Job Description

Executive Assistant

Are you looking to #BePartOfIt at the highest-ranking UK Best Workplace in Europe (TM)? If you have got the talent, the potential, the drive and determination there is a place for you at The Sovini Group.

This position is a permanent opportunity.

As an Executive Assistant, you will be expected to:

• Provide a full range of EA services to the Sovini Group Executive Management Team (EMT), ensuring delivery of an efficient and effective service.
• Provide a complete efficient and confidential EA service to the EMT, including their schedule of work, organisation and facilitation of meetings, appointments and other events as required, including the organising of hospitality events, travel arrangements and accommodation where necessary.
• Prioritise and respond to all appropriate correspondence from internal and external stakeholders and monitor correspondence outcomes.
• Assist in the preparation and production of high-level reports, briefing papers and presentations on behalf of the EMT and ensure strict deadlines are adhered to.
• Undertake a variety of administrative tasks delegated by the EA Manager, EMT or Group CEO and use own independent judgement and initiative.
• Provide appropriate support to other EMT members or Group CEO in instances of leave or other absence of one or more of the EAs.
• Perform any other duties appropriate to the grade as delegated by the EA Manager, EMT or Group CEO.
• Always maintain strict confidentiality and discretion.
• Meet appraisal targets and support the delivery and achievement of overall business objectives and ensure strict deadlines are adhered to.
• Commit to equality and diversity and to promote non-discriminatory practices in all aspects of work undertaken.
• Adhere with the Health and Safety at Work Act to take reasonable care of own health and safety and that of others who may be affected by their acts and omissions.

To be successful in an Executive Assistant role, the skills you will need:  

• Diary management including setting up and facilitating virtual/face to face meetings.
• Ability to take notes of complex information and produce accurate minutes.
• Extensive knowledge and experience of using Microsoft Office including Word, Excel, Outlook.
• Ability to meet strict deadlines with excellent organisational skills.
• Ability to work on own initiative.
• Ability to maintain confidentiality and discretion in all aspects of work and aware of GDPR.
• Ability to prioritise and manage workload within a constantly changing environment.
• Willingness to work with the team to cover for service requirements and to ensure the team is adequately staffed during working hours.
• Extensive knowledge and experience of using Microsoft Office including Word, Excel, Outlook.
• Excellent communication skills, able to communicate across multiple channels including Microsoft Teams, Face to Face and Email.

Experience or Knowledge of the below would be advantageous but not essential:

• Business Administration Qualification or equivalent.
• RSA Stages I and II in Typing or Word Processing or equivalent.
• Previous experience of providing EA/secretarial support to multiple senior management.
• Experience of audio/copy typing.
• Event management.
• Able to use document management systems.

So, if you are looking for an Executive Assistant role with:

• Competitive salary – £32,635.00
• Hours – 36 per week (Monday-Friday)
• Agile working (Ability to work where you want and when you want, based on work commitments).
• 28 days holiday increasing with service.
• Cycle 2 Work Scheme.
• Group personal pension scheme.
• Life Assurance.
• Career development opportunities.
• Corporate discount scheme.
• Staff well-being and ‘feel-good’ programme.

Apply online via our website today! We welcome applications from everyone.

Please note we do not accept approaches from recruitment agencies and only applications made via our website will be accepted.

Closing date – 16^th October 2023

Job Categories: Equal Opportunities. Job Types: Full-Time. Salaries: 20,000 - 40,000.

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