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19 Apr 2024

Full-Time Executive Assistant

JamFilledEntertainment – Posted by JamFilledEntertainment –  Toronto, Ontario, Canada

Job Description

Jam Filled is a dynamic workplace for like-minded creative artists. We will remind you why you love cartooning: every project is produced with an eye for quality and an ear for fun!

Jam Filled is looking for an Executive Assistant to support our Jam Filled Executive Leadership Team (ELT). We are looking for someone with excellent communication and organizational skills, a strong administrative background, and a passion for helping others!

This position is based out of our Toronto Studio.

Your responsibilities will include:

  • Managing calendars for Jam Filled ELT (Chairman, President, and EVP of Production), including scheduling meetings, appointments, and travel.
  • Planning, scheduling, and coordinating travel arrangements for ELT members.
  • Supporting communication between ELT and internal and external clients, and promptly relaying any urgent messages.
  • Compiling expense reports on behalf of ELT.
  • Handling high-level confidential material with discretion.
  • Assisting with projects, and monitoring and completing administrative functions as needed; coordinating with various teams or stakeholders and ensuring deadlines are met.
  • Establishing and maintaining relationships with Jam Filled Senior Leadership team.
  • Attending production meetings or Leadership meetings as requested and recording and distributing detailed minutes to necessary parties.
  • Receiving and reviewing client materials in a timely manner; saving and filing various client assets.
  • Assisting with planning, leading, and executing internal events for our Jam Filled Toronto studio, as well as company-wide (e.g. wrap parties, studio-wide initiatives, town halls, etc.)

This will be your JAM if you:

  • Have a strong administrative background.
  • Are a well-organized person with a high degree of attention to detail and confidentiality.
  • Have outstanding written and oral communication skills, and a professional and friendly demeanor.
  • Have the ability to build strong, lasting relationships, and work in conjunction with various departments and business units.
  • Are a flexible person with the capacity to multi-task and balance competing priorities, exercise initiative, and problem-solve.
  • Are proficient in varying software systems and applications, e.g. MS Office (required) and Adobe, and are familiar with electronic document management systems.
  • A working knowledge and/or previous experience working in an animation production environment is an asset.

What’s in it for you?

  • Competitive remuneration and benefits.
  • Creative and inspiring environment, plus various team-building activities and parties.
  • Focus on work/life balance.

Boat Rocker is committed to hiring and supporting diverse candidates. We strongly encourage applications from people who identify as being part of an under-represented and equity-deserving group. This would include people who identify as racialized, Black, Indigenous, women, LGBTQ2SI+, and having a disability among others. We also recognize the importance of intersectional identities in our hiring and retention.

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How to Apply

Please submit your application via our careers site: https://boatrocker.catsone.com/careers/71401-Jam-Filled/jobs/16442037-Executive-Assistant

Job Categories: Equal Opportunities. Job Types: Full-Time. Job Tags: admin assistant, administrative, Attention to Detail, calendar management, Communication, Coordination, executive assistant, MSO, and organization. Salaries: Not Disclosed.

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