Temporary Conference Planner (Temporary Position)
Job Description
The Cato Institute, a non-profit public policy research foundation headquartered in Washington, D.C., is seeking a Conference Planner to work from November 2022 to May 2023 to plan and manage operations and administrative responsibilities for both in-house and off-site meetings. This position will be the lead planner for virtual events, manage registration for Cato’s Sphere Summit Summer events, and plan a variety of in-house meetings consisting of receptions and multi-day events.
About Cato
The Cato Institute is a public policy research organization—a think tank—dedicated to the principles of individual liberty, limited government, free markets, and peace. Its scholars and analysts conduct independent, nonpartisan research on a wide range of policy issues.
Founded in 1977, Cato owes its name to Cato’s Letters, a series of essays published in 18th-century England that presented a vision of a society free from excessive government power. Those essays inspired the architects of the American Revolution. And the simple, timeless principles of that revolution—individual liberty, limited government, and free markets—turn out to be even more powerful in today’s world of global markets and unprecedented access to information than Jefferson or Madison could have imagined. Social and economic freedom is not just the best policy for a free people, it is the indispensable framework for the future.
The Cato Institute is an Equal Opportunity Employer.
Responsibilities
- Update event budgets and timelines, closely monitor and document expenses and recommend adjustments as necessary throughout the planning process to ensure event effectiveness while remaining within budget.
- Be the main point of contact for a variety of Cato staff (scholars, executives etc.) while planning their events.
- Create and submit specifications for logistics to applicable vendors (including but not limited to hotels, caterers, av suppliers, DMCs, shipping vendors, printers, etc.) and negotiate contracts.
- Serve as the primary contact during event planning and execution and ensure accurate conversion of event details into the vendor’s documents and forms.
- Manage the virtual attendee experience for remote and hybrid events.
- Oversee registration and housing aspects of assigned events and ensure accuracy of data. Provide assistance on additional Cato events when needed.
Requirements
- A Bachelor’s degree with 3-5 years of meeting planning experience and proven work history of managing multiple events at one time.
- Strong verbal and written communication skills with exceptional attention to detail, quality and accuracy.
- Capable of effectively working in a fast-paced environment with strong customer service mentality and meets deadlines; manages time without constant supervision.
- Positive and professional demeanor at all times while working with staff, vendors, and attendees, easily adapts if project changes scope.
- Ability to problem solve, manage crisis situations effectively and maintain a professional composure while working under pressure.
- Position requires 25% of travel throughout the year and may increase.
- Knowledge of EMS and Swoogo is a plus.
How to Apply
Click here to apply158 total views, 0 today