Job Description

WSLCB Vision
Safe communities for Washington State.

Mission
Promote public safety and trust through fair administration, education and enforcement of liquor, tobacco, cannabis and vapor laws.
This recruitment is open until filled. The hiring authority reserves the right and may exercise the option to make a hiring decision at any time. We encourage all to apply as early as possible.

This position is currently eligible for telework. This position is required to work in the office one day per week. This may change based on business needs.

Who we are

The mission of the Washington State Liquor and Cannabis Board (WSLCB) is to promote public safety and trust through fair administration, education and enforcement of liquor, cannabis, tobacco, and vapor laws. We search for people who demonstrate a strong work ethic, excellence in customer service, partnering and teamwork, and quality performance.

We want to create a culture that fosters excellence in customer service, open and honest communication, transparency and accountability, data driven decisions, and business-initiated process improvement.

Our commitment to DEIB

The WSLCB strives to promote Diversity, Equity, Inclusion, and Belonging (DEIB) in all aspects of our work. This includes a commitment to our workforce and external stakeholders.

It is our mission to build, educate, and inspire an inclusive environment that recognizes, respects, and celebrates diversity in the workplace and in the community we serve. We are committed to maintaining a thriving culture where employees and those we serve feel safe and accepted regardless of education, background, or beliefs. As a WSLCB team member, you will have opportunity to join statewide business resource groups (BRGs) such as, Rainbow Alliance and Inclusion Network, Veteran Employee Resource Group, Latino Leadership Network, Blacks United in Leadership and Diversity, Disability Inclusion Network, Washington Immigrant Network and Hawaiians, Asians, and Pacific Islanders Promoting an Empowerment Network.

The WSLCB Finance Division is announcing an exciting opportunity for a Contracts Specialist 3 position in Olympia, WA. This position reports to the Contracts, Procurement and Risk Manager in the WSLCB’s Finance Division. The position serves and complements the WSLCB’s mission and goals by providing contract and procurement assistance to the Liquor and Cannabis Board divisions to ensure the Agency is maximizing its position in Procurement and Contracting.

In this role, you will perform professional contract and purchasing administration with responsibility in the negotiation and preparation of complex contracts, interagency agreements, data share agreements, leases, letters of understanding, procurement of goods, equipment and services for the Agency and ensure that all acquisition of goods and services are compliance with applicable state and federal laws, rules and agency administrative policies.

If you have an interest in contracts and procurement with a focus on process improvement, we encourage you to apply to be a part of the WSLCB team!

WSLCB provides a modern work environment and excellent benefits including:

• A comprehensive benefits package (including but not limited to Medical/Dental/Vision, Long Term Disability, Life Insurance etc.)
• Paid Vacation, Leave, and Holidays
• Tuition Waiver (enrollment in courses at state universities/colleges on a space availability basis – all or a portion of the tuition/fees may be waived for state employees)
• Tuition reimbursement (courses taken with prior approval in order to further employee’s career development with the WSLCB)
• Training and career development programs (including online courses and LinkedIn Learning)
• A healthy work/life balance (this may include flexible/alternative work schedules and telework/remote work opportunities, when possible)
• Employee Assistance Program – confidential program created to promote the health, safety and well-being of public service employees
• Generous wellness program (we offer reimbursements for certain fitness related activities)
• Onsite exercise facility (for employees working at WSLCB Headquarter Building in Olympia)
• Infants at Work Program to promote parent and infant bonding, parental well-being and healthy infant development. Depending on your job duties, work location and supervisor approval, eligible employees who are new mothers, fathers or legal guardians can bring their infant (six weeks to six months) when they return to work.
• Free parking

Duties

Some of the duties you will perform are:

• Provide consultation and technical assistance to agency staff on matters relating to developing, managing, and monitoring contracts to assure compliance to procurement rules and policies.
• Work with staff to ensure specifications and performance standards are well defined and do not restrict competition.
• Prepare evaluation criteria for bid evaluations; analyzed and evaluated returned bids and/or proposals and determined compliance.
• Provide expert technical assistance to department programs and staff members on State rules and regulations, Agency policies, guidelines, and procedures involved in contracting for goods and/or services.
• Negotiation and preparation of complex contracts, interagency agreements, data sharing agreements, leases, and letters of understanding to provide or obtain services or goods for the agency, including technical contract support activities such as contract cost price analysis, contract compliance administration or contract property administration.
• Negotiate with parties to any contract, agreement, etc., on terms and conditions establishing reasonable cost levels, equitable fees and profits, reporting dates and alternative proposals; coordinate the evaluation of bids and proposals with specialists who are concerned with the scope of the program.
• Assure compliance with the terms of contracts and resolve problems concerning the obligations of either the State or private concerns; settle contractor claims.
• Manage entire formal solicitation process including ECMS, solicitation document creation, defining scope with customer, procurement schedule management, evaluation, award, and contract file audit.
• Perform ongoing contract and contractor evaluations to ensure that goods and services are delivered or performed in accordance with contract requirements and contract prices remain competitive with the general market.
• Originate and finalize competitive solicitation documents incorporating necessary steps to finalize contracts for long term agreements and or one-time purchase.
• Conduct agency-wide purchasing activities to include contract negotiations and development, direct buy, competitive solicitations and sole source acquisitions for goods and services.
• Provide purchasing support to agency staff as well as work directly Department of Enterprise Services and other state agencies as necessary.
• Evaluate bids or proposals and determines compliance with procurement requirements, including but not limited to technical specifications, life cycle costing, the Environmental Protection Agency’s recycled content guidelines, instate reciprocity, minority and women business enterprise participation and price.
• Determines appropriate course of action/procurement methodology including but not limited to competitive bids, sole source acquisitions, and requests for proposal or direct negotiations.
• Communicate with vendors on status of billing, orders, price adjustments, returns and agreements.
• Responsible for purchasing goods and services, including small purchases and larger purchases that involve complex procurement activities.

Qualifications

Required Qualifications:

Experience for required qualifications can be gained through various combinations of formal professional employment and educational experience. See below for how you may qualify.

Option 1:

Seven (7) years of professional experience in negotiating, administering or terminating government contracts, contract property management, contract cost or price analyses, or contract compliance administration.

Option 2:

An Associate’s degree in business administration or closely allied field AND

Five (5) years of professional experience in in negotiating, administering or terminating government contracts, contract property management, contract cost or price analyses, or contract compliance administration.

Option 3: 

A Bachelor’s degree in business administration or closely allied field AND

Three (3) years of professional experience in in negotiating, administering or terminating government contracts, contract property management, contract cost or price analyses, or contract compliance administration.

Option 4:

A Master’s degree or higher in business administration or closely allied field AND

Two (2) year of professional experience in negotiating, administering or terminating government contracts, contract property management, contract cost or price analyses, or contract compliance administration.

Desired Qualifications:

• Experience in working with information technology contracts and/or procurements.
• Experience in working with Washington state agency contracting and procurement practices which includes drafting, managing, monitoring, or analyzing contracts, and procurements.
• Experience in applying the state and federal laws, rules and policies pertaining to contracting and procurement practices for specific contract and procurement types such as professional, purchased and client services, data sharing agreements, interagency agreements, direct buys and competitive solicitations.
• Familiarity with DocuSign, SharePoint or other content management systems.
• Experience drafting solicitations and contracts.
• Demonstrated ability to work creatively with others to effectively solve problems.
• Work within a team environment, utilizing excellent interpersonal skills.
• Maintains effectiveness when experiencing major changes in work tasks.
• Demonstrated ability to write clearly and concisely.
• Excellent communication skills including the ability to clearly convey information and ideas.
• Uses effective listening skills to understand and learn.
• Maintain confidentiality both inside and outside of the workplace.

Supplemental Information

1. Completed online application.
2. Current Resume.
3. Letter of Interest describing how you meet the specific qualifications for the position.
4. Three professional references to include a current or recent supervisor with email addresses and phone numbers.

**A resume will not substitute for completing the “work experience” section of the application.

The information provided in your application and supplemental questionnaire must support your selected answers in the supplemental questions. Responses not supported in your application will disqualify you for consideration of employment from this recruitment.

Prior to a new hire, a background check including criminal record history will be conducted.  Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.

Other
Applicants for employment with the Washington State Liquor and Cannabis Board should also be aware of RCW 66.08.080, which states in part: “No employee of the board shall have any interest, directly or indirectly, in the manufacture of liquor sold under this title, or derive any profit or remuneration from the sale of liquor, other than the salary or wages payable to him in respect of his office or position, and shall receive no gratuity from any person in connection with such business.

RCW 69.50.351, no member of the state liquor and cannabis board and no employee of the state liquor and cannabis board shall have any interest, directly or indirectly, in the producing, processing, or sale of cannabis, useable cannabis, or cannabis-infused products, or derive any profit or remuneration from the sale of cannabis, useable cannabis, or cannabis-infused products other than the salary or wages payable to him or her in respect of his or her office or position, and shall receive no gratuity from any person in connection with the business.

The Washington State Liquor and Cannabis Board is an equal opportunity employer and encourages applications from job seekers with diverse backgrounds. Honoring diversity, equity and inclusion means that as an agency, and as individuals, we are committed to ensuring that all employees enjoy a respectful, safe, and supportive working environment.

All qualified applicants will receive consideration for employment without discrimination based on sex, race, creed, religion, color, national origin, age, honorably discharged veteran or military status, sexual orientation including gender expression or identity, the presence of any sensory, mental, or physical disability, or the use of a trained dog guide or service animal by a person with a disability.  You are welcome to include your name and gender pronouns in your application, to ensure we address you appropriately throughout the application process.

For questions about this recruitment, or to request reasonable accommodation in the application process, please email 

hr****@lc*.gov











 or call (360) 664.1674. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6384.

How to Apply

Job Categories: Equal Opportunities. Job Types: Full-Time. Job Tags: #businessadministration, #WSLCB, contracts, jobs, and negotiating. Salaries: 60,000 - 80,000.

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