Job Description

Department: Finance and Operations
Status: Full-Time, Exempt Position [$129,750- $156,517]
Location: San Francisco, CA (remote considered)
September 2022

The Director of Finance and Operations (DFO) is a key member of National Center for Lesbian Right’s (NCLR) senior management team. The DFO reports to the Executive Director and interacts regularly with members of the Board of Directors. The DFO provides strategic financial leadership, in partnership with the Board of Directors, senior management, and the finance committee to support and improve NCLR’s long-term financial health. The DFO is accountable for ensuring that all of NCLR’s operating systems are robust and reliable. The DFO will also lead the on-going implementation of new systems and roles to help lead NCLR to the next stage of its tactical and strategic growth.

The Director of Finance and Operations will be expected to:

• Know NCLR – its people, mission, culture, programs, operations, base of financial support and its potential – and work collaboratively with staff to integrate good finance and administrative practices throughout the organization.
• Establish strong working relationships with the Executive Director, Deputy Director and Director of Philanthropy so that, in partnership, sound budgets, fundraising plans, activities and strategies are developed and implemented.
• Oversee all accounting, reporting, budgeting, compliance, Human Resources, and office functions. The DFO will supervise the Finance and Operations Manager and Office Manager.

ONGOING RESPONSIBILITIES:

Fiscal Management

• Participates in the preparation, execution, and monitoring of an annual operating budget of approximately $6 million
• Prepares monthly financial statements for NCLR’s Treasurer and Finance Committee.
• Provides budget variance reports by department
• Oversees, reviews, and monitors cash flow and cash flow projections
• Reviews and releases all weekly account payable (AP) transactions
• Reviews, revises, and maintains internal accounting controls and procedures
• Produces and reviews all financial reports, monthly and year-end
• Processes invoices and prepares checks for signatures (as necessary)
• Supports Development & Finance & Operations Departments in reconciling all investment and bank accounts weekly and monthly
• Directs contract Bookkeeper, and supervises the Finance and Operations Manager, and the Office Manager in their execution of all accounting functions, authorizes and audits expenditures and accounting entries, and ensures proper internal financial controls
• Monitors overall and departmental budgets
• Reviews and approves all reimbursements and fund requests
• Processes all inter-account bank & investment transfers
• Along with the Development Department, oversee systems for tracking progress, earnings and expenditures for contracts and grants, including invoicing and grant financial reporting, and regular reconciliation of finance income and Development database entries
• Provides reports for restricted grants as scheduled
• Support and develop relationships with outside fiscal experts (accounting firm, auditor)
• Oversee the preparation of IRS, state, and local taxes and reports (prepared by outside firm)
• Maintain the fiscal policies and procedures handbook and practices
• Facilitate preparation of annual independent audit

Human Resources

• Oversee HR Consultant’s management, maintenance, and development of all benefits, including annual open enrollments
• With HR Consultant, process new hires and terminations.
• Manage employee personnel files
• Work with the Executive Director and contract employment attorney to ensure NCLR’s compliance with applicable federal, state, and local labor laws
• Work with the Management Team in overseeing annual revisions to the employee handbook, in consultation with employment attorneys
• Work with the contract employment attorney to ensure that all human resource-related matters are handled appropriately and in compliance with applicable local, state, and federal regulations and laws
• Work with the Executive Director and the employment attorney or HR Consultant to develop and implement any needed internal HR programs

Operations Management

• Supervise the Office Manager and the Finance and Operations Manager
• Oversee the work of the Office Manager and Finance and Operations Manager in managing all NCLR’s physical office and technological footprint
• Ensure that NCLR remains compliant with all 40+ state charitable registries
• Review all payrolls and is responsible for all personnel files

Other

• Serve as a member of NCLR’s senior management team
• Meet monthly and work closely with our Board Treasurer and Finance Committee
• Manage and/or execute special research and other projects related to NCLR’s mission

REQUIRED EDUCATION, EXPERIENCE AND SKILLS

• Minimum education or equivalent experience: Bachelor’s degree in business, accounting, finance, or related discipline, or comparable work experience. MBA/Accounting or CPA is an advantage
• Minimum experience: five to seven years of finance experience, preferably in a nonprofit, or legal setting
• Understanding of nonprofit finance and accounting
• Substantial experience with budget planning and development
• Ability to work effectively with the entire management team and ensure that directors understand their financial and budgetary responsibilities
• Human Resources experience in the areas of compensation, benefits, staffing, organizational development, and employee relations
• Ability to present information effectively and respond to questions from different internal and external audiences
• Excellent computer skills. Proficiency in QuickBooks, Excel, Outlook and Word
• Excellent writing skills
• Flexibility and the ability to work in a small and friendly office environment where each employee assumes multiple responsibilities
• Practical knowledge of Federal and California employment law is an advantage
• Experience supervising a team

REQUIRED QUALITIES

• Commitment to NCLR’s mission and programs and strong awareness of LGBTQ communities and issues
• Excellent project management skills; able to balance multiple competing priorities
• Excellent organizational skills and attention to detail required
• Resourceful and flexible
• Excellent communication skills; diplomatic.
• Ability to maintain a positive attitude in a fast-paced environment
• A team player who is willing to take on additional duties and responsibilities as needed

How to Apply

Job Categories: LGBT. Job Types: Full-Time. Salaries: 100,000 and above.

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