution
• Filing and general organization
• Demonstrate and support BETA’s culture and core values
• Provide proper judgement in applying criteria to new and unusual problems
• Ability to travel to other BETA offices, some overnight travel
• Other duties and special projects as assigned

REQUIREMENTS

The requirements listed below are representative of the physical ability required.

• High school education or G.E.D. required. Bachelor’s degree preferred.
• Minimum 5 years’ executive administrative experience required
• Advanced skill level in Word, Excel, PowerPoint and database entry
• Proven ability to independently manage multiple tasks and projects with competing priorities and deadlines.
• Ability to review and prioritize communications and opportunities from external and internal sources and organize and maintain administrative processes.
• Ability to stay focused, efficient, and effective in managing multiple priorities with a high degree of accuracy
• Proven ability to work independently to achieve accomplishments
• Must be dynamic, high-energy, and ready to support cross-functional coordination in a fast-paced environment and possess excellent judgement.
• Ability to learn how to use the company’s data mining, underwriting and file management software
• Insurance industry and/or financial experience preferred
• Excellent written and verbal communication skills
• High degree of organizational skills and very detail-oriented
• Professional phone etiquette

Hiring base salary range: $80,000 to $90,000/annually depending on experience

• Note the amount listed is the base pay range; additional compensation may be available for this position.

How to Apply

Job Categories: Equal Opportunities. Job Types: Full-Time. Salaries: 60,000 - 80,000.

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