Full-Time Executive Assistant to Founder & CEO
Job Description
Who We Are
Arcadia is the technology company empowering energy innovators and consumers to fight the climate crisis. Our software and APIs are revolutionizing an industry held back by outdated systems and institutions by creating unprecedented access to the data and clean energy needed to make a decarbonized energy grid possible.
In 2014, Arcadia set out on its mission to break the fossil fuel monopoly and since then we have been knocking down the institutional barriers to unlock decarbonization. To date, we have connected hundreds of thousands of consumers and small businesses with high-quality clean energy options. Fast forward to today, and now, we’re thinking even bigger. We have launched Arc, an industry-defining SaaS platform that empowers developers and energy innovators to deliver their own custom, personalized energy experiences, accelerating the transformation of the industry from an analog energy system into a digitized information network.
Tackling one of the world’s biggest challenges requires out-of-the-box thinking & diverse perspectives. We’re building a team of individuals from different backgrounds, industries, & educational experiences. If you share our passion for ushering in the era of the clean electron, we look forward to learning what you would uniquely bring to Arcadia!
What we’re looking for:
We are seeking a rockstar executive assistant to our Founder & CEO. The individual will handle an array of tasks, consisting of proactive calendar management, travel arrangements, and running logistics for our quarterly board and executive onsite meetings.
A fantastic opportunity to work directly with the company Founder, the CEO’s Assistant will operate with the utmost discretion while working with highly confidential information, ensuring impeccable attention to detail, organizational skills and thoroughness. The ideal candidate will have a bias toward action, a sense of urgency and excellent problem solving abilities.
In regular communication with both internal Arcadia executives as well as external stakeholders such as our Board of Directors, the CEO’s Assistant will represent the CEO and Arcadia team with professionalism, a positive spirit and a high-level of service.
Arcadia is headquartered in Washington DC, and open to fully remote candidates.
*Washington, DC preferred*
#LI-REMOTE
What you’ll do:
- Daily review, coordination and anticipation of the work needs of assigned executive leaders. Identify items that require escalation and keep executives well-informed
- Perform complex calendar management (via Google Calendar), scheduling/confirming, organizing, reviewing, while minimizing conflicts and maximizing productivity
- Work closely with our Chief of Staff to support our Board of Directors meeting schedules
- Act as a strategic administrative partner to the CEO
- Plan and coordinate arrangements for business travel, meals & entertainment; compile and submit receipts for monthly expense reports
- Screen & tactfully respond to emails from outside and within the organization, if requested
- Coordinate domestic and international travel arrangements; prepare detailed travel itineraries inclusive of flights, visas, hotels, meeting agendas, etc.
- Assist the Workplace team with Company events both internal and external as needed
- Assist various teams with different administrative tasks and projects as they arise
- Conduct cursory research on topics as requested
- Occasionally assist with personal tasks and scheduling as requested
- Be ready to take on the unexpected and have fun doing it
What will help you succeed:
Must-haves:
- Ability to work ET 9-5pm hours
- Impeccable English language skills and grammer
- Proactive decision making ability
- A can-do attitude; no job too big or too small
- A self starter and creative problem solver
- A bias towards action and speed
- An eagle eye for detail
- Significant experience working in Gsuite required
- Experience managing highly sensitive information with discretion and professionalism
- Strong ability to work well under pressure in a fast-paced environment with a positive attitude
Nice-to-haves:
- Customer Service skills
- Interest in sustainability, clean tech, and decarbonization
Benefits:
- Remote first” culture – work anywhere in the US as long as you have a reliable internet connection
- Flexible PTO – no accrued hours and no limit on the number of vacation days employees can take each year
- 15 annual company-wide holidays including a week long “summer break”
- 10 days sick leave
- Up to 4 weeks bereavement leave
- 2 volunteer days off
- 2 professional development days off
- 12 weeks paid parental leave for all parents
- Weekly “flex time” – no internal meetings on Tuesdays and Friday afternoons
- 80-95% employer cost coverage for medical, dental, and vision benefits for employees and dependents
- Annual budget to use on conferences, books, classes, workshops or anything that contributes to professional development
Eliminating carbon footprints, eliminating carbon copies.
Here at Arcadia, we cultivate diversity, celebrate individuality, and believe unique perspectives are key to our collective success in creating a clean energy future. Arcadia is committed to equal employment opportunity regardless of race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, protected veteran status, or any status protected by applicable federal, state, or local law. While we are currently unable to consider candidates who will require visa sponsorship, we welcome applications from all qualified candidates eligible to work in the United States.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
Target Annual Compensation Range for this role will be $70,000 to $110,000. There will also be a competitive benefits and equity (bonus if applicable) component to the package. The exact compensation at which this job is filled will be determined by the skills, experience, and location of the qualified candidate.
How to Apply
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