Job Description

• Organizes and coordinates the carrying out of established activities in the division’s day-to-day business, various projects and planning activities as defined and directed to achieving high level objectives
• Controls the Director’s schedule by following up with person(s) organizing meetings and prioritizes, suggests alternative communication when scheduling is tight, suggests materials to be pre-sent, and schedules time in calendar for review of meeting materials
• Manages the Director’s office time through prioritizing, organizing and scheduling appointments, email, meetings, deadlines, etc., efficiently throughout the day using current technological aids and tools.
• Maintains an appropriate balance of scheduled and working time in calendar balancing a hybrid working environment
• Prepares, coordinates, and responds to requests for data and information from councillors, other divisions and departments, Ministries, provincial agencies, colleges/universities, and local organizations, as well as develop and maintain collaborative internal and external working relationships
• Coordinates the divisional administrative support staff in an efficient and effective manner to streamline processes and work within the division
• Address routine enquiries internally and externally regarding the work of the division as a whole and will be the contact for information on Seniors Services Development, including client and councillor inquiries
• Coordinate and support Divisional leadership team meetings, section meetings and project meetings as required, including creating agendas, preparing minutes, and maintaining action logs
• In partnership with the LTC administrative assistant, address routine enquiries internally and externally regarding the work of seniors’ services through a shared inbox
• Prepares various correspondence and reports by compiling data, such as creating and developing spreadsheets, processes, and databases and create responses, memos, emails, presentations on various topics, and other documents using program or regional policies and procedures on an ongoing basis
• Acts as Digital Champion for the Seniors Services Development division
• Performs other duties as assigned that falls within the scope of the Divisional Support Coordinator

What the role requires:

• Successful completion of a post-secondary administrative or business studies
• Minimum of five years progressive administrative/coordinator support experience
• Familiarity with eSCRIBE, HRMS and EIM
• Political astuteness with demonstrated tact and diplomacy
• Experience supporting senior management
• Combination of education and experience may be considered

Skills/Abilities:

• Excellent verbal and written communication skills
• Proficient in MS Office including Outlook, Word, Teams, Excel, and PowerPoint
• Intermediate Peoplesoft and SharePoint skills
• Excellent interpersonal and public relation skills to deal with internal and external clients and stakeholders
• Previous experience with event planning and demonstrated coordination skills
• Good problem-solving skills and judgement
• Superior research and analytical skills
• Effective planning and organizational skills
• Strong negotiation skills
• Ability to deal with multiple tasks, shifting/changing priorities and operate with a sense of urgency
• Ability to work in a self-directed manner within a collaborative team environment
• Demonstrate a commitment to diversity, equity, and inclusion through continuous development, modeling inclusive behaviors, and proactively managing bias

Nice to have: 

• Experience in a health care setting would be considered an asset

Perks @ Peel and why you will love working for us:

• Comprehensive Health, Dental, Vision benefit plan including psychological health, effective start date
• Automatic enrolment into OMERS pension plan
• Accrue Vacation on a monthly basis, starting at 3 weeks per annum
• 3 Paid personal days and floating holidays
• Flexible hours supporting your wellness and wellbeing
• Annual performance review and merit increases based on performance
• Supportive leadership and a culture of respect and inclusion
• Access to tuition reimbursement and learning and development resources

Work Mode & Job Location: In this role, you’ll enjoy the flexibility of a hybrid work arrangement. This means you’ll have the ability to work off-site and on-site as needed, depending on operational needs at the 7120 Hurontario St, Mississauga, ON worksite. The frequency of on-site work may vary from week to week, depending on operational demands, which can evolve over time.

It’s important to note that your remote work location must be within the province of Ontario. This ensures that we’re compliant with all regulations and policies.

Hours of Work: 35 hours per week

The Region of Peel offers job based flexible hours of work that allows employees to manage personal and professional responsibilities while at the same time ensures business operational needs and customer service expectations are achieved. 

Interview: Our recruitment process will include video conference technology

Kindly ensure to regularly monitor your spam and junk email folders, as important communications regarding your application may be directed there.

If this opportunity matches your qualifications and experience, please apply on-line.

How to Apply

Job Categories: Equal Opportunities. Job Types: Full-Time. Salaries: 60,000 - 80,000.

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