Full-Time Executive Assistant
Job Description
Founded in 1990, OutRight Action International strives to help lesbian, gay, bisexual, transgender, and intersex (LGBTI) people live safer, healthier, and more empowered lives worldwide. OutRight documents human rights violations and advocates for the rights of LGBTI people. OutRight ’s vision of change includes policy reform, legal challenges, and stronger LGBTI communities worldwide. OutRight currently seeks an Executive Assistant.
The Executive Assistant is a full-time position and reports to and provides comprehensive support for the Executive Director. The core function of this role is to ensure that the Executive Director maintains an active, effective, and well-managed schedule related to internal and external organizational activities. Secondary functions include coordinating specific projects and activities related to other departments including Operations, Communications, Development, and Program staff, coordinating with the Board of Directors, offering logistical event support and general administrative office duties.
Executive Support Responsibilities (50%)
- Maintaining the Executive Director’s calendar and arranging all travel logistics;
- Handling all financials related to the Executive Director (i.e. receipts, reimbursements, etc.);
- Conducting supplementary research for Executive Director including producing information on current news topics and research on the legal policies in specific countries;
- Acting as liaison between Executive Director’s office and other stakeholders, including journalists, activists, donors, academics, diplomats and other organizations;
- Serve as liaison to the Board of Directors, which involves providing administrative support and coordination to the Board, Board Committees and maintaining all Board information;
Other Responsibilities (50%)
- Planning, coordinating logistics and managing OutRight events, including Advocacy Week and OutSummit – OutRight’s annual global conference.
- Organizing team-building and staff events;
- Organize public education events about LGBTIQ rights globally such as the OutTalks Series;
- Solicit, revised and collate weekly updates to OutRight staff and board about initiatives across departments and LGBTI news;
- Greeting office visitors and callers, and making sure the office is kept in an orderly fashion;
- Assisting with administrative procedures and systems to assure compliance by all staff;
- Providing administrative support across the organization for special projects, as needed
- Helping with grant administration, i.e. liaising with grantees for the purpose of gathering narrative and financial reports;
- Other duties as assigned.
Preparation and Knowledge
- Bachelor’s degree in a related field.
- 1-3 years professional experience in non-profits, administration, social justice, or related field.
- Proficiency in Microsoft Word, Excel, digital conference platforms and database management experience preferred.
- Excellent verbal and written communications skills.
- Ability to present information concisely and effectively, both verbally and in writing.
- Ability to organize, prioritize work and take great initiative.
How to Apply
Interested candidates should e-mail a cover letter explaining how your skills and background fit this position and a resume/CV to jobs@outrightinternational.org. Please refer to “Executive Assistant” in the subject line. OutRight is an equal opportunity/affirmative action employer. Women, People of Color, and transgender/intersex/gender-variant individuals are strongly encouraged to apply. Application Deadline: Until Filled677 total views, 0 today