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14 Feb 2024

Full-Time Business Manager

princess_metuge – Posted by princess_metuge –  Rhode Island, United States

Job Description

BASIC FUNCTION:

Provide general management of all financial and personnel functions of the Narragansett Bay Campus (NBC) and the Graduate School of Oceanography (GSO), including, but not limited to, State, Federal, and private funding sources. Advise and support the GSO Dean’s Office in the appropriate generation and use of College resources. Coordinate budget and personnel administration with other University units. Promote the adherence to prescribed Federal, State, and institutional policies and procedures.

Duties and Responsibilities

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Supervise and monitor routine GSO/NBC business (including financial and personnel) functions for all units within the Graduate School of Oceanography. Interpret and provide recommendations regarding URI budget, accounting, administrative, and personnel policies and procedures to faculty, staff, and students. Provide training and assistance to support staff as required.

Plan, prepare, and present all GSO state and overhead budgets in consultation with the GSO Dean’s Office.

Represent the GSO Dean’s Office regarding fiscal, business administrative, and personnel activities within the University and with outside agencies and institutions. Serve as the Dean’s designated signatory for GSO financial and personnel documents.

Serve as the Dean’s backup approver for GSO research proposals ensuring consistency and compliance with URI’s Research Office.

Provide budget approval for all procurement and personnel transactions on all NBC/GSO state, overhead, rate, and URI Foundation funds.

Maintain fiscal and personnel databases and organizational charts for the NBC/GSO. Oversee the reconciliation of budgets and accounts with the University’s financial records and compare actual revenues and expenditures against approved budgets. Report analysis of fiscal year and projection results to the GSO Dean and others responsible for NBC/GSO accounts.

Supervise preparation and processing of personnel and payroll forms, and related operations, including distribution of timecards and paychecks, and maintenance of records.

Serve as custodian for the NBC/GSO imprest checking account, including disbursement of petty cash reimbursements. Receive and distribute travel reimbursement checks.

Compile and maintain reports on GSO faculty and marine research scientists’ overhead earnings, GSO faculty startup funds, NBC/GSO grant match obligations, and other reports as requested.

Accept and prepare for deposit all private gifts to NBC/GSO programs and endowments and send out appropriate acknowledgments.

Make recommendations to GSO Academic and Student Affairs Office regarding the amount of private funds available for student awards and fellowships, and process paperwork for distribution of same.

Provide support to the University’s Division of Academic Affairs, ensuring compliance by GSO faculty and staff with prescribed Federal, State, and institutional policies and procedures, including adherence to generally accepted accounting principles.

Serve on various NBC/GSO and URI committees as required and/or requested.

OTHER DUTIES AND RESPONSIBILITIES:

Serve as GSO’s primary point of contact regarding upgrades of the PeopleSoft, Workday, or other University financial or personnel computer systems.

Perform other related duties as assigned by the Dean.

LICENSES, TOOLS, AND EQUIPMENT:

Personal computers, printers; word processing, database management and spreadsheet software. Microsoft Office Suite. Oracle, PeopleSoft, Banner.

REQUIRED:

1. Master’s degree in business or public administration, finance, management, or related field with a minimum of four years of increasingly responsible professional experience in complex business/administrative logistical support, OR, Bachelor’s degree in business or public administration, finance, management, or related field with a minimum of five years of demonstrated professional experience in financial management in a complex organization.

2. Demonstrated strong verbal and interpersonal communication skills.

3. Demonstrated proficiency in written communication skills.

4. Demonstrated knowledge of budgetary processes and analyses.

5. Demonstrated administrative and organizational skills.

6. Demonstrated ability to work independently.

7. Demonstrated supervisory experience.

8. Demonstrated experience using computer spreadsheet, database, and word processing programs (i.e., Microsoft Office Suite, etc.)

9. Demonstrated experience with enterprise resource planning systems (i.e., Oracle, PeopleSoft, Banner, etc.)

10. Demonstrated ability to synthesize complex information and produce written and visual financial/business reports in a clear and concise manner.

11. Demonstrated ability to work with diverse groups/populations.

Preferred Qualifications

PREFERRED:

1. Minimum of four years of increasingly responsible professional experience in complex business/administrative logistical support in a university, college, government, or similar setting.

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How to Apply

Please visit this link to apply: https://jobs.uri.edu/postings/12959    

Job Categories: Equal Opportunities. Job Types: Full-Time. Salaries: 80,000 - 100,000.

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