Job Description

Multimatic Product Services (MPS) specializes in providing account management/ sales and product engineering support internally to the business units and externally to the customer base. Giving employees the opportunity to work with the most sophisticated technologies, manufacturing operations and automotive customers in the global market.

We’re looking for a candidate who has demonstrated professionalism in working with all employee levels. They have the ability to think proactively and strategically on behalf of our Novi executive team. This role demands a strong sense of urgency, the ability to work independently with good judgement. Discretion and a high level of integrity to handle confidential information inside and outside of the organization is required.

Who you’ll work with:

Global Sales Organization including; VP of Sales & Marketing, Executive Sales Directors, Technical Sales Managers, Business Unit Stakeholders, Engineering, local and corporate; IT, HR, Finance, and Administrative teams

Who you’ll support/report to: VP of Sales & Marketing

Key Responsibilities:  

• Own and manage complex calendars, schedules and events for multiple time zones as a proxy for VP
• Prepare VP for all meetings in a timely manner, ensure all documents are available and up to date
• Manage complex domestic and international travel itineraries and arrangements
• Support internal/external sales presentation and document development by collecting information, formatting, proofing and editing
• Manage executive expenses; coordinate, reconcile and submit expense reports
• Organize and execute meetings, events and team activities (all associates meetings, team building activities, happy hours, staff meetings, one-to-one’s, etc.)
• Responsible for all meeting; invites, distribution, schedules, agenda, action items, and notes
• Support a strong team culture with a positive and creative approach
• Proofing and writing correspondence including; emails, thank you, invites for executive events, etc.
• Assisting with executive customer and supplier meetings, room prep, catering, presentations, etc.
• Support location/building and space initiatives for strategic organizational growth
• Act as a proxy for Administrative team including Front Office Administration
• Miscellaneous office duties as assigned

 Qualifications, Experience and Skills:

• Bachelor’s Degree in Business Administration or applicable field from an accredited University is preferred
• 7+ years of experience as an Executive Level Administrative assistant
• Experienced in multitasking and prioritizing requests, in time sensitive situations
• Effective follow up and completion of open items
• Demonstrated experience in anticipate delivering results within an entrepreneurial, fast paced environment
• Global team experience in the Automotive Industry and an understanding OEM/Supplier relationships
• A high level of proficiency using; Microsoft Word, PowerPoint, Excel and Outlook
• Experience using CRM platforms, (ex. Salesforce) is preferred
• Experience with grants and local chamber of commerce or governments is preferred
• Ability to manage multiple executives and executive level visitors is preferred
• A solutions based customer relations approach with clear written and verbal communication skills

• Ability and valid documentation to travel internationally
• Passion, and the ability to demonstrate perseverance

 Our work environment and physical demands:

• The ability to work in an office environment
• This may include sitting or standing for the majority of the day
• Although infrequent you may need to lift, carry, push, and pull material
• Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions

Multimatic Product Services is:

• An Equal Opportunity Employer
• All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status
• Located in Novi, MI off of Seeley/Grand River between Haggerty and Meadowbrook

How to Apply

Job Types: Full-Time. Job Tags: Admin, Automotive, Executive Administrative Assistant, Marketing, michigan, Novi, sales, Supplier, and USA. Salaries: 60,000 - 80,000.

404 total views, 0 today

Apply for this Job