Job Description

Qualifications: Five years management experience in non-profit agency / organization
or for-profit business with emphasis on strong fiscal policies, grant management,
monitoring profit and loss, and staff / volunteer management. Minimum four-year degree required. Proven performer in: fiscal management; resource development and
maintenance; agency and program planning, public relations, and interpersonal
relationships, including demonstrating tact, diplomacy and maintaining confidentiality. Strong written, oral and presentation skills essential. Competency in diversity, equity and inclusion and the ability to interact respectfully with diverse populations. Technological proficiency in database management. Ability to develop efficient processes and procedures and establish effective policies. Knowledge of the foster care and CPS system.
Responsibilities:

Administration
1. Perform overall management of the agency and all aspects of the agency’s
operations.
2. Act as the official Voices for Children staff representative; make presentations
and coordinate public relations events throughout the VFC service area. Help
recruit volunteer advocates and board members, lead and guide efforts to
increase public awareness of VFC programs and actively participate in agency
fundraising activities.
3. Conduct personnel management tasks including overseeing volunteer
recruitment, training, retention, and consultation; provide staff and volunteer
consultation as needed; maintain awareness of cases and volunteer case
assignments; conduct regular staff meetings; create and implement staff
development plan; hire and supervise administrative and management staff;
write and revise staff job descriptions; conduct and document yearly staff
performance evaluations for direct reports.
4. Serve as liaison between board and staff.
5. Ensure the maintenance of all Personnel files and records according to VFC
policy and the most recent employment and nonprofit legal guidelines.
6. Ensure agency and program compliance with federal, state and CASA association
policies and procedures; ensure timely and appropriate communication with
courts, CPS, and attorneys in the child protection system; regularly evaluate the
program and recommend modifications and improvements; provide input on
volunteer recruitment, training and retention materials.

Board Relations
1. Reports to the President of the Board; confers with such other Board
officers or committee chairs as is appropriate.
2. Maintain open and frequent communication with board and board committees.
3. Educate the board on resources and responsibilities available through Texas
CASA.
4. Prepare information for board packets and attend board meetings. Ensure Board
Treasurer has financial statements for review, prepare board agenda and
coordinate with Board President on meetings.
5. Work with board recruitment committee to engage new board members from
the community and arrange and conduct (with other senior staff as appropriate)
new Board member orientation.
6. Support board in efforts toward achieving the diversity and inclusion goals set
out for board membership.

Financial Management
1. Conduct fiscal management tasks including management of day-to-day fiscal
functions; submit monthly and quarterly financial reports to grantors, as
required; review and approve all monthly and quarterly reports and
documentation to substantiate financial reports; submit expenditures for
reimbursement and accounting; With bookkeeping and the treasurer, help
develop and administer the VFC budget as approved by the Board.
2. Provide oversight of additional financial activities, to include (but necessarily be
limited to) reviewing VFC insurance policies and overseeing policy renewal
(s); provision of tax statements and filing of returns; initiating periodic
reports to the Board.
3. Establish required financial controls to ensure separation of duties in handling of
funds.
4. Develop written policies to support agency handling of expenses, bank
accounts, credit card authorizations and other expense-related items. Monitor all
financial activities regularly to identify and minimize risks of inappropriate fund
use.
5. Provide the Treasurer, Finance Committee, and VFC Board with monthly financial
information to include current month P&L, YTD P&L, Balance Sheet. Identify
areas of concern, point out discrepancies or changes from previous reports and
respond to questions as appropriate.

Funding
1. Prepare, or direct the preparation of, all grant applications in compliance with
state, federal and Texas CASA Standards. Ensure all reporting, reimbursements
and program data are accurate and submitted in a timely manner.
2. Identify local, state and private foundation grant opportunities.
3. Oversee resource development and maintenance tasks including creating or
assisting in the creation of fundraising events or activities; writing or assigning
writing of grants; developing and maintaining a donor base for monetary and
non-monetary resources; developing and maintaining donor tracking system; and
developing and maintaining agency relationships.

Agency Planning and Policy Development
1. Develop, and share with the VFC Board, staff and volunteers, annual short and
long term operating and strategic goals and objectives.
2. Review VFC marketing, social media, web site, and all other public awareness /
public relations messages to ensure consistency with the VFC mission, vision and
values.
3. Review and develop policies and procedures for the efficient and effective
functioning of the program.
4. Submits policy development or proposed changes for Board approval.
5. Communicates policies and procedures to staff and volunteers.

Stakeholder Relations
1. Establish and maintain good working relationships with service area judges,
legislators, attorneys’ offices and other officials in support of the CASA
role.
2. Create a working agreement with local courts of jurisdiction.
3. Develop and maintain relationships with all appropriate groups, agencies and
organizations, and all other child advocacy agencies and community service
organizations.
4. Advocate for CASA in the community

How to Apply

Job Types: Full-Time. Salaries: 60,000 - 80,000.

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