Job Description

Job ID: 46283

Job Category: Finance, Accounting & Purchasing

Division & Section: Purchasing & Materials Management, Purchasing Client Services

Work Location: City Hall, 100 Queen St. W, Toronto (Hybrid, 2 days in office)

Job Type & Duration: Full-time, 5 Permanent & 2 Temporary (12 months) vacancies

Hourly Rate and Wage Grade: $39.14 – $42.88, Wage Grade 11

Shift Information: Monday to Friday, 35 hours per week

Affiliation: L79 Full-time

Number of Positions Open: 7

Posting Period: 26-Apr-2024 to 16-May-2024

The Purchasing & Materials Management Division is a critical function within the City of

Toronto’s complex multi-site, multi-division and multi-stakeholder environment, partnering with all City divisions, designated agencies and corporations in order to procure goods and services at the best value. As part of its commitment to ensuring open, fair, equitable and accessible business processes and practices, the Division utilizes a fair and transparent procurement process, provides leadership and quality customer service, and implements the highest standards of business ethics across the organization.

Job Description

As a member of the Corporate Purchasing and Materials Management team, the Corporate Buyer will be responsible for the development, drafting, tendering, and leading evaluations for various formal procurement solicitations such as Request for Quotations, Request for Proposals, , Tenders, Non-Completive Procurement, etc. Utilizing a centralized and electronic procurement tool: SAP ARIBA, to conduct our e-bidding process to purchase goods and services for the various divisions within the City of Toronto along with designated Agencies, Boards and Commissions.

Major Responsibilities:

• Edits and processes requisitions.
• Collaborates on the preparation of product specifications descriptions/scope of work.
• Identifies appropriate method of purchase and determines whether written competitive tenders, requests for proposals, requests for quotations, requests for expression of interest, requests for pre-qualification and telephone/fax quotation requests are required to ensure that deadlines are not jeopardized.
• Confers with suppliers regarding delivery, quality, etc., to ensure that division and specification requirements are met.
• Operates the City’s electronic purchasing system to process purchasing requirements (e.g. purchase orders, quotation requests, proposal calls, etc.), and to update and retrieve Purchasing information.
• Evaluates summary of bids and ensures that specifications, policies and legal requirements are met, and forwards to user division for recommendation.
• Participates on committees related to City purchasing.
• Interviews sales representatives and visit supplier locations, warehouses, etc., when required.  Prepares purchase orders and related documentation (e.g. price agreements, correction sheets, etc.) from quotations, tenders and proposals.
• Prepares correspondence and administrative reports using word processing and spreadsheet software. Coordinates, organizes, and operates disposal activities including public auctions.
• Conducts training sessions for Associate Buyers.

Key Qualifications:

Your application must describe your qualifications as they relate to:

1. A certificate from a recognized Purchasing program such as Certified Professional Public Buyer (CPPB, Ontario Broader Public Association (OBPA) or an approved equivalent combination of education and/or experience.
2. Practical buying experience, preferably in a municipal environment (i.e. processing quotations, tenders, proposals, contracts, purchase orders).
3. Experience with computerized purchasing systems, i.e., SAP – Purchasing module, SAP- Ariba (electronic e-bidding) etc.
4. Considerable experience and proficiency in Microsoft Word and Excel.

You must also have:

• Knowledge of the principles, practices, and procedures of procurement.
• Knowledge of various Acts and regulations governing the public purchasing function (e.g., Sale of Goods Act, Workplace Safety and Insurance Act, City of Toronto Fair Wage/Labour Trades regulations, Federal and Provincial Sales Tax regulations, etc.).
• Highly developed oral and written communication skills, at all organizational levels.
• Highly developed interpersonal skills to work effectively with other staff and members of the public
• Ability to work independently, as well as part of a team environment.
• Good understanding of customer services and handling of conflict in an effective professional manor

The following are considered assets:

• Good knowledge of the products and services used by the City and designated Agencies, Boards and Commissions, and appropriate sources of supply for same, an asset.
• Knowledge of City of Toronto Purchasing and Financial Bylaws.
• Knowledge of Purchase Order Amendment and Option Period Renewal procedures.

Social and Environmentally Responsible Procurements:

Through its procurement process, the City of Toronto is committed to creating jobs and driving inclusive economic growth through the City’s Social Procurement Program which encourages supplier diversity and the implementation of workforce development. Learn more about the City’s Social Procurement Program on the City’s website at: https://www.toronto.ca/business- economy/doing-business-with-the-city/social-procurement-program/

In addition, The City is also committed to increasing the development, awareness and purchase of environmentally preferred products that are less harmful to the environment. Learn more about the City’s Environmentally Responsible Procurement Policy at: https://www.toronto.ca/wp-content/uploads/2017/08/8e27-environment_procurement.pdf

How to Apply

Job Categories: Equal Opportunities. Job Types: Full-Time. Salaries: Not Disclosed.

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