Job Description

Who we are: Groups360 is a marketplace enabling more efficient commerce in group travel. Through its innovative technology, Groups360 reduces cost and complexity for both suppliers and consumers of group meeting services. This innovative, high-growth company seeks individuals with a team orientation, high work ethic and passion for solving customer obstacles.

Why you want to work for us: Groups360 strives to be an employer of choice, we offer competitive salaries, uncapped potential and we contribute to the cost of the fantastic benefit We offer: Medical, Dental & Vision, HSA/FSA, Commuter Benefits, EAP and online discounts to a variety of goods and services, including identity theft protection, pet health insurance, travel, electronics, gifts, household needs and more!

We are looking for: Go-getters! People ready to move fast, be a part of something special! Are you a self-driven individual that likes to step up and take the reins of their respective position on a team? Do you like to make a difference? Would you like an opportunity that allows you to put your stamp on things? Do you like to know that you are on a team that values your contribution? Do you like knowing that you are appreciated and recognized for your individual contributions to the team? If you answered yes to the above questions, we would love to speak with you further about a career changing opportunity for the position outlined below.

The role: The Event Specialist is an integral part of our internal sales team.  The Event Specialist will be responsible for producing, managing, and supporting our company events. The highly organized team member will handle our event calendar, coordinate event marketing and deliverables, scheduling of internal attendee support, event logistics and support, invoice/billing management, and reporting. Events include attendance at tradeshows and conferences, company events and sponsorships, webinar and podcast appearances, and internal customer conferences.

What you will do:

• Partner with the Marketing team and stakeholders to define strategy and event requirements. Acting as the key liaison to vendors for Groups360 events.
• Guide the planning and execution of Groups360’s annual customer events.
• Participate in the scheduling and production of tradeshows and virtual events.
• Partner with internal stakeholders in the planning and execution of other Groups360 events as required.
• Manage event logistics: venue communications and planning, booth coordination and delivery, marketing plans and deliverables.
• Promote events through marketing channels such as social media, email and advertising.
• Participate in trade shows and events.
• Gather and ship marketing and promotional materials for events.
• Provide overall administrative support to the Sales and Customer Success Teams.
• Create and manage event calendars, schedules and staffing plans for event support.
• Track and manage event activities, budgets and invoices.
• Develop reporting, event summaries and pre-event announcements.
• Conduct post-event evaluations to determine how future events could be improved.

Education and experience:

• Bachelor’s degree preferred or equivalent work experience.
• 2 – 4 years’ experience as an Event Coordinator, Conference Coordinator or similar role.
• Excellent organization skills and experience with project management.
• Ability to manage multiple projects and work assignments.
• Excellent customer service skills in addition to an attitude for quality service delivery.
• Must be a self-starter and able to independently move projects forward, prioritize tasks and meet deadlines.
• Scheduled travel required.
• Other qualifications as required.

Additional eligibility qualifications:

• Excellent verbal, written and group communication and presentation skills; ability to utilize communication skills to effectively influence across functions and business units as well as across different leadership levels.
• Excellent organizational & analytical skills and ability to multi-task in a fast-paced environment.
• Results-driven and execution-oriented personality, ready to take ownership and get results.
• Strong empathy for customers and a passion for revenue and growth.
• Proficiency in Microsoft Office 365 Suite: Word, Excel, PowerPoint, Project, SharePoint.

Core Business Hours: 8:00 a.m. to 5:00 p.m. M-F; these hours may vary depending upon your position and work requirements.

Status: Full-time, Exempt

Location: Brentwood, TN

(Company will not sponsor C2C or Work-related Visas)

Groups360 is proud to be an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law. All employment is decided on the basis of qualifications, merit, and business need.   

How to Apply

Job Categories: Equal Opportunities. Job Types: Full-Time. Job Tags: #eventspecialist, Events, and Nashville. Salaries: Not Disclosed.

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