Job Description

WSLCB Vision
Safe communities for Washington State.

Mission
Promote public safety and trust through fair administration, education and enforcement of liquor, tobacco, cannabis and vapor laws.
This recruitment is open until filled. First review of applications will be September 15, 2022. The hiring authority reserves the right and may exercise the option to make a hiring decision at any time. We encourage all to apply as early as possible.

This position is currently eligible for telework. This position is required to work in the office one day per week. This may change based on business needs.

Who we are

The mission of the Washington State Liquor and Cannabis Board (WSLCB) is to promote public safety and trust through fair administration, education and enforcement of liquor, cannabis, tobacco, and vapor laws. At the WSLCB we pride ourselves on creating the “wow” factor in everything we do. We search for people who demonstrate a strong work ethic, excellence in customer service, partnering and teamwork, and quality performance. We strive to be a great place to work by fostering a safe, open, inclusive and healthy work environment. We want to ensure that our organization is as diverse and inclusive as our great State of Washington.

We want to create a culture that fosters excellence in customer service, open and honest communication, transparency and accountability, data driven decisions, and business initiated process improvement.

The WSLCB Finance Division is announcing an exciting opportunity for a Contracts Specialist 2 (In-Training) position in Olympia, WA. This position reports to the Contracts, Procurement and Risk Manager in the WSLCB’s Finance Division. The position serves and complements the WSLCB’s mission and goals by providing contract and procurement assistance to the Liquor and Cannabis Board divisions to ensure the Agency is maximizing its position in the supply chain.

In this role, you will create and maintain bid documents (RFP, RFQ, RFQQ and ITB) and contracts. You will provide necessary contract guidance and procurement planning to support each Division’s activities. You will also be responsible for high quality data entry into the statewide Enterprise Contract Management as well as the agency’s SharePoint system. You will aid with LEAN SIX SIGMA process improvement activities and assist with agency wide procurement training sessions.

If you have an interest in contracts and procurement with a focus on process improvement, we encourage you to apply to be a part of the WSLCB team!

WSLCB provides a modern work environment and excellent benefits including:

• Training and career development programs
• Tuition reimbursement
• Flexible work schedules
• Telecommuting opportunities
• Generous wellness program
• Onsite exercise facility
• Active and engaging diversity program
• Infant at Work program
• Organization’s commitment to your personal health and well-being.
• Work/life balance
• Free parking
• A comprehensive benefits package

Duties

Some of the duties you will perform are:

• Perform ongoing contract and contractor evaluations to ensure that goods and services are delivered or performed in accordance with contract requirements and contract prices remain competitive with the general market.
• Direct corrective action as required, including negotiations to correct performance, price adjustments or contract termination. Author correspondence and coordinate distribution to suppliers, agencies and other stakeholder representatives.
• Individually or in complex situations, with senior staff, meets with contractor representatives, including executive officers, and customers to resolve contractual issues.
• Represent the Liquor and Cannabis Board as an attendee or presenter at events and conferences. Review trade publications to stay current with market trends.
• Communicate with local, regional, national and multinational suppliers to acquaint them with the State’s purchasing program and to stay current with industry and professional purchasing standards.
• Perform market analysis and customer needs assessment studies to identify new contracting opportunities. Coordinate consolidation of actual and estimated purchasing volumes. Develop and implement strategic direction of contract development. Exercise authority to independently make decisions with major fiscal impact.
• Determine appropriate course of action/procurement methodology including, but not limited to, competitive bids, sole source acquisitions, and request for proposals or direct negotiations. Originate and chair committees and evaluate input relative to specification development and contract award.
• Originate and finalize competitive solicitation documents incorporating necessary steps to finalize contracts for long term agreements and or one time purchases. Direct selection of interested and qualified vendors for bid distribution. Conduct pre-bid conferences to address concerns and provide direction to interested bidders.
• Analyze and evaluate returned bids or proposals and determine compliance with contract requirements, including but not limited to, technical specifications, life cycle costing, the Environmental Protection Agency’s recycled content guidelines, in-state reciprocity, minority and women business enterprise participation and price.
• Coordinates and evaluates supplier demonstrations. Reject bids that do not meet bid requirements. Execute contract awards and all other contract actions, including contract expiration and extensions.
• In accordance with state purchasing rules, conduct one-time purchases for the agency based on divisional requirements. Assist the divisional customers with specifications, source suppliers, developing purchasing documents, track receipt of goods (packing slips) and processing of payments (invoicing).

Qualifications

Required Qualifications:

The goal class for this position is a Contracts Specialist 2. We will consider applicants who meet the requirements for both the Contracts Specialist 2 and the Contracts Specialist 1 levels. If you are hired as a Contracts Specialist 1, you will be placed in a training program to become a Contracts Specialist 2 within a specified period of time.
 
At the Contracts Specialist 1 level: Pay Range 47 ($3,821 – $5,013 monthly) (In-Training)

Experience for required qualifications can be gained through various combinations of formal professional employment and educational experience. See below for how you may qualify.

Option 1:

Five (5) years of professional experience in negotiating, administering or terminating government contracts, contract property management, contract cost or price analyses, or contract compliance administration.

Option 2:

An Associate’s degree in public administration, business administration, business law, commerce, economics, mathematics, statistics or closely allied field AND

Three (3) years of professional experience in in negotiating, administering or terminating government contracts, contract property management, contract cost or price analyses, or contract compliance administration.

Option 3: 

A Bachelor’s degree in public administration, business administration, business law, commerce, economics, mathematics, statistics or closely allied field AND

One (1) year of professional experience in in negotiating, administering or terminating government contracts, contract property management, contract cost or price analyses, or contract compliance administration.

Option 4:

A Master’s degree or higher in public administration, business administration, business law, commerce, economics, mathematics, statistics or closely allied field.

Note: A law degree from an accredited college or university approved by the Washington State Bar Association may be substituted for the experience and education.

At the Contracts Specialist 2 level: Pay Range 53 ($4,425 – $5,813 monthly) (Goal Class)

Experience for required qualifications can be gained through various combinations of formal professional employment and educational experience. See below for how you may qualify.

Option 1:

Six (6) years of professional experience in negotiating, administering or terminating government contracts, contract property management, contract cost or price analyses, or contract compliance administration.

Option 2:

An Associate’s degree in public administration, business administration, business law, commerce, economics, mathematics, statistics or closely allied field AND

Four (4) years of professional experience in in negotiating, administering or terminating government contracts, contract property management, contract cost or price analyses, or contract compliance administration.

Option 3: 

A Bachelor’s degree in public administration, business administration, business law, commerce, economics, mathematics, statistics or closely allied field AND

Two (2) years of professional experience in in negotiating, administering or terminating government contracts, contract property management, contract cost or price analyses, or contract compliance administration.

Option 4:

A Master’s degree or higher in public administration, business administration, business law, commerce, economics, mathematics, statistics or closely allied field AND

One (1) year of professional experience in negotiating, administering or terminating government contracts, contract property management, contract cost or price analyses, or contract compliance administration.

Note: A law degree from an accredited college or university approved by the Washington State Bar Association may be substituted for the experience and education.

Preferred/Desired Qualifications:

A Certified Public Procurement Buyer (CPPB) certification.

How to Apply

Job Types: Full-Time. Salaries: 60,000 - 80,000.

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