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23 Apr 2021

Temporary Coordinator, Festival Programming

TIFF Careers – Posted by Toronto International Film Festival –  Toronto, Ontario, Canada

Job Description

COORDINATOR, FESTIVAL PROGRAMMING

Contract 

Full-time 

Festival Programming

 

TIFF is a charitable, cultural organization dedicated to presenting the best of international and Canadian cinema and creating transformational experiences for film lovers and creators of all ages and backgrounds in our home – TIFF Bell Lightbox. Our mission: To transform the way people see the world, through film.

TIFF is committed to embracing diversity and treating all individuals with respect, dignity and fairness by removing physical, social and economic barriers to participation.

 

We encourage you to reflect on the land that you are on, who the traditional keepers of the land are, what the treaty relationship is, or if it’s unceded territory. TIFF is located on the Treaty Lands and Territory of the Mississaugas of the Credit and the traditional territory of the Anishinaabe, the Wendat, and the Haudenosaunee. We are grateful to work on this land.

We are currently hiring for the position of:
COORDINATOR, FESTIVAL PROGRAMMING

Reporting to the Manager, Festival Programming, the Coordinator will provide administrative, project coordination and programming operations support to the Festival Programming department.

RESPONSIBILITIES:

  • Enter, maintain and reconcile a large volume of film information and statistics in our film database and across key spreadsheets and documents ensuring accuracy and conducting research as needed
  • Create film and guest invitations; build and send film invitation packages in a timely manner
  • Participate in film scheduling processes, including data-entry and proofing, conflict checks, schedule letter creation, and notification protocols
  • Review film and schedule information for key publications, press releases and online platforms to ensure accurate external representation
  • Promote positive stakeholder relationships by providing excellent service to internal teams, programmers, and external stakeholders
  • Assist the department in other projects, including diversity and inclusion initiatives, rejection letters, coordination for pre-recorded content, online screening platform protocols, awards and jury management, Festival presentations creation, and event planning and execution
  • Collect and maintain statistics on invited Festival films and create relevant reports
  • Write detailed post-mortem report and update department documents

 

 

CONTRACT DATES:

  • May 24, 2021 to September 19, 2021 (including weekends July 26 to August 15)

 

MINIMUM REQUIREMENTS:

  • 2+ years experience in project coordination, business or arts administration
  • Experience handling large volumes of data or information with accuracy
  • Detail and process-oriented with strong administrative and organizational skills
  • Advanced knowledge of Microsoft Office Suite, specifically Excel, Google Suite, and relational databases (experience with Artifax considered an asset)
  • Ability to work effectively both independently and in a team environment
  • Mature personal judgment, exhibiting a high level of professionalism, diplomacy, and confidentiality
  • Ability to handle difficult situations and people with aplomb and grace
  • Desire and ability to take initiative and coordinate projects
  • Ability to work and respond well in fast-paced and high pressure environments with a flexible schedule, including evenings and weekends during peak periods leading up to the Festival
  • Familiarity with the film industry and international cinema
  • Fluency in a second language considered an asset
  • Previous experience in a festival setting considered an asset
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How to Apply

  • All applications must be submitted online through TIFF’s Career Centre.
  • Please upload your cover letter and resumé as one PDF, before the deadline of Monday, May 3, 2021.
  CLOSING: All applications will be considered; however, in support of our commitment to diversity and inclusion, priority will be given to Indigenous and Black candidates. Candidates must be legally able to work in Canada. TIFF regrets that it is unable to sponsor employment Visas; however, TIFF considers and welcomes individuals on time-limited Visa status for this position. For consideration to those on time-limited Visa status, your Visa must allow you to complete the full contract.   Please send any questions via e-mail only to careers@tiff.net.   TIFF is committed to fostering an inclusive and accessible environment where employees feel valued and respected, and where every employee has the opportunity to realize their potential. As such, we welcome and encourage applicants who identify as racialized persons, Indigenous persons, persons with disabilities, and persons across the spectrum of sexual orientation and gender identities. If you are a person with a disability and require accommodation and/or assistance during the application process, please contact us in advance at careers@tiff.net or 416-599-8433 x2013. We strive to provide reasonable accommodations whenever requested.

Job Categories: Equal Opportunities. Job Types: Temporary. Salaries: Not Disclosed.

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