Job Description

APPLICATIONS SUBMITTED ON THIS PLATFORM WILL NOT BE ACCEPTED. YOU MUST APPLY ON CLARK COUNTY’S WEBSITE TO BE CONSIDERED FOR THE POSITION.

For Complete Job Announcement, Application Requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at:

https://www.clark.wa.gov/human-resources/explore-careers-clark-county

Link to this position: https://clarkcountywashington.wd1.myworkdayjobs.com/ClarkCountyJobs/job/Courthouse/Clerks-Judicial-Proceedings-Specialist—Clerk-s-Office_R003274

Job Summary

This is highly responsible and varied legal process work in support of the Superior Court system of Clark County, which requires considerable knowledge of legal terminology, processes and procedures. Work requires a high degree of reliability, accuracy and speed and the ability to multitask. Incumbents are required to perform duties independently, with limited supervision and general guidance from the leadworker or manager. Incumbents do not normally supervise others, although incumbents with significant experience may train others when necessary.

Incumbents are assigned to a judicial department on a rotation basis, but may be assigned to any department at any time as needed.

This position is represented by Local 11 – OPEIU (Office and Professional Employees International Union, AFL-CIO).

Our department values our community’s diversity and seeks ways to promote equity and inclusion within the organization and with the public. Our department also encourages applications from candidates with knowledge, ability and experience working with a broad range of individuals and communities with diverse racial, ethnic, and socio-economic backgrounds.

Qualifications

Experience and Education:

Three years of progressively responsible experience within a legal or court environment which includes a minimum of one year of experience directly related to the work of the class.

Completion of a post-secondary legal occupation training or education program (e.g., Paralegal certificate of proficiency or Associate’s degree) may be substituted for up to two years of experience.

Any combination of training and experience that would provide the required knowledge, skills and abilities will be considered.

Knowledge of: Court processing activity, legal practices and procedures, and court operations; policies, procedures and practices applicable to the court; relevant technological applications and resources; modern office practices; business correspondence standards including English, grammar, formatting, spelling and punctuation.

Ability to: Work with minimum supervision while independently coordinating multiple tasks to accomplish workload and meet unexpected demands; make consequential work decisions in accordance with laws, regulations, court policies and procedures; follow, understand and apply prescribed procedures, policies, laws and regulations to the legal processing activities of the Court systems; maintain accurate and complete court records; develop and maintain effective working relationships with management, employees, elected officials, and the general public; communicate effectively, both orally and in writing; demonstrate resourcefulness and tact in public contacts; utilize necessary computer applications at an advanced level; handle sensitive and confidential matters and situations; exercise good judgment under stressful circumstances.

Selection Process:

Resume and other documents must be attached together in the ‘Resume Upload’ section of the application. Multiple files are allowed, but all applicant attachments must be uploaded simultaneously, as there is no way to edit or append uploaded materials after submitting the application.

Application Review (Pass/ Fail) – An online application is required. Attaching a resume does not substitute for a completed application; incomplete applications will not pass the application review. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.

Practical Exam (Pass/Fail) – This recruitment may require a practical exam which will be job related and may include, but not limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.

Oral Interview – The interview will be job related and may include, not limited to, the qualifications outlined in the job announcement. Top candidate(s) will continue in the process.

Employment references will be conducted for the final candidates and may include verification of education.

It is general policy of the County that new employees should be hired at the lower steps of the applicable range and advance through the range at the normal progression.

Examples of Duties

Duties may include but are not limited to the following:

Attends court and makes accurate minutes of proceedings; administers oaths; identifies and verifies juror presence, maintains jury panel and seating list; receives and records all legal documents, exhibits and depositions filed in open court; obtains signatures of attorneys on pertinent documents before submission to the judge/commissioner; enters, retrieves and updates information on the statewide Odyssey database relating to individual cases and calendars; performs follow-up work as required.

Maintains and controls all documents, files, exhibits and depositions received and used during a trial; identifies, numbers, files and maintains security of exhibits delivered to the courtroom including high risk and contaminated exhibits such as drugs, exhibits containing bio-hazardous materials; complies with and maintains confidential records and/or information as directed by state law.

Acts as liaison between the Clerk’s Office and Judge/Commissioner in relaying technical information regarding case assignments, case dispositions, continuances and/or stricken matters and status of cases and court procedures; advises and maintains contact with prosecutors, attorneys and law enforcement personnel concerning case status.

Assists the general public, attorneys and judges in person or on the phone by providing information, explaining procedures and schedules; locates information from Superior Court records and provides it to the public while maintaining security and confidentiality when necessary; evaluates and defuses sensitive and/or potentially volatile people and situations and reacts appropriately including contacting security when necessary.

Reviews petitions, applications, affidavits, oaths and court orders prior to issuance of writs, subpoenas, letters testamentary and arrest warrants, verifying the accuracy and completeness of legal documents. Identifies inconsistency with statutes and provides technical information for compliance. May restrict access as ordered by the court or mandated by statute. Issues warrants, summons, subpoenas, notices and hearing, writs of garnishments, restriction and habeas corpus, criminal commitments, attachments and other legal documents ordered by the court.

Receives, receipts, disburses and balances fines, bail, support, court costs, trust accounts and other court payments.

Certifies and exemplifies court documents as authorized by the County Clerk.

Prepares and distributes legal forms, orders, warrants, and updates the court’s automated information system (Odyssey within Superior Court) with information such as hearings held, dispositions, sentence conditions, warrants, no contact orders, domestic violence orders, anti-harassment orders, name changes, probation violations and civil judgments.

Prepares court calendars (dockets) for civil, criminal, probate, domestic relations, and other cases; schedules mitigation and pretrial hearings; prepares case files for court sessions ensuring appropriate documentation; sets and coordinates jury trials, contacting appropriate persons and initiating related correspondence.

Operates standard office equipment.

Perform other duties as assigned.

Salary GradeLocal 11.7

Salary Range$25.73 – $34.74- per hour

Close Date Open Until Filled

Recruiter Irene Catherine Chrest

Email: Ir**********@cl***.gov

Equal Opportunity Employer

Clark County is an equal opportunity employer committed to providing equal opportunity in employment, access, and delivery of all county services. Clark County’s Equal Employment Opportunity Plan is available at

http://www.clark.wa.gov/human-resources/documents.

Employee Benefits and additional compensation

Clark County provides regular full-time and part-time employees with a comprehensive benefits package which includes medical, vision and dental insurance, paid leave, flexible spending accounts, life insurance and long-term disability, retirement, and deferred compensation. Some types of employees in some positions and bargaining units might have different benefits and additional compensation. More specific benefit information for the different bargaining units can be found at

https://clark.wa.gov/human-resources/employee-benefits. Also please refer to the specific bargaining unit contract for additional compensation at https://clark.wa.gov/human-resources/documents.

Retirement Information

All Clark County employees must participate in a WASHINGTON STATE RETIREMENT SYSTEM PLAN (PERS, PSERS or LEOFF).Employee contributions begin the first day of work. Current contribution rates vary by plan but could range from 5% to 15% of gross pay, depending on the plan choice.

For additional information, check out the Department of Retirement Systems’ web site here: http://www.drs.wa.gov/

How to Apply

Job Types: Full-Time. Salaries: 40,000 - 60,000.

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