Job Description

Coordinator, Divisional Program Support

Health Services, Health Strategy, Planning and Partnerships (HSPP)

Status: Contract Full Time, ending March 31, 2026

Salary Range: $67,772 to $84,714 per annum + comprehensive benefits 

Work Mode: Hybrid*see below for more details about this work mode

Location: 7120 Hurontario Street, Mississauga

Hours of work: 35 hours per week

Who we are:   HSPP is a central Division within Health Services that provides critical enabling supports and strategic leadership across the Health Services department. The Health Equity, Partnerships and Innovation (HEPI) team provides backbone support from key community initiatives, including Peel’s Community Safety and Well-being Plan and Health Services’ approach to health equity.  This role reports to the Program Director, HEPI and provides support across HSPP along with specific support to the HEPI team.

What you will do in this role:  

• Coordinate all administrative duties across the HSPP divisions, required to support the HSPP team
• Organize, coordinate and carry out established activities in each division’s day-to-day business, various projects and planning activities within HSPP
• Organize and coordinate administrative assistant and administrative support staff in an efficient and effective manner, streamlining processes and work
• Prepare correspondence, reports, letters, and facilitate meetings as required to ensure the smooth flow of information and responses to clients and staff
• Assist with budget monitoring, including the compiling and tracking of divisions financial reports and data throughout the year for budget purposes
• Prepare, coordinate and respond to requests for data and information from councillors, other divisions and departments, ministries, provincial agencies, colleges/universities, and local organizations
• Develop and maintain collaborative internal and external working relationships
• Address internal and external enquires regarding the work of the division,  be the contact for information on HSPP, including councillor inquiries
• Conduct research, keep abreast of current issues related to the division to identify and initiate actionable items, ensure follow up and timelines are met
• Prepare correspondence and create reports by compiling data, creating spreadsheets, processes, and databases and create responses, memos, emails, presentations on various topics, and other documents using program or regional policies and procedures on an ongoing basis
• Prepare and coordinate divisional updates, ensuring items are communicated, as appropriate to management and staff
• Generate and maintain internal reports i.e. organization charts
• Provide program support to the division’s strategic initiatives, i.e., culture and wellness, and various other committees including preparing agendas, minutes, identifying action items and follow up
• Support special projects and coordinate special events, meeting logistics, conferences and other responsibilities as required
• Manage the director’s schedule by following up with meeting organizers, suggesting alternative communication (conference calls, action memo etc.) if necessary, suggest materials to be pre-sent; prepare full meeting/conference preparedness packages
• Manage the director’s office time through prioritizing, organizing and scheduling appointments, email, meetings, deadlines etc., efficiently throughout the day using current technological aids and tools
• Maintain an appropriate balance of scheduled and working time in calendar balancing a hybrid working environment
• Provide support to various external committees that the director is involved in, including minutes, venue planning, inviting guest speakers
• Ensure speaking and conference attendance requests are vetted with full details; time of speech; expectation of materials (PowerPoint, handouts, etc.); Q&A potential that requires researched information or stats to reference
• Compile and organize information for further analysis and presentation to senior management
• Apply discretion and confidentiality on divisional issues
• Format and proofread documents, manage eScribe process for HSPP for reports for Council
• Other duties as assigned that fall within the scope of the Divisional Support Coordinator

What the role requires:  

• Completion of a post-secondary administrative or business studies program
• Minimum of five years progressive administrative/coordinator support experience
• Combination of education and experience may be considered

Skills/Abilities:

• Excellent verbal and written communication skills
• Proficient in MS Office including Outlook, Word, Excel, and PowerPoint
• Intermediate Peoplesoft skills
• Previous financial / budgeting experience
• Excellent interpersonal and public relation skills to deal with internal and external partners
• Excellent administrative skills supporting senior management
• Previous experience with event planning and demonstrated coordination skills
• Good problem-solving skills and judgement
• Superior research and analytical skills
• Effective planning and organizational skills
• Strong negotiation skills
• Political astuteness with demonstrated tact and diplomacy
• Ability to work in a self-directed manner within a collaborative team environment
• Ability to deal with multiple tasks, shifting/changing priorities and operate with a sense of urgency
• Demonstrate a commitment to diversity, equity, and inclusion through continuous development, modeling inclusive behaviors, and proactively managing bias

Perks @ Peel and why you will love working for us:

• Comprehensive Health, Dental, Vision benefit plan including psychological health, effective start date
• Automatic enrolment into OMERS pension plan
• Accrue Vacation on a monthly basis, starting at 3 weeks per annum
• 3 Paid personal days and floating holidays
• Flexible hours supporting your wellness and wellbeing
• Annual performance review and merit increases based on performance
• Supportive leadership and a culture of respect and inclusion
• Access to tuition reimbursement and learning and development resources

Work Mode & Job Location:  In this role, you’ll enjoy the flexibility of a hybrid work arrangement. This means you’ll have the ability to work off-site and on-site as needed, depending on operational needs at the 7120 Hurontario Street, Mississauga worksite. The frequency of on-site work may vary from week to week, depending on operational demands, which can evolve over time.

It’s important to note that your off-site work location must be within the province of Ontario. This ensures that we’re compliant with all regulations and policies.  Peel Region offers job based flexible hours of work that allows employees to manage personal and professional responsibilities while at the same time ensures business operational needs and customer service expectations are achieved. 

Interview: Our recruitment process will include video conference technology

Kindly ensure to regularly monitor your spam and junk email folders, as important communications regarding your application may be directed there.

If this opportunity matches your qualifications and experience, please apply on-line.

How to Apply

Job Categories: Equal Opportunities. Job Types: Full-Time. Salaries: 60,000 - 80,000.

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