Job Description

Salary

£19,044 – £22,405 per annum (plus benefits).

Summary

Join an integral part of the UK’s Defence and play your part in the procurement and in-service support of all our armed forces’ equipment, from fighter jets, armoured vehicles, submarines and aircraft carriers, to clothing, food, and ammunition. If you have the pride, passion and commitment to be part of an exciting organisation at the forefront of supporting our country’s armed forces deliver on operations at home and abroad, then apply online now!

Job description

Corporate Services offers a challenging and stimulating variety of work in both delivery and support teams. The function utilises the expertise of eight specialisms that collectively enable the operational day-to-day running of the business to ensure that DE&S/SDA delivers its objectives and maintains compliance with the requirements of being part of a Department of State. We cover: Business Support; Comms, Media & Marketing; Infrastructure & Estate Management; Policy Profession; Sales & Disposals; Occupational Health, Safety & Environment; Quality Management; and Security.

A progressive opportunity has arisen for Business Support within our Head of Establishment (HoE) Team at DE&S Donnington. Working in the Estates and Facilities Office, you will be significant in assisting with the procurement of office consumable stores, products, equipment and services. Acting as a focal point for maintaining the Estates and Facilities Management and Infrastructure Management records, you will be key in providing administrative and physical support to the Head of Establishment Team.

You will be providing effective and high-quality clerical support, office management and administration, to ensure the team conducts business as efficiently as possible. Most importantly, as part of the team, you will be helping to ensure that the DE&S Donnington maintains a safe, secure and legally compliant place of business on behalf of the Ministry of Defence.

Responsibilities

In this dynamic position, responsibilities will include:

• Producing and preparing accurate meeting materials on time; including agendas, printing and flagging briefing packs and presentations.
• Manage the logistics of meetings and visits, including travel and accommodation.
• Conduct accurate and efficient information management tasks such as filing and recording of spreadsheet expenses.
• Attend meetings with/for the Delivery Manager to record minutes and actions. Represent DM at meetings and on site, as required.
• Manage other administrative tasks, assist drafting Business Cases and Statements of Need to procure office equipment, Services, Functions and New Works Delivery.
• Assist in establishing and maintaining stakeholder networks across the Head of Establishment Team’s business contacts and work colleagues (internal and external to DE&S). Dealing with contractors and multiple team working groups and liaising with Stakeholders.
• Online ordering of consumables stores for HoE Team and supported dependant teams across site, maintaining capability to function.
• Work with the Delivery Manager to understand the business need and objectives to build a cohesive and efficient working relationship.
• Carry out other reactive ad-hoc tasks as required by the Delivery Manager.
• Assist Building Officer as their deputy within the workplace. Reporting and recording of routine repairs and responses.
• Note: An amount of manual handling and carrying out ‘self-help’ work is involved in this position

Due to the scale of the site and the large area and the need to travel between MoD sites, the ability to drive would be beneficial.

This is an excellent opportunity to join a supportive and collaborative team in a defence environment.

What you will be assessed against
To be found successful you must demonstrate the following essential criteria:
• Excellent and demonstrable IT skills particularly Microsoft Office
• The ability to work autonomously and as part of a collaborative team
• An effective communicator, both verbally and written, with strong interpersonal skills
• The ability to carry out tasks following written instruction
• Minimum of 5 GCSEs or equivalent Level 2 qualification or higher.
It would benefit your application should be able to demonstrate the following desirable criteria:
• An appreciation of facilities and the importance of site management
• Full UK driving license

If you are invited to an interview, you will be assessed against the following technical competencies:
• Computer skills
• Administrative support

If you are invited to an interview, you will be assessed against the following behaviours:
• Working together
• Delivering at pace

What’s in it for you?
You will receive a generous benefits package including market leading employer pension contributions of around 21% of your salary (not including any personal contribution), annual bonuses, a flexible working pattern to fit you where possible, 25 days holiday +1 additional day every year you work up to 30 days with opportunity for movement and promotion. Some of our sites include an onsite gym, onsite restaurants, cafes and much more.

Find out more about what we offer by clicking here

Applicants should be aware that any move across the Civil Service may have implications on an employee’s ability to carry on claiming childcare vouchers.

About your team
Corporate Services Group (CSG) is pivotal in enabling effective business operations. We are a professional body of people who undertake a diverse range of challenging activities which are integral to Defence procurement and support. CSG are represented in every area of the organisation enabling the successes of DE&S.

Benefits

Please find ‘The Little Book of Big Benefits’  here

This post is not eligible for relocation allowances.

Things you need to know

Security

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check.

People working with government assets must complete basic personnel security standard checks.

Selection process details

Simply click on the apply button to create an account and upload your CV which clearly demonstrates the following areas (which you will be assessed against):
• Key Achievements
• Relevant Experience
• Applied Knowledge and Skills
For additional guidance on writing a CV for DE&S, please click here

Firstly we’ll check that you meet the essential criteria that are listed for the role. If you do, we’ll then carry out a more detailed review of your CV to see if your qualifications and experience are a good match for the role(s).
If you’re successful, we’ll invite you to an interview so you can meet us, discuss your Key Achievements, Relevant Experience and Applied knowledge & Skills. In addition to the above, you’ll also be assessed against a technical competence and the listed behaviours, aligned to ourDE&S Behaviours which can be found attached at the bottom of the page.

Feedback will only be provided if you attend an interview or assessment.

Nationality requirements

Open to UK, Commonwealth and European Economic Area (EEA) and certain non EEA nationals. Further information on whether you are able to apply is available here.

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission’s recruitment principles.

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

How to Apply

Job Types: Full-Time. Job Tags: Admin, Business Support, Shropshire, and Telford. Salaries: 20,000 - 40,000.

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