Job Description

Olmsted County has earned the 2023 and 2024 Best Places to Work – Southeast Minnesota designation.

Minimum Qualifications of Education and Experience

Associate’s degree from and accredited college in business, administrative assistant or related field and two (2) years of experience in a customer focused position.

OR

Combination of education and experience equivalent to four (4) years of experience in a customer focused position.

Regular and reliable attendance is a necessary component of job/position. Individuals required to use County vehicles and equipment must have a valid driver’s license and be free of any major traffic violations for the last three (3) years.

Nature of Work

Under general supervision, provides general administrative assistance to the assigned Department/Division, carries out special projects, assists in handling internal communications and serves as a liaison to other departments. Provides input into department plans, policies and strategies; assists in the development of internal procedures and systems to increase the overall efficiency of the administration of service delivery.

Examples of Work

• Manages projects and procedures relating to facilities management, space planning, risk management, information technology, records management, and support services.
• Leads projects and collaborates with the leadership team to review, develop, and implement strategies that support best practices
• Researches, analyzes and provides relevant information and materials required to facilitate administrative management decisions and may make recommendations
• Acts as liaison and department representative for other agencies and County departments
• Schedules, coordinates and facilitates meetings, conferences, and events. Creates/coordinates agendas and materials for the Department/Division. Attends meetings and keeps detailed records of meetings including minutes. Maintains calendars for senior leadership and makes travel arrangements as necessary
• Develops, recommends changes and implements efficiencies to internal policies and procedures to facilitate the functions of the department
• Develops and maintains records, files, policies and manuals for the department. Applies records retention and destruction procedures
• Creates correspondence, presentations, compiles reports and other communications on behalf of the division and/or department
• Participates on the department management team by providing input into department plans, policies and strategies
• Serves as the initial point of contact for non-routine inquiries from agencies, other departments, and members of the public requiring information or assistance from the department
• Coordinates the purchasing of supplies and equipment. Evaluates invoices, approves payments and monitors budget expenditures
• Provides trouble-shooting assistance on computers, software applications, and office / conference room equipment to department users
• Serves on various committees and represents the department as assigned

Knowledge, Skills and Abilities Required

• Thorough knowledge of department programs, policies, procedures and nature of business
• Thorough knowledge of office practices, procedures and equipment
• Skill in the use of basic business math
• Skill in the preparation of correspondence and reports
• Skill in the use of computers and technology
• Skill in verbal and written communication
• Ability to understand and follow complex oral and written instructions
• Ability to perform moderately complex administrative tasks and to plan and organize work efficiently
• Ability to effectively relate to and communicate with a wide range of individuals
• Ability to effectively gather, analyze and explain information clearly, correctly and accurately
• Ability to make decisions in accordance with precedents and regulations and to apply these to work situations
• Ability to maintain complex records and to prepare detailed reports
• Ability to research and assess technological advances in office systems and record keeping
• Ability to maintain confidentiality
• Ability to work on multiple projects concurrently
• Ability to adapt to changing circumstances

Persons with disabilities: the above is a general listing of job duties. Essential and non-essential functions may vary by individual position. Reasonable accommodations may be available for both essential and non-essential job duties.

How to Apply

Job Categories: Equal Opportunities. Job Types: Full-Time. Salaries: 60,000 - 80,000.

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